106 Secretary jobs in Kuwait

Key Responsibilities

1. Executive & Administrative Support

• Manage the GM’s daily calendar, appointments, and meetings to optimize time management.
• Draft, edit, and prepare correspondence, reports, presentations, and meeting minutes.
• Handle confidential information and documents with absolute discretion.
• Coordinate with department heads and external stakeholders to facilitate smooth communication.
• Arrange travel itineraries, accommodation, and logistics for the GM and visiting executives.
• Support the planning and execution of corporate events, meetings, and conferences.
• Maintain accurate records, filing systems, and databases for the Executive Office.
• Monitor, track, and follow up on pending tasks, correspondence, and project deadlines.

2. Front Office & Guest Relations

• Professional and positive approach towards guests, visitors, and clients.
• Manage incoming calls: answer, screen, and direct appropriately while taking precise messages.
• Ensure the reception area is well-maintained, organized, and aligned with hospitality standards.
• Represent the Executive Office with a polished, customer-focused approach at all times.

Skills

Qualifications & Skills

• Bachelor’s degree in Business Administration or related field.
• Minimum 2–3 years of experience as a receptionist, secretary, or administrative assistant, preferably in hospitality.
• Excellent communication skills in English (verbal and written).
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities with attention to detail.
• High level of professionalism, discretion, and customer service orientation.
• Pleasant personality and well-groomed appearance, reflecting corporate hospitality standards.

HR Secretary

American International University - Kuwait City

American International University (AIU) is looking for dynamic and engaged full-time employees for its newly established University. We seek individuals who have good experience in handling HR tasks in a daily operational workloads, t o ensure smooth and efficient operations of the Human Resource department. Ability to handle secretarial work of some complexity and variety in an independent and responsible professional manner. Ability to work accurately and efficiently with attention to detail while following established procedures;

• Prepare correspondence, forms, manuals, schedules, contracts, and reports to the HR Director.
  


• Prepare recruitment and new-hire packets.


• Process and receive criminal history record information on applicants, references, and other application materials.


• Initiate and maintain physical and computerized departmental files for all employees and applicants, including verification of completeness of files.


• Responsible for the online application process, including verifying completeness of files, sending acknowledgment cards, and notifying those not selected for employment.


• Assist with the purging of inactive HR records.


• Maintain confidentiality of information.


• Update the staff database and maintains accurate staff lists.


• Maintains staff files in an updated and orderly manner, including the activation of new staff files and deactivation of records.

Skills:

1. Must possess skills to be able to explain and demonstrate the essential functions of the position.


2. Ability to communicate information clearly and effectively with a variety of people: employees and the general public; must possess English communication and customer service skills. Arabic would be a plus point.


3. Demonstrated experience of proper telephone etiquette and ability to expedite phone calls by giving clear, concise, specific information.


4. Ability to multitask with frequent interruptions; must be able to work in a fast-paced, professional working environment, working under pressure and maintaining composure; must be task-oriented, a self-starter, and capable of working independently.


5. Ability to organize and prioritize work assignments and meet deadlines.

Experience and Education:

• Bachelors / High School diploma required


• Minimum of three years' experience in the business sector, preferably in human resources department required

For more information about AIUvisit:

Join to apply for the HR Secretary role at American International University, Kuwait .

American International University - Kuwait City

American International University (AIU) is seeking dynamic and engaged full-time employees for its newly established university. We are looking for individuals with good experience in handling HR tasks within daily operational workloads to ensure smooth and efficient HR department operations. The candidate should be capable of handling secretarial work of some complexity and variety independently and responsibly, with accuracy, efficiency, and attention to detail while following established procedures.

• Prepare correspondence, forms, manuals, schedules, contracts, and reports for the HR Director.
• Prepare recruitment and new-hire packets.
• Process and receive criminal history record information on applicants, references, and other application materials.
• Maintain physical and computerized departmental files for all employees and applicants, verifying completeness.
• Manage the online application process, including verifying files, sending acknowledgment cards, and notifying non-selected applicants.
• Assist with purging inactive HR records.
• Maintain confidentiality of information.
• Update the staff database and maintain accurate staff lists.
• Keep staff files updated and orderly, including activating new files and deactivating records.

• Ability to explain and demonstrate the essential functions of the position.
• Effective communication skills in English; Arabic is a plus.
• Good telephone etiquette and ability to provide clear, concise information.
• Ability to multitask in a fast-paced environment, work under pressure, and maintain composure.
• Self-starter with good organizational and prioritization skills to meet deadlines.

• Bachelor's degree or High School diploma required.
• Minimum of three years' experience in the business sector, preferably in human resources.

For more information about AIU, visit:

• Seniority level: Not Applicable
• Employment type: Contract
• Job function: Administrative
• Industry: Higher Education

This job posting is active. Referrals can increase your chances of interviewing at AIU. Get notified about new HR Secretary jobs in Jahra, Kuwait.

HR Secretary

American International University - Kuwait City

American International University (AIU) is looking for dynamic and engaged full-time employees for its newly established University. We seek individuals who have good experience in handling HR tasks in daily operational workloads to ensure smooth and efficient operations of the Human Resource department. Ability to handle secretarial work of some complexity and variety in an independent and responsible professional manner. Ability to work accurately and efficiently with attention to detail while following established procedures.

• Prepare correspondence, forms, manuals, schedules, contracts, and reports to the HR Director.
• Prepare recruitment and new-hire packets.
• Process and receive criminal history record information on applicants, references, and other application materials.
• Initiate and maintain physical and computerized departmental files for all employees and applicants, including verification of completeness of files.
• Responsible for the online application process, including verifying completeness of files, sending acknowledgment cards, and notifying those not selected for employment.
• Assist with the purging of inactive HR records.
• Maintain confidentiality of information.
• Update the staff database and maintain accurate staff lists.
• Maintain staff files in an updated and orderly manner, including the activation of new staff files and deactivation of records.

1. Must possess skills to be able to explain and demonstrate the essential functions of the position.
2. Ability to communicate information clearly and effectively with a variety of people: employees and the general public; must possess English communication and customer service skills. Arabic would be a plus point.
3. Demonstrated experience of proper telephone etiquette and ability to expedite phone calls by giving clear, concise, specific information.
4. Ability to multitask with frequent interruptions; must be able to work in a fast-paced, professional working environment, working under pressure and maintaining composure; must be task-oriented, a self-starter, and capable of working independently.
5. Ability to organize and prioritize work assignments and meet deadlines.

• Bachelors / High School diploma required.
• Minimum of three years' experience in the business sector, preferably in human resources department required.

For more information about AIU visit: