12 Administrative Supervisor jobs in Kuwait

Overview

At ITA International, we’re a tech-enabled professional services company. Headquartered in Newport News, Virginia, we leverage subject matter expertise, data analytics and technology to challenge boundaries and transform possibilities.

With a global presence and a passionate team of over 300 ITAers, we’re driven by mission success for our customers, “In The Arena.” Our expertise spans Operations, Training, Engineering, Nanotechnology, Statistics, Machine Learning and Software Engineering – enabling data and tech-enabled solutions that deliver real value.

Join our impactful journey at ITA International. As Theodore Roosevelt said, “The credit belongs to the man who is actually in the arena.” We’re here, standing beside our customers, ready to serve and succeed.

ITA is seeking an CSS Administrative Support Specialist to join the team in Kuwait.

*Please note this position is contingent upon position vacancy.*

Responsibilities Work is to be accomplished for the United States Air Force Central Command at Shaw AFB, South Carolina. Direct support will be provided to the 9th Air Force Expeditionary Security Forces Squadron performing Base Security Operations and Support services at Al Dhafra AB, UAE; Ali Al Salem AB, Kuwait; Al Mubarak Air Base, Kuwait; Prince Sultan AB (PSAB), Kingdom of Saudi Arabia (KSA); Muwaffaq-Salti AB (MSAB), Jordan; Al Udeid AB, Qatar and in CONUS.

The Contractor shall:- Perform Commanders Support Staff functions, maintain duty status changes and prepare unit rosters including manpower reporting. Prepare commander’s staff meeting presentation.

- Maintain files of personnel records, office files, official travel orders, and personnel action requests.

- Forecast, review, and process evaluation reports and decorations. Conductadministrative support for in-processing and out-processing of all unit personnel. Attain access to all USAF personnel performance report/decoration tracking systems.

- Serve as the unit travel coordinator/liaison between the TMO and unit members. Perform other administrative functions as required.

Qualifications Candidates must have:- Three (3) years of experience in preparing and processing administrative support actions relating to unit programs.

- Three (3) years of experience managing a commander’s support staff office.

- Proficiency in the use of Microsoft Office.

- A valid state and Government Driver’s License.

- Must possess a DoD approved

SECRET

security clearance to perform duties under this task order.

All employees must successfully pass all medical screening as required per

CENTCOM deployment standards.

Under the 9AF ESFS contract, all applicants are subject to an in-depth background check to ensure regulation compliance. Eligible applicants will not have any of the following:

Pending criminal or civil charges (including divorce/child custody proceedings)

Felony arrest record

Alcohol related arrest in the last five years

Any type of moral turpitude arrest record/history (including, but not limited to, prostitution, pandering, voyeurism, public indecency)

Any type of involvement in hate crimes

History of violence

Involvement in any group or organization that espouses extralegalviolence as a legitimate means to achieve an end

Benefit and Compensation Transparency ITA International proudly complies with all federal and state benefit and pay transparency laws. Employees of ITA can expect a robust benefit package, including:

Medical, dental and vision plans

Life Insurance

Short Term Disability insurance (where applicable)

Voluntary ancillary benefit options

401k retirement benefits with employer matching contributions

Application and Employment at ITA International ITA International is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

In compliance with the ADA Amendments Act (ADAAA), ITA International would like to ensure that your application process goes as smoothly as possible. If you would like to preview the physical requirements for this position, or if you have a disability and would like to request an accommodation in order to apply for a currently open position with ITA, please contact us by phone at or email us at

#J-18808-Ljbffr

Job Description:

We’re looking for a highly organized and friendly Administrative & Customer Support Coordinator to join our team at Haraka Center for Movement Arts. In this role, you’ll be the first point of contact for our clients, supporting daily studio operations and ensuring a smooth, welcoming experience for everyone.

Responsibilities:

• Manage studio communications (Phone, Social Media, WhatsApp, email, and in-person)
• Greet and assist clients before and after classes
• Handle class registrations, bookings, and cancellations
• Maintain studio records, attendance, and schedules
• Support administrative tasks such as inventory, filing, and reporting
• Ensure the studio space is organized and client-ready
• Assist with customer inquiries and resolve basic issues with care and professionalism

Requirements:

• Fluent in both English and Arabic, reading, writing, and speaking
• Strong communication and interpersonal skills
• Organized, detail-oriented, and reliable
• Comfortable using basic administrative software and scheduling systems
• Prior experience in a customer-facing or administrative role
• Prior experience with sales

Immediate Hire

We need to hire someone who has a passion for performing arts and appreciates it, as we are a small team of dance artists and instructors. The environment is positive and supportive, with a mix of international people. We would love to find a new addition to our team.

Working hours: Sunday - Thursday 12 pm - 9 pm, Saturday 9 am - 6 pm, with Friday off. 8-hour work shift with 1-hour break.

Skills

• Visa-18 and Visa-22 Transferable if interested
• Immediate Hire
• FEMALE
• A highly reliable person
• Positive attitude
• Proactive
• Very organized
• Knows how to use a computer & tablet
• Quick learner
• Multi-tasker
• Good understanding of Microsoft Word & Excel
• Solution-oriented
• Detail-oriented & able to notice issues
• Capable of working independently & efficiently
• Punctual
• A structured person naturally
• Team player with leadership qualities
• Proficient in Arabic and English (writing and speaking)

#J-18808-Ljbffr

Job Description: We’re looking for a highly organized and friendly Administrative & Customer Support Coordinator to join our team at Haraka Center for Movement Arts. In this role, you’ll be the first point of contact for our clients, supporting daily studio operations and ensuring a smooth, welcoming experience for everyone. Responsibilities: Manage studio communications (Phone, Social Media, WhatsApp, email, and in-person) Greet and assist clients before and after classes Handle class registrations, bookings, and cancellations Maintain studio records, attendance, and schedules Support administrative tasks such as inventory, filing, and reporting Ensure the studio space is organized and client-ready Assist with customer inquiries and resolve basic issues with care and professionalism Requirements: Fluent in both English and Arabic, reading, writing, and speaking Strong communication and interpersonal skills Organized, detail-oriented, and reliable Comfortable using basic administrative software and scheduling systems Prior experience in a customer-facing or administrative role Prior experience with sales Immediate Hire We need to hire someone who has a passion for

performing arts

and appreciates it, as we are a small team of dance artists and instructors. The environment is positive and supportive, with a mix of international people. We would love to find a new addition to our team. Working hours:

Sunday - Thursday 12 pm - 9 pm, Saturday 9 am - 6 pm, with Friday off. 8-hour work shift with 1-hour break. Skills Visa-18 and Visa-22 Transferable

if interested Immediate Hire FEMALE A highly reliable person Positive attitude Proactive Very organized Knows how to use a computer & tablet Quick learner Multi-tasker Good understanding of Microsoft Word & Excel Solution-oriented Detail-oriented & able to notice issues Capable of working independently & efficiently Punctual A structured person naturally Team player with leadership qualities Proficient in Arabic and English (writing and speaking)

#J-18808-Ljbffr

The SPMO Manager is the Group’s central steward of strategy-execution. Reporting to the DCEO /

Chief Strategy & Information Officer, the role converts the Group’s long-term vision into a prioritized,

funded, and well-governed project portfolio; enforces a group-wide project-management framework;

tracks benefits realization and performance KPIs; and provides timely, insight-driven

recommendations that keep executives, departments, and country teams on course. By leading a

multidisciplinary SPMO team and collaborating closely with Finance, Information Capital, Operations,

and other divisions, the SPMO Manager ensures every initiative—digital-transformation, brand roll-

out, process excellence, or cost-optimization—lands on time, on budget, and with measurable

business impact across all six GCC markets.

Key Responsibilities

Strategic Planning and Alignment

• Partner with CSIO and Executive leadership to translate long-term vision into an executable

road-map, cascading OKRs/KPIs and maintaining a single source of truth for targets.

• Facilitate annual and mid-year strategy cycles, leading environmental scans (PESTLE, competitor,

trend), executive workshops, and update the strategic roadmap and plans accordingly.

• Chair quarterly strategy review meetings with executives, consolidating progress reports,

highlighting variances, and recommending corrective actions.

Enterprise Project Portfolio Management & Benefits Realization

• Maintain the Group-wide project-management framework (stage-gates, templates, governance

standards) in alignment with PMI/Agile best practice.

• Run portfolio-prioritization workshops, score initiatives on effort, impact, risk, and strategic fit,

and present funding recommendations to the Executive Committee.

• Oversee the master schedule, resource-capacity plan, and alignment to baseline budgets for all

transformation and growth projects.

• Monitor project-portfolio CAPEX/OPEX in partnership with FP&A, tracking spend versus

approved budgets, flagging forecast variances early, and providing actionable insights to the

CSIO and Finance leadership for timely corrective decisions.

• Maintain value registers for each initiative; compare planned vs. realized revenue uplift, cost

optimization, and NPV, ensuring benefit-realization reviews are completed

Performance Management & Business Insights

• Oversee Balanced-Scorecard and OKR execution across the Group, validating KPI data integrity

and alignment with strategic targets.

• Lead the monthly Senior Management Review (SMR) meeting by presenting consolidated Group

performance dashboards, spotlighting variances and strategic risks, and securing clear

corrective-action owners, deadlines, follow-up checkpoints, and log actions in the portfolio

register.

Page 2 of 3 Human Capital

Last Revised: 25th May 2025

• Direct the Strategy & Performance Management team to deliver automated Power BI

dashboards and concise executive packs, and reconcile project benefits with Finance and

Operations.

Governance, Risk and Change Management

• Enforce project- and business-governance standards, maintain the strategic-risk register, lead

quarterly portfolio-risk workshops, and embed mitigation plans in project charters.

• Monitor compliance with Delegation of Authority, audit actions, and regulatory requirements

across all projects.

• Integrate Prosci/ADKAR change-management plans into every program (developed by project

teams, approved by SPMO), track user-adoption KPIs, and feed lessons learned to the PM

framework.

Operational Excellence and Process Governance

• Guide the Process Specialist and relevant stakeholders in mapping, optimizing, and documenting

key cross-functional processes; apply Lean/Six-Sigma techniques to minimize waste, improve

cycle time, and strengthen controls.

• Ensure version-controlled policies, procedures, and authority matrices are integrated with the

Quality Management System and embedded in ERP workflows.

Cross-Functional Collaboration and Stakeholder Engagement

• Act as liaison between executives and senior management to align priorities, resolve resource

conflicts, and sustain clear communication.

• Engage with key stakeholders, including executives and project leaders, to understand project

needs, gather feedback, and secure buy-in for major initiatives.

• Coordinate ERP, data-warehouse, analytics, and other technology initiatives with the

Information Capital team, synchronizing milestones, resources, and budgets.

Team Leadership and Capability Building

• Prepare and control the SPMO Department budget; negotiate and manage contracts and

statements of work with related vendors and consultants.

• Lead, mentor, and develop a high-performing team within the SPMO, building capabilities in

project management, strategic planning, and performance management.

• Foster a culture of continuous improvement and innovation, providing professional-

development pathways that empower team members.

Skills

• PMO & Transformation Leadership: Minimum 10–15 years in enterprise PMO,

strategy-execution, or transformation roles, including 3+ years heading a

departmental or Company PMO. Proven delivery of high-value, cross-functional

program in hospitality, F&B, retail, consumer services, or similarly complex,

consumer-focused multi-unit organizations.

• Strategic Planning and Execution: Hands-on experience leading annual strategy

cycles, PESTLE/Competitive scans, and KPI/OKRs cascades.

• Benefits, Budget & Performance Oversight – Demonstrated ability to manage

portfolio CAPEX/OPEX tracking, benefits realization (revenue uplift, cost

optimization, NPV), and executive-level performance reporting.

• Governance, Risk & Change Management: Proven success embedding

governance frameworks, maintaining strategic-risk registers, and integrating

Prosci/ADKAR (or equivalent) change-management plans into programs.

• Regional Exposure: Experience steering initiatives across multiple countries—

ideally within the GCC—navigating diverse regulatory, cultural, and labor

contexts.

Qualifications

&

Certifications

• Education: Bachelor’s in Business Administration, Engineering, IT, or related field

(MBA, MSc Project Management or equivalent preferred).

• Project & Portfolio Credentials: PMP and/or PgMP (required); PRINCE2

Practitioner, PfMP, or MoP (portfolio management) desirable.

• Agile / Lean: Certified Scrum Master, SAFe, or Lean Six Sigma Green/Black Belt

advantageous.

• Change & Performance – Prosci/ADKAR, Balanced-Scorecard Professional, or

similar certificates valued.

Personal Skill

• Strategic and Analytical Thinking: Ability to think strategically, apply data-driven

analysis, and translate complex data into actionable business insights.

• Leadership and Team Development: Strong leadership skills to mentor and guide

team members, fostering collaboration and professional growth.

• Financial & Commercial Acumen: Understands business-case economics,

CAPEX/OPEX control, and vendor/SOW negotiation.

• Influencing & Stakeholder Management: Communicates with credibility at

Board/C-suite level and brokers alignment across divisions and countries.

• Adaptable and Collaborative: Flexible and capable of thriving in a fast-paced,

dynamic environment, with strong interpersonal skills to work effectively across

departments.

• Governance Discipline: Upholds risk, compliance, and delegation-of-authority

standards with rigor and diplomacy.

• Organizational and Time-Management Skills: Exceptional ability to manage

time, prioritize tasks, and oversee multiple projects simultaneously.

• Digital Fluency: proficient in Power BI, Advanced Excel, MS Project/Project for

the Web, and PPM dashboards.

#J-18808-Ljbffr

Transformation Management Office Senior Officer

Job Title: Transformation Management OfficeSenior OfficerJob Code: TMO-002Grade: A2Level: N-3Reporting to: Transformation Management OfficeLeadYour Impact

• 90 %+ of KPI updates delivered accurately and on schedule
• ≥ 95 % of transformation initiatives on track against roadmap milestones
• Risks and delays flagged and escalated before impacting timelines
• Cross-department alignment maintained with ≥ 80 % positive stakeholder feedback

What you will do

• Support Strategic Execution – Track progress on transformation levers and KPIs; coordinate with department leads to keep everyone aligned.
• Collect & Consolidate Data – Gather, validate, and update KPI data; maintain dashboards and highlight key insights.
• Coordinate Projects – Help workstream leads manage timelines and deliverables; run cross-functional meetings, capture minutes, and drive action items.
• Enable Change Management – Assist in developing communication and training materials; support stakeholder engagement activities to encourage adoption.
• Manage Documentation – Ensure all transformation plans, decisions, and lessons learned are documented and stored in our central repository.

How success is measured

• Accuracy & timeliness of performance reports
• % of initiatives delivered on or ahead of schedule
• Stakeholder engagement score (survey ≥ 80 %)
• Number of risks proactively identified and resolved

You will thrive here if you have…

• 5+ years coordinating strategic or transformation projects, ideally in healthcare or complex organizations
• Bachelor’s degree in Business, Healthcare Management, Industrial Engineering, or a related field
• Strong analytical skills and fluency with Excel, PowerPoint, and project-management tools
• Excellent communicator who builds trust across clinical, operations, and executive teams
• Proven ability to juggle multiple initiatives with precision, ownership, and a proactive mindset
• Project-management certification (PMP or equivalent) is a plus

Competencies we value

• Strategic Execution & Alignment
• Change-Management Excellence
• Data & KPI Fluency
• Collaborative Influencer
• Accountability & Ownership
• Growth & Learning Mindset
• Patient-First Empathy

Ready to turn our strategy into real-world impact?

Apply now and help Taiba Hospital transform care—together.

Transformation Management Office Senior Officer Credit & Consumer Finance Operations Officer #J-18808-Ljbffr

The SPMO Manager is the Group’s central steward of strategy-execution. Reporting to the DCEO / Chief Strategy & Information Officer, the role converts the Group’s long-term vision into a prioritized, funded, and well-governed project portfolio; enforces a group-wide project-management framework; tracks benefits realization and performance KPIs; and provides timely, insight-driven recommendations that keep executives, departments, and country teams on course. By leading a multidisciplinary SPMO team and collaborating closely with Finance, Information Capital, Operations, and other divisions, the SPMO Manager ensures every initiative—digital-transformation, brand roll- out, process excellence, or cost-optimization—lands on time, on budget, and with measurable business impact across all six GCC markets. Key Responsibilities Strategic Planning and Alignment • Partner with CSIO and Executive leadership to translate long-term vision into an executable road-map, cascading OKRs/KPIs and maintaining a single source of truth for targets. • Facilitate annual and mid-year strategy cycles, leading environmental scans (PESTLE, competitor, trend), executive workshops, and update the strategic roadmap and plans accordingly. • Chair quarterly strategy review meetings with executives, consolidating progress reports, highlighting variances, and recommending corrective actions. Enterprise Project Portfolio Management & Benefits Realization • Maintain the Group-wide project-management framework (stage-gates, templates, governance standards) in alignment with PMI/Agile best practice. • Run portfolio-prioritization workshops, score initiatives on effort, impact, risk, and strategic fit, and present funding recommendations to the Executive Committee. • Oversee the master schedule, resource-capacity plan, and alignment to baseline budgets for all transformation and growth projects. • Monitor project-portfolio CAPEX/OPEX in partnership with FP&A, tracking spend versus approved budgets, flagging forecast variances early, and providing actionable insights to the CSIO and Finance leadership for timely corrective decisions. • Maintain value registers for each initiative; compare planned vs. realized revenue uplift, cost optimization, and NPV, ensuring benefit-realization reviews are completed Performance Management & Business Insights • Oversee Balanced-Scorecard and OKR execution across the Group, validating KPI data integrity and alignment with strategic targets. • Lead the monthly Senior Management Review (SMR) meeting by presenting consolidated Group performance dashboards, spotlighting variances and strategic risks, and securing clear corrective-action owners, deadlines, follow-up checkpoints, and log actions in the portfolio register. Page 2 of 3 Human Capital Last Revised: 25th May 2025 • Direct the Strategy & Performance Management team to deliver automated Power BI dashboards and concise executive packs, and reconcile project benefits with Finance and Operations. Governance, Risk and Change Management • Enforce project- and business-governance standards, maintain the strategic-risk register, lead quarterly portfolio-risk workshops, and embed mitigation plans in project charters. • Monitor compliance with Delegation of Authority, audit actions, and regulatory requirements across all projects. • Integrate Prosci/ADKAR change-management plans into every program (developed by project teams, approved by SPMO), track user-adoption KPIs, and feed lessons learned to the PM framework. Operational Excellence and Process Governance • Guide the Process Specialist and relevant stakeholders in mapping, optimizing, and documenting key cross-functional processes; apply Lean/Six-Sigma techniques to minimize waste, improve cycle time, and strengthen controls. • Ensure version-controlled policies, procedures, and authority matrices are integrated with the Quality Management System and embedded in ERP workflows. Cross-Functional Collaboration and Stakeholder Engagement • Act as liaison between executives and senior management to align priorities, resolve resource conflicts, and sustain clear communication. • Engage with key stakeholders, including executives and project leaders, to understand project needs, gather feedback, and secure buy-in for major initiatives. • Coordinate ERP, data-warehouse, analytics, and other technology initiatives with the Information Capital team, synchronizing milestones, resources, and budgets. Team Leadership and Capability Building • Prepare and control the SPMO Department budget; negotiate and manage contracts and statements of work with related vendors and consultants. • Lead, mentor, and develop a high-performing team within the SPMO, building capabilities in project management, strategic planning, and performance management. • Foster a culture of continuous improvement and innovation, providing professional- development pathways that empower team members. Skills • PMO & Transformation Leadership: Minimum 10–15 years in enterprise PMO, strategy-execution, or transformation roles, including 3+ years heading a departmental or Company PMO. Proven delivery of high-value, cross-functional program in hospitality, F&B, retail, consumer services, or similarly complex, consumer-focused multi-unit organizations. • Strategic Planning and Execution: Hands-on experience leading annual strategy cycles, PESTLE/Competitive scans, and KPI/OKRs cascades. • Benefits, Budget & Performance Oversight – Demonstrated ability to manage portfolio CAPEX/OPEX tracking, benefits realization (revenue uplift, cost optimization, NPV), and executive-level performance reporting. • Governance, Risk & Change Management: Proven success embedding governance frameworks, maintaining strategic-risk registers, and integrating Prosci/ADKAR (or equivalent) change-management plans into programs. • Regional Exposure: Experience steering initiatives across multiple countries— ideally within the GCC—navigating diverse regulatory, cultural, and labor contexts. Qualifications & Certifications • Education: Bachelor’s in Business Administration, Engineering, IT, or related field (MBA, MSc Project Management or equivalent preferred). • Project & Portfolio Credentials: PMP and/or PgMP (required); PRINCE2 Practitioner, PfMP, or MoP (portfolio management) desirable. • Agile / Lean: Certified Scrum Master, SAFe, or Lean Six Sigma Green/Black Belt advantageous. • Change & Performance – Prosci/ADKAR, Balanced-Scorecard Professional, or similar certificates valued. Personal Skill • Strategic and Analytical Thinking: Ability to think strategically, apply data-driven analysis, and translate complex data into actionable business insights. • Leadership and Team Development: Strong leadership skills to mentor and guide team members, fostering collaboration and professional growth. • Financial & Commercial Acumen: Understands business-case economics, CAPEX/OPEX control, and vendor/SOW negotiation. • Influencing & Stakeholder Management: Communicates with credibility at Board/C-suite level and brokers alignment across divisions and countries. • Adaptable and Collaborative: Flexible and capable of thriving in a fast-paced, dynamic environment, with strong interpersonal skills to work effectively across departments. • Governance Discipline: Upholds risk, compliance, and delegation-of-authority standards with rigor and diplomacy. • Organizational and Time-Management Skills: Exceptional ability to manage time, prioritize tasks, and oversee multiple projects simultaneously. • Digital Fluency: proficient in Power BI, Advanced Excel, MS Project/Project for the Web, and PPM dashboards.

#J-18808-Ljbffr

Transformation Management Office Senior Officer

Job Title:

Transformation Management OfficeSenior Officer Job Code:

TMO-002 Grade:

A2 Level:

N-3 Reporting to:

Transformation Management OfficeLead Your Impact

90 %+ of KPI updates delivered accurately and on schedule ≥ 95 % of transformation initiatives on track against roadmap milestones Risks and delays flagged and escalated before impacting timelines Cross-department alignment maintained with ≥ 80 % positive stakeholder feedback What you will do

Support Strategic Execution

– Track progress on transformation levers and KPIs; coordinate with department leads to keep everyone aligned. Collect & Consolidate Data

– Gather, validate, and update KPI data; maintain dashboards and highlight key insights. Coordinate Projects

– Help workstream leads manage timelines and deliverables; run cross-functional meetings, capture minutes, and drive action items. Enable Change Management

– Assist in developing communication and training materials; support stakeholder engagement activities to encourage adoption. Manage Documentation

– Ensure all transformation plans, decisions, and lessons learned are documented and stored in our central repository. How success is measured

Accuracy & timeliness of performance reports % of initiatives delivered on or ahead of schedule Stakeholder engagement score (survey ≥ 80 %) Number of risks proactively identified and resolved You will thrive here if you have…

5+ years coordinating strategic or transformation projects, ideally in healthcare or complex organizations Bachelor’s degree in Business, Healthcare Management, Industrial Engineering, or a related field Strong analytical skills and fluency with Excel, PowerPoint, and project-management tools Excellent communicator who builds trust across clinical, operations, and executive teams Proven ability to juggle multiple initiatives with precision, ownership, and a proactive mindset Project-management certification (PMP or equivalent) is a plus Competencies we value

Strategic Execution & Alignment Change-Management Excellence Data & KPI Fluency Collaborative Influencer Accountability & Ownership Growth & Learning Mindset Patient-First Empathy Ready to turn our strategy into real-world impact? Apply now and help Taiba Hospital transform care—together.

Transformation Management Office Senior Officer

Credit & Consumer Finance Operations Officer #J-18808-Ljbffr

Job Description - Support Staff Admin/HR (Administrative Assistant II) (AHM00NE)

Company : Worley

Primary Location

Primary Location : KWT-AMD-Ahmadi

Job

Job : Administrative Support

Schedule

Schedule : Full-time

Employment Type : Employee

Job Level : Experienced

Job Posting

Job Posting : Apr 27, 2025

Unposting Date

Unposting Date : Ongoing

:

Building on our past. Ready for the future

Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We’re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.

PURPOSE OF POSITION:

Provide secretarial and administrative support and services to the relevant group.

KEY ACCOUNTABILITIES OF POSITION:

• Provide the relevant group or team with administrative and clerical support when required
• Prepare and distribute incoming and outgoing correspondence
• Program and file documentation and set up and maintain group filing
• Monitor and, when required, purchase stationary and other office supplies
• Assist with a range of administrative activities including;

1. Preparation of expense reports

2.Processing of purchase orders/invoices

• Arrange meetings, including organising equipment requirements, ordering of food and beverages and clearing up meeting rooms at completion of meetings.
• Arrange and make travel and accommodation arrangements
• Support the administration teams of other groups when required due to absences
• Perform reception cover when required
• Assist with the creation and preparation of correspondence for internal and external clients, documents, presentations and/or publications
• Provide customer service and ensure that information provided to clients is accurate, timely and in accordance with policy and procedure

ESSENTIAL SKILLS / COMPETENCIES REQUIRED:

Job Specific:

• Highly competent in MS Office suite
• Proven time management and organisational skills
• Pro-active, goal oriented with excellent attention to detail.
• Excellent customer focus and able to consistently meet WorleyParsons and its clients needs.
• Effectively manages change to work tasks and the work environment, and assists others with adapting to change.
• A person of integrity who is trusted by others and consistently honours their commitments.
• Able to identify issues, problems and opportunities; make timely decisions; develop appropriate and innovative solutions; and ask for assistance if required.
• Excellent verbal and written communications skills, including the ability to convey information and ideas to individuals and groups, and make presentations when required.
• Demonstrates initiative and a willingness to learn and continuously improve on performance.
• Able to work on multiple projects of various size and complexity.
• Able to work effectively in small to large multi-disciplinary teams, and share and transfer knowledge within teams.

EXPERIENCE:

Required:

• Experience in the relevant discipline in the same or similar industry, including previous administrative experience

QUALIFICATION, ACCREDITION, TRAINING:

Required:

HSE CAPEBILITIES: All Personnel

• Demonstrate a visible and active commitment to:

II. healthy and safe workplaces and activities; and

III. continuously improve WorleyParsons health, safety and environmental performance.

GENERAL ACCOUNITIBILITIES: All Personnel

• Deliver quality services and demonstrate a commitment to understand and meet customer needs.
• Demonstrate a visible and active commitment to achieving the OneWay Vision and its associated requirements.
• Travel as required, including travel related to projects and to maintain links with other WorleyParsons offices.
• Act in the best interests of WorleyParsons at all times.
• Perform any other duties that are reasonably required from time to time.

#LI-Onsite

Moving forward together

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.

We’re building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.

Whatever your ambition, there’s a path for you here. And there’s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.

#J-18808-Ljbffr

Building on our past. Ready for the future

Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We’re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.

Be a part of Worley's dynamic team as we extend our management of the KERP program for another five years. With million m2 of land successfully cleared from contamination and million tons remediated, we're leading the charge in sustainable environmental restoration. Join us and contribute to this incredible journey of transforming contaminated sites into thriving ecosystems!

Purpose Of Position:

• Provide secretarial and administrative support and services to the relevant group.
  
  

KEY ACCOUNTABILITIES OF POSITION:

• Provide the relevant group or team with administrative and clerical support when required
• Prepare and distribute incoming and outgoing correspondence
• Program and file documentation and set up and maintain group filing
• Monitor and, when required, purchase stationary and other office supplies
• Assist with a range of administrative activities including;
  
  

I. Preparation of expense reports

II. Processing of purchase orders/invoices

• Arrange meetings, including organising equipment requirements, ordering of food and beverages and clearing up meeting rooms at completion of meetings.
• Arrange and make travel and accommodation arrangements
• Support the administration teams of other groups when required due to absences
• Perform reception cover when required
• Assist with the creation and preparation of correspondence for internal and external clients, documents, presentations and/or publications
• Provide customer service and ensure that information provided to clients is accurate, timely and in accordance with policy and procedure
  
  

Job Specific:

ESSENTIAL SKILLS / COMPETENCIES REQUIRED:

• Highly competent in MS Office suite
• Proven time management and organisational skills
  
  

Standard Competencies

All personnel

• Pro-active, goal oriented with excellent attention to detail.
• Excellent customer focus and able to consistently meet WorleyParsons and its clients needs.
• Effectively manages change to work tasks and the work environment, and assists others with adapting to change.
• A person of integrity who is trusted by others and consistently honours their commitments.
• Able to identify issues, problems and opportunities; make timely decisions; develop appropriate and innovative solutions; and ask for assistance if required.
• Excellent verbal and written communications skills, including the ability to convey information and ideas to individuals and groups, and make presentations when required.
• Demonstrates initiative and a willingness to learn and continuously improve on performance.
• Able to work on multiple projects of various size and complexity.
• Able to work effectively in small to large multi-disciplinary teams, and share and transfer knowledge within teams.
  
  

Required :

Experience:

• Experience in the relevant discipline in the same or similar industry, including previous administrative experience
  
  

Required:

Qualifications, Accreditation, Training:

HSE Capability:

No formal qualifications required.

All Personnel

Demonstrate a Visible And Active Commitment To:

I. personal well-being;

II. healthy and safe workplaces and activities; and

III. continuously improve WorleyParsons health, safety and environmental performance.

General Accountabilities:

All Personnel

Deliver quality services and demonstrate a commitment to understand and meet customer needs.

• Demonstrate a visible and active commitment to achieving the OneWay Vision and its associated requirements.
• Travel as required, including travel related to projects and to maintain links with other WorleyParsons offices.
• Act in the best interests of WorleyParsons at all times.
• Perform any other duties that are reasonably required from time to time.
  
  

What We Offer You

Providing an agile culture and challenging work opportunities results in a positive work environment. Our people enjoy competitive compensation packages and a fun, personal, collaborative and safe working environment. We value equal employment opportunity and are committed to promoting fairness, equality and diversity.

Our policy is to conduct background checks for all candidates who accept an offer of employment with us.

If you have the passion and talent to keep up, it's time to test the limits of what you can become. Find your future with Worley.

Company

Worley

Primary Location

KWT-AMD-Ahmadi

Job

Administrative Support

Schedule

Full-time

Employment Type

Employee

Job Level

Experienced

Job Posting

Apr 28, 2025

Unposting Date

Ongoing

Reporting Manager Title

Program Manager

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