57 Office Admin jobs in Kuwait

Office Admin & Clients Required In Fahaheel Overview

Office Admin & Clients Required In Fahaheel. We are looking for a Male Candidate for office-based work. Qualification: Graduate in iScience / Commerce. Skills: Highly proficient in MS Office, Excel, PowerPoint. Tally. Communication: Fluent in English. Experience: 2 years preferable. Desired attributes: Pleasing personality and punctuality, sincerity, dedication and dependability.

• Assist Manager in day-to-day work
• Preparation of proposals/invoices and keeping track of payments
• Communication and coordination with network of office
• Managing company documents and records

• Graduate in iScience or Commerce
• Highly proficient in MS Office, Excel, and PowerPoint
• Experience: 2 years preferable
• Fluent in English
• Male candidate

Salary: KD 200 during probation; KD 250 upon confirmation based on performance. Employment type: Long term depending on performance. Requirement: From 1st August.

Probation period: 2 months. On-job training will be provided to hired candidate. Please send your CV. Do not call or send messages on WhatsApp. We will contact shortlisted candidates.

Overview

Hiring Site Office Admin in South Amgara, Jahra. We are looking for a Site Office Admin for our project in South Amgara, Jahra.

The candidate must have a degree and at least two years of experience in site office work. Strong skills in MS Word and MS Excel are required. Good communication skills in English are necessary, and knowledge of Hindi and Arabic will be an advantage.

• Degree and at least two years of experience in site office work.
• Strong skills in MS Word and MS Excel.
• Good communication skills in English; knowledge of Hindi and Arabic will be an advantage.
• Visa Type 18 (Transferable) is required.
• Full-time role.

Interested candidates can send their CVs to

We are looking for an Office Administrator of any nationality to provide administrative support to employees and leaders. The role involves coordinating with relevant departments to process requests related to employee services, travel bookings, attendance, and other documentation, ensuring compliance with corporate and local laws.

1. Information Management: Receive, classify, consolidate, and summarize documents, maintaining records according to standard procedures. Safeguard confidential documents to prevent unauthorized access.
2. File Management: Maintain electronic and hard copy files systematically for easy access and quick retrieval.
3. Correspondence: Draft official correspondence using standard templates. Manage incoming and outgoing mail, track correspondence, and ensure clear documentation chain.
4. Travel Arrangements: Book travel and related arrangements for staff and guests, ensuring timeliness.
5. Documentation and Presentations: Transcribe, format, and proofread various materials using office software.
6. Administrative Support: Follow up on tasks, manage stationery inventories, and liaise with procurement.
7. Leave Management: Update annual leave records promptly.
8. Attendance Monitoring: Monitor and update employee attendance to ensure accuracy.
9. Guest and Public Service: Interact professionally with guests and external contacts.
10. Continuous Improvement: Suggest improvements to processes and practices.
11. Health, Safety, and Environment: Comply with all relevant policies to ensure safety and environmental responsibility.

• Diploma in Secretarial or Business Administration/Management
• Minimum 2 years relevant experience
• Proficiency in English and MS Office
• Strong liaison, communication, interpersonal, technical writing, planning, and organizing skills

Estimated salary ranges from 100-400 KD. Interested candidates can contact us.

Overview

Administrative assistant job vacancy in Al-Kuwait Kuwait. We are looking for an experienced Administrative Assistant to join our team in Al-Kuwait. The successful candidate must have a minimum of 1 year of experience in an administrative role, and preferably be a resident of Al-Kuwait.

• Organize and coordinate meetings.
• File and archive documents; schedule appointments; maintain databases; prepare reports and other administrative documents such as contracts and letters.
• Serve as the main point of contact for multiple departments within the organization.
• Use strong problem solving skills to support the team with any administrative tasks that arise.

• Minimum 1 year of experience in an administrative role.
• Highly organized with excellent verbal and written communication skills.
• Ability to work independently and manage own workload.
• Comfortable working with multiple departments.
• Preferably a resident of Al-Kuwait.
• Salary: 1200 per month.

Please apply today if you think you have what it takes to join our team as an Administrative Assistant.

American International University - Kuwait City

Classification: Institutional Support

Reports to: Various

Job Purpose: Under direct supervision, the Administrative Assistant serves as a key member of the assigned department performing a wide range of administrative and clerical duties related to communication, office management, human resources, general administration, and special projects.

The assistant has direct responsibility for helping manage the assigned office and assisting with the day-to-day projects and processes for the office

• Serve as the principal source of information and contact for University and department; act as a liaison to faculty, staff, students, and other institutional offices
• Maintain office space, fostering a sense of community and a welcoming environment
• Organize and implement administrative systems and procedures to promote structure and increased efficiency within the department; assist in the development and updating of department policy and procedures guides and manuals
• Provide phone and in-person reception, referring visitors and calls, providing general information about the department, and ensuring the smooth day-to-day flow of communication
• Draft, edit, write and send department-wide communications on behalf of supervisor; prepare reports and presentations
• Maintain inventory, billing, and orders for department office supplies, phones, copy machines, copy codes, and computers, in close collaboration with the administrative team
• Open, sort, and route mail to the appropriate personnel
• Accurately maintain and update room reservation requests as assigned
• Manage department calendars and scheduling
• Record, compile, and transcribe minutes of meetings, as requested
• Make copies, collate, and assemble materials as needed
• Assist in organizing staff meetings and other staff events, coordinate catering, and reservations assist with travel arrangements as requested
• Prepare reimbursements for submission to Finance
• Maintain files and record-keeping
• Play a key role in orienting new employees to the department. Coordinate ID, email, and PIN set up. Serve as point of contact for a new office set up, computer, software, and supplies ordering, key distribution, swipe card access, and/or visitor passes as needed; organize and implement administrative tracking systems and procedures to perform necessary duties
• Assist with the administrative aspects of departing employees, including coordination of the closedown of space in preparation for transition
• Assist in the hiring, training, and supervision of work-study students as needed
• Provide support for special projects and assume responsibility for the development, administration, and promotion of these, as needed by the department
• Record and maintain human-resource-related transactions and documents as required
• Other duties as assigned

• Must possess skills to be able to explain and demonstrate the essential functions of the position
• Ability to communicate ideas and information clearly and effectively at all levels within the University in English; must possess effective presentation skills
• Demonstrated skills, knowledge, and experience working with clerical administration
• Must be able to work in a fast-paced, professional working environment, working under pressure and maintaining composure; must be task oriented, a self-starter, and capable working independently
• Demonstrated ability to maintain confidentiality and effectively handle highly sensitive information with sound judgment, tact, and discretion
• Possess strong attention to detail and accuracy
• Ability to organize and prioritize work assignments and meet deadlines
• Demonstrated proficiency in the use of standard software applications
• Demonstrated ability to work effectively with a diverse group of professionals and constituents
• Ability to work evening and weekends as required

• Bachelor's degree preferred
• Minimum of three years' experience in a clerical administrative role
• Bilingual: English and Arabic preferred
• Demonstrated experiences using computer skills; proficient in Microsoft Word, Excel
• Demonstrated adequate typing speed in English
• Demonstrated experience with various styles of formatting for documents ranging from letters to reports

Overview

We are looking for an experienced Administrative Assistant to join our team in Al-Kuwait. The successful candidate will provide administrative and clerical support to ensure efficient operation of the office.

• Maintaining office supplies inventory
• Scheduling appointments and coordinating meetings
• Answering phone calls and forwarding messages
• Keeping records of all documents and maintaining filing systems
• Assisting with customer service inquiries
• Preparing reports, presentations, and other documents as needed

• Minimum of one year of experience in an administrative position
• Comfortable working with computers
• Excellent communication skills
• Superior organizational skills
• Detail-oriented
• Strong multitasking abilities
• Ability to work independently as well as part of a team

Salary: 1700 KD per month. We are willing to consider foreign applicants for this position.