106 Secretary jobs in Kuwait

Join to apply for the

HR Secretary

role at

American International University, Kuwait . American International University - Kuwait City

American International University (AIU) is seeking dynamic and engaged full-time employees for its newly established university. We are looking for individuals with good experience in handling HR tasks within daily operational workloads to ensure smooth and efficient HR department operations. The candidate should be capable of handling secretarial work of some complexity and variety independently and responsibly, with accuracy, efficiency, and attention to detail while following established procedures. Responsibilities:

Prepare correspondence, forms, manuals, schedules, contracts, and reports for the HR Director. Prepare recruitment and new-hire packets. Process and receive criminal history record information on applicants, references, and other application materials. Maintain physical and computerized departmental files for all employees and applicants, verifying completeness. Manage the online application process, including verifying files, sending acknowledgment cards, and notifying non-selected applicants. Assist with purging inactive HR records. Maintain confidentiality of information. Update the staff database and maintain accurate staff lists. Keep staff files updated and orderly, including activating new files and deactivating records. Skills:

Ability to explain and demonstrate the essential functions of the position. Effective communication skills in English; Arabic is a plus. Good telephone etiquette and ability to provide clear, concise information. Ability to multitask in a fast-paced environment, work under pressure, and maintain composure. Self-starter with good organizational and prioritization skills to meet deadlines. Experience and Education:

Bachelor's degree or High School diploma required. Minimum of three years' experience in the business sector, preferably in human resources. For more information about AIU, visit:

Additional Details:

Seniority level: Not Applicable Employment type: Contract Job function: Administrative Industry: Higher Education This job posting is active. Referrals can increase your chances of interviewing at AIU. Get notified about new HR Secretary jobs in Jahra, Kuwait.

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**Key Responsibilities**
- Responsible for arranging and coordinating meetings/events.
- Answer and manage incoming calls
- Record, transcribe and distribute minutes of meetings
- Monitor, respond to, and circulate incoming communications
- Review operating practices and implement improvements where necessary.
- Manage and maintain schedules, appointments, and travel arrangements.
- Participates in project work where applicable.

1. Requirement open for Lebanese nationals.

2. Gender: female.

3. Bachelor’s in Business Administration.

4. 3 years’ experience in providing support to the executive level.

5. Must be fluent in English & Arabic communication.

6. Knowledge of French will be an Advantage.

7. Proficiency in MS Office

8. Knowledge of standard office administrative practices and procedures

**Salary**: KD750.000 - KD900.000 per month

Ability to commute/relocate:

- Kuwait City: Reliably commute or planning to relocate before starting work (required)

**Key Responsibilities**
- Responsible for arranging and coordinating meetings/events.
- Answer and manage incoming calls
- Record, transcribe and distribute minutes of meetings
- Monitor, respond to, and circulate incoming communications
- Review operating practices and implement improvements where necessary.
- Manage and maintain schedules, appointments, and travel arrangements.
- Participates in project work where applicable.
- Requirement open for Lebanese nationals.
- Gender: female.
- Bachelor’s in Business Administration.
- 3 years’ experience in providing support to the executive level.
- Must be fluent in English & Arabic communication.
- Knowledge of French will be an Advantage.
- Proficiency in MS Office
- Knowledge of standard office administrative practices and procedures

Join to apply for the Legal Executive Secretary role at KDD

Join to apply for the Legal Executive Secretary role at KDD

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Job Duties Include But Are Not Limited To

• Handling all correspondences on behalf of the direct manager, ensuring approvals, and assigned tasks are in place.
• Prepare, format, and proofread legal documents, including pleadings, contracts, and correspondence.
• Accurately transcribe legal proceedings, interviews, and dictations.
• Utilize legal software and databases for case management and research.
• Ensure legal and ethical compliance in all tasks, including confidentiality and legal regulations.
• Translating and emailing Arabic correspondences to the direct manager, also assisting the legal team and other departments with typing Arabic/English letters and contracts, and archiving copies.
• Executing Oracle requirements for the Legal Department, including annual and rejoin reports, sick leaves, and encashments.
• Managing stock control of stationery and IT requirements for the Legal Department. Maintaining soft filing for Legal Department correspondence and archiving in relevant repositories.
• Assigning correspondence reference indexing for outgoing correspondence and archiving copies under relevant repositories.
• Managing Outlook (Calendar) and zoom meeting invitations, retaining courier account statements, and sending them to designate top management.
• Arranging ticket and hotel bookings upon instructions from the manager or top management.
• Liaising with the Transport Department for pick-up instructions. Managing business cards workflow and retaining them.
• Distributing VIP/normal giveaways according to approved distribution lists.
• Handling NDAs (Non-Disclosure Agreements) and updating the "List of Suppliers" as per signed NDAs.
• Ensuring all files and supplier lists are updated and accessible to top management.
• Acting as a replacement for the Chairman's office manager during their absence.
• Processing top management correspondences with strict confidentiality.
• Managing travel services, including air tickets, travel insurance, hotel arrangements, and more.
• Handling various administrative tasks, filing, and correspondence.
• Executing Oracle-based services like travel requests, leave requests, purchase requisitions, etc.
• Ethical liaison with other department heads.
• Taking responsibility for managers' expense reports.
• Participating in cross-training as required.
• Building and maintaining relationships with key constituents to ensure adherence to company policies.
• Complying with Health, Safety, and Environment regulations.
• Executing top management instructions when directed.
  
  

Required Qualification

• Education: University graduate in Administration or any relevant field (required)
• Work Experience: 3 to 5 years of executive administrative duties, advanced MS Office (Excel, Word, PowerPoint, Outlook), Oracle user, skilled in filing workflow and document control, performing a wide range of administrative and coordination tasks and supporting Senior Management and legal teams
• Language: Bilingual (Arabic & English)
• Should have worked on Salah Al Jassem Software/Application.
• Understanding of Kuwait corporate legal compliance
• Knowledge of legal framework governing business operations in Kuwait.
  
  

Required Professional Skills

• Ability to efficiently manage schedules, appointments, and tasks to ensure smooth operations and prioritize tasks effectively.
• Strong written and verbal communication skills for effective interaction with executives, colleagues, clients, and external stakeholders.
• High level of accuracy and thoroughness in handling documents, correspondence, and tasks.
• Capability to handle multiple tasks and projects simultaneously while maintaining a high standard of work.
• Aptitude to identify challenges and find practical solutions in a fast-paced environment.
• Ability to handle sensitive information with the utmost discretion and maintain confidentiality.
• Familiarity with office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and Oracle other relevant tools.
• Skill in managing executives' schedules, coordinating meetings, and arranging appointments efficiently.
• Ability to organize, maintain, and retrieve digital and physical documents efficiently.
• Readiness to adjust to changing priorities and tasks, especially in dynamic work environments.
• Strong interpersonal abilities to interact professionally with diverse individuals and build positive relationships.
• Capability to proactively address issues and provide effective solutions independently.
• Ability to gather and synthesize information for reports, presentations, and decision-making.
• Demonstrated commitment to providing excellent service to executives, colleagues, and external contacts.
• Skill in handling pressure and maintaining composure during demanding situations.
• Effective writing skills for composing emails, reports, memos, and other correspondence.
• Willingness to take the initiative, anticipate needs, and make informed decisions.
• Ability to collaborate with colleagues and work as part of a team to achieve common goals.
• Depending on the context, proficiency in Arabic and English and foreign language may be beneficial for communication with international stakeholders.

Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Full-time

Job function

• Job function Legal
• Industries Dairy Product Manufacturing

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Join to apply for the

Legal Executive Secretary

role at

KDD Join to apply for the

Legal Executive Secretary

role at

KDD Get AI-powered advice on this job and more exclusive features. Job Duties Include But Are Not Limited To

Handling all correspondences on behalf of the direct manager, ensuring approvals, and assigned tasks are in place. Prepare, format, and proofread legal documents, including pleadings, contracts, and correspondence. Accurately transcribe legal proceedings, interviews, and dictations. Utilize legal software and databases for case management and research. Ensure legal and ethical compliance in all tasks, including confidentiality and legal regulations. Translating and emailing Arabic correspondences to the direct manager, also assisting the legal team and other departments with typing Arabic/English letters and contracts, and archiving copies. Executing Oracle requirements for the Legal Department, including annual and rejoin reports, sick leaves, and encashments. Managing stock control of stationery and IT requirements for the Legal Department. Maintaining soft filing for Legal Department correspondence and archiving in relevant repositories. Assigning correspondence reference indexing for outgoing correspondence and archiving copies under relevant repositories. Managing Outlook (Calendar) and zoom meeting invitations, retaining courier account statements, and sending them to designate top management. Arranging ticket and hotel bookings upon instructions from the manager or top management. Liaising with the Transport Department for pick-up instructions. Managing business cards workflow and retaining them. Distributing VIP/normal giveaways according to approved distribution lists. Handling NDAs (Non-Disclosure Agreements) and updating the "List of Suppliers" as per signed NDAs. Ensuring all files and supplier lists are updated and accessible to top management. Acting as a replacement for the Chairman's office manager during their absence. Processing top management correspondences with strict confidentiality. Managing travel services, including air tickets, travel insurance, hotel arrangements, and more. Handling various administrative tasks, filing, and correspondence. Executing Oracle-based services like travel requests, leave requests, purchase requisitions, etc. Ethical liaison with other department heads. Taking responsibility for managers' expense reports. Participating in cross-training as required. Building and maintaining relationships with key constituents to ensure adherence to company policies. Complying with Health, Safety, and Environment regulations. Executing top management instructions when directed.

