28 Executive Secretary jobs in Kuwait

Job Duties Include But Are Not Limited To

• Handling all correspondences on behalf of the direct manager, ensuring approvals, and assigned tasks are in place.
• Prepare, format, and proofread legal documents, including pleadings, contracts, and correspondence.
• Accurately transcribe legal proceedings, interviews, and dictations.
• Utilize legal software and databases for case management and research.
• Ensure legal and ethical compliance in all tasks, including confidentiality and legal regulations.
• Translating and emailing Arabic correspondences to the direct manager, also assisting the legal team and other departments with typing Arabic/English letters and contracts, and archiving copies.
• Executing Oracle requirements for the Legal Department, including annual and rejoin reports, sick leaves, and encashments.
• Managing stock control of stationery and IT requirements for the Legal Department. Maintaining soft filing for Legal Department correspondence and archiving in relevant repositories.
• Assigning correspondence reference indexing for outgoing correspondence and archiving copies under relevant repositories.
• Managing Outlook (Calendar) and zoom meeting invitations, