84 Secretary jobs in Kuwait

Key Responsibilities

1. Executive & Administrative Support

• Manage the GM’s daily calendar, appointments, and meetings to optimize time management.
• Draft, edit, and prepare correspondence, reports, presentations, and meeting minutes.
• Handle confidential information and documents with absolute discretion.
• Coordinate with department heads and external stakeholders to facilitate smooth communication.
• Arrange travel itineraries, accommodation, and logistics for the GM and visiting executives.
• Support the planning and execution of corporate events, meetings, and conferences.
• Maintain accurate records, filing systems, and databases for the Executive Office.
• Monitor, track, and follow up on pending tasks, correspondence, and project deadlines.

2. Front Office & Guest Relations

• Professional and positive approach towards guests, visitors, and clients.
• Manage incoming calls: answer, screen, and direct appropriately while taking precise messages.
• Ensure the reception area is well-maintained, organized, and aligned with hospitality standards.
• Represent the Executive Office with a polished, customer-focused approach at all times.

Skills

Qualifications & Skills

• Bachelor’s degree in Business Administration or related field.
• Minimum 2–3 years of experience as a receptionist, secretary, or administrative assistant, preferably in hospitality.
• Excellent communication skills in English (verbal and written).
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities with attention to detail.
• High level of professionalism, discretion, and customer service orientation.
• Pleasant personality and well-groomed appearance, reflecting corporate hospitality standards.

HR Secretary

American International University - Kuwait City

American International University (AIU) is looking for dynamic and engaged full-time employees for its newly established University. We seek individuals who have good experience in handling HR tasks in a daily operational workloads, t o ensure smooth and efficient operations of the Human Resource department. Ability to handle secretarial work of some complexity and variety in an independent and responsible professional manner. Ability to work accurately and efficiently with attention to detail while following established procedures;

• Prepare correspondence, forms, manuals, schedules, contracts, and reports to the HR Director.
  


• Prepare recruitment and new-hire packets.


• Process and receive criminal history record information on applicants, references, and other application materials.


• Initiate and maintain physical and computerized departmental files for all employees and applicants, including verification of completeness of files.


• Responsible for the online application process, including verifying completeness of files, sending acknowledgment cards, and notifying those not selected for employment.


• Assist with the purging of inactive HR records.


• Maintain confidentiality of information.


• Update the staff database and maintains accurate staff lists.


• Maintains staff files in an updated and orderly manner, including the activation of new staff files and deactivation of records.

Skills:

1. Must possess skills to be able to explain and demonstrate the essential functions of the position.


2. Ability to communicate information clearly and effectively with a variety of people: employees and the general public; must possess English communication and customer service skills. Arabic would be a plus point.


3. Demonstrated experience of proper telephone etiquette and ability to expedite phone calls by giving clear, concise, specific information.


4. Ability to multitask with frequent interruptions; must be able to work in a fast-paced, professional working environment, working under pressure and maintaining composure; must be task-oriented, a self-starter, and capable of working independently.


5. Ability to organize and prioritize work assignments and meet deadlines.

Experience and Education:

• Bachelors / High School diploma required


• Minimum of three years' experience in the business sector, preferably in human resources department required

For more information about AIUvisit:

Join to apply for the HR Secretary role at American International University, Kuwait .

American International University - Kuwait City

American International University (AIU) is seeking dynamic and engaged full-time employees for its newly established university. We are looking for individuals with good experience in handling HR tasks within daily operational workloads to ensure smooth and efficient HR department operations. The candidate should be capable of handling secretarial work of some complexity and variety independently and responsibly, with accuracy, efficiency, and attention to detail while following established procedures.

• Prepare correspondence, forms, manuals, schedules, contracts, and reports for the HR Director.
• Prepare recruitment and new-hire packets.
• Process and receive criminal history record information on applicants, references, and other application materials.
• Maintain physical and computerized departmental files for all employees and applicants, verifying completeness.
• Manage the online application process, including verifying files, sending acknowledgment cards, and notifying non-selected applicants.
• Assist with purging inactive HR records.
• Maintain confidentiality of information.
• Update the staff database and maintain accurate staff lists.
• Keep staff files updated and orderly, including activating new files and deactivating records.

• Ability to explain and demonstrate the essential functions of the position.
• Effective communication skills in English; Arabic is a plus.
• Good telephone etiquette and ability to provide clear, concise information.
• Ability to multitask in a fast-paced environment, work under pressure, and maintain composure.
• Self-starter with good organizational and prioritization skills to meet deadlines.

• Bachelor's degree or High School diploma required.
• Minimum of three years' experience in the business sector, preferably in human resources.

For more information about AIU, visit:

• Seniority level: Not Applicable
• Employment type: Contract
• Job function: Administrative
• Industry: Higher Education

This job posting is active. Referrals can increase your chances of interviewing at AIU. Get notified about new HR Secretary jobs in Jahra, Kuwait.

Key Requirements

• Minimum of 10 years of experience in a legal secretary or executive assistant role, preferably in a law firm or legal department.
• Fluent in English (spoken and written) with exceptional communication and drafting skills.
• Strong organizational abilities and a proven ability to manage confidential documents, schedules, and correspondence efficiently.
• Proficiency in Microsoft Office Suite and legal documentation tools.

• Providing high-level administrative support to senior legal professionals.
• Drafting, reviewing, and formatting correspondence.
• Managing calendars, meetings, and travel arrangements.
• Coordinating with internal and external stakeholders professionally and promptly.

If you meet the above qualifications and are looking to join a dynamic legal environment, we invite you to apply and be part of our growing team.

Join to apply for the Legal Executive Secretary role at KDD

Join to apply for the Legal Executive Secretary role at KDD

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Job Duties Include But Are Not Limited To

• Handling all correspondences on behalf of the direct manager, ensuring approvals, and assigned tasks are in place.
• Prepare, format, and proofread legal documents, including pleadings, contracts, and correspondence.
• Accurately transcribe legal proceedings, interviews, and dictations.
• Utilize legal software and databases for case management and research.
• Ensure legal and ethical compliance in all tasks, including confidentiality and legal regulations.
• Translating and emailing Arabic correspondences to the direct manager, also assisting the legal team and other departments with typing Arabic/English letters and contracts, and archiving copies.
• Executing Oracle requirements for the Legal Department, including annual and rejoin reports, sick leaves, and encashments.
• Managing stock control of stationery and IT requirements for the Legal Department. Maintaining soft filing for Legal Department correspondence and archiving in relevant repositories.
• Assigning correspondence reference indexing for outgoing correspondence and archiving copies under relevant repositories.
• Managing Outlook (Calendar) and zoom meeting invitations, retaining courier account statements, and sending them to designate top management.
• Arranging ticket and hotel bookings upon instructions from the manager or top management.
• Liaising with the Transport Department for pick-up instructions. Managing business cards workflow and retaining them.
• Distributing VIP/normal giveaways according to approved distribution lists.
• Handling NDAs (Non-Disclosure Agreements) and updating the "List of Suppliers" as per signed NDAs.
• Ensuring all files and supplier lists are updated and accessible to top management.
• Acting as a replacement for the Chairman's office manager during their absence.
• Processing top management correspondences with strict confidentiality.
• Managing travel services, including air tickets, travel insurance, hotel arrangements, and more.
• Handling various administrative tasks, filing, and correspondence.
• Executing Oracle-based services like travel requests, leave requests, purchase requisitions, etc.
• Ethical liaison with other department heads.
• Taking responsibility for managers' expense reports.
• Participating in cross-training as required.
• Building and maintaining relationships with key constituents to ensure adherence to company policies.
• Complying with Health, Safety, and Environment regulations.
• Executing top management instructions when directed.
  
  

• Education: University graduate in Administration or any relevant field (required)
• Work Experience: 3 to 5 years of executive administrative duties, advanced MS Office (Excel, Word, PowerPoint, Outlook), Oracle user, skilled in filing workflow and document control, performing a wide range of administrative and coordination tasks and supporting Senior Management and legal teams
• Language: Bilingual (Arabic & English)
• Should have worked on Salah Al Jassem Software/Application.
• Understanding of Kuwait corporate legal compliance
• Knowledge of legal framework governing business operations in Kuwait.
  
  

• Ability to efficiently manage schedules, appointments, and tasks to ensure smooth operations and prioritize tasks effectively.
• Strong written and verbal communication skills for effective interaction with executives, colleagues, clients, and external stakeholders.
• High level of accuracy and thoroughness in handling documents, correspondence, and tasks.
• Capability to handle multiple tasks and projects simultaneously while maintaining a high standard of work.
• Aptitude to identify challenges and find practical solutions in a fast-paced environment.
• Ability to handle sensitive information with the utmost discretion and maintain confidentiality.
• Familiarity with office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and Oracle other relevant tools.
• Skill in managing executives' schedules, coordinating meetings, and arranging appointments efficiently.
• Ability to organize, maintain, and retrieve digital and physical documents efficiently.
• Readiness to adjust to changing priorities and tasks, especially in dynamic work environments.
• Strong interpersonal abilities to interact professionally with diverse individuals and build positive relationships.
• Capability to proactively address issues and provide effective solutions independently.
• Ability to gather and synthesize information for reports, presentations, and decision-making.
• Demonstrated commitment to providing excellent service to executives, colleagues, and external contacts.
• Skill in handling pressure and maintaining composure during demanding situations.
• Effective writing skills for composing emails, reports, memos, and other correspondence.
• Willingness to take the initiative, anticipate needs, and make informed decisions.
• Ability to collaborate with colleagues and work as part of a team to achieve common goals.
• Depending on the context, proficiency in Arabic and English and foreign language may be beneficial for communication with international stakeholders.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Legal
• Industries Dairy Product Manufacturing

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