Required Qualification

Education: University graduate in Administration or any relevant field (required) Work Experience: 3 to 5 years of executive administrative duties, advanced MS Office (Excel, Word, PowerPoint, Outlook), Oracle user, skilled in filing workflow and document control, performing a wide range of administrative and coordination tasks and supporting Senior Management and legal teams Language: Bilingual (Arabic & English) Should have worked on Salah Al Jassem Software/Application. Understanding of Kuwait corporate legal compliance Knowledge of legal framework governing business operations in Kuwait.

Required Professional Skills

Ability to efficiently manage schedules, appointments, and tasks to ensure smooth operations and prioritize tasks effectively. Strong written and verbal communication skills for effective interaction with executives, colleagues, clients, and external stakeholders. High level of accuracy and thoroughness in handling documents, correspondence, and tasks. Capability to handle multiple tasks and projects simultaneously while maintaining a high standard of work. Aptitude to identify challenges and find practical solutions in a fast-paced environment. Ability to handle sensitive information with the utmost discretion and maintain confidentiality. Familiarity with office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and Oracle other relevant tools. Skill in managing executives' schedules, coordinating meetings, and arranging appointments efficiently. Ability to organize, maintain, and retrieve digital and physical documents efficiently. Readiness to adjust to changing priorities and tasks, especially in dynamic work environments. Strong interpersonal abilities to interact professionally with diverse individuals and build positive relationships. Capability to proactively address issues and provide effective solutions independently. Ability to gather and synthesize information for reports, presentations, and decision-making. Demonstrated commitment to providing excellent service to executives, colleagues, and external contacts. Skill in handling pressure and maintaining composure during demanding situations. Effective writing skills for composing emails, reports, memos, and other correspondence. Willingness to take the initiative, anticipate needs, and make informed decisions. Ability to collaborate with colleagues and work as part of a team to achieve common goals. Depending on the context, proficiency in Arabic and English and foreign language may be beneficial for communication with international stakeholders.

Seniority level

Seniority level Mid-Senior level Employment type

Employment type Full-time Job function

Job function Legal Industries Dairy Product Manufacturing Referrals increase your chances of interviewing at KDD by 2x Sign in to set job alerts for “Legal Executive” roles.

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**Principle Responsibilities**:

- Prepare and manage correspondence, reports, and documents. Organize and coordinate meetings, conferences, travel arrangements.
- Take, type, and distribute minutes of meetings Implement and maintain office systems.
- maintain schedules and calendars, arrange and confirm appointments. Organize internal and external events
- set up work procedures. collate information, maintain databases, communicate verbally and in writing to answer inquiries, and provide information.
- liaison with internal and external contacts
- coordinate the flow of information both internally and externally
- operate office equipment
- manage office supplies
Provide a bridge for smooth communication between the CEO's office and internal departments.
- **Preferred
- Asian nationals Plus basic Arabic speaking-reading-writing.**

**Salary**: KD400.000 - KD600.000 per month

Ability to commute/relocate:

- Kuwait City: Reliably commute or planning to relocate before starting work (required)

Overview

Immediate Hiring! We're looking to hire for multiple positions across various departments. We are seeking talented and driven individuals for the following roles:

• Office Manager
• Personal Assistant / Executive Secretary
• Interior Designer
• Draftsman
• Customer Service Representative
• Public Relations Specialist

If you’re passionate, experienced, and eager to be part of one of Kuwait’s leading design teams, we’d love to hear from you!

Qualifications

• Good Experience
• Ready to join immediately

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Overview

Secretary. Location: Sharq, Kuwait. Job Type: Full-Time. Company: Kuwait Jobs. Posted: 14 days ago.

Requirements

• Female office secretary; nationalities: Indian and Philippine.
• Arabic language is mandatory.
• Immediate recruitment; preference for a talented candidate.

Contact

• Mobile:
• Alternate Mobile: Not-Mentioned
• Email: Not-Mentioned

Company

Company: Kuwait Jobs

Additional postings

• Hiring Lady Receptionist For a women's clothing tailoring company
• Professional Overseas Indian Female Receptionist for Female salon in Kuwait

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Overview

HIRING – Site Secretary (Arab National)

A reputed Engineering Contracting Company in Kuwait is urgently seeking a qualified Site Secretary.

Requirements

• Arab National


• Immediate Joining – within 1 week


• Transferable Residency in Kuwait


• Proven experience in secretarial/administrative roles at construction or engineering project sites


• Excellent communication and organizational skills


• Proficiency in MS Office and document control

Location: Kuwait (Applicant must be available in Kuwait)

Salary: KD 250/-

Interested candidates meeting the above criteria may send their CV to

Location (Basic Details): Farwaniya, Kuwait

Posted: 23 days ago

Job Type: Full-Time

Company: Kuwait Jobs

Mobile: Not-Mentioned

Alternate Mobile: Not-Mentioned

Email:

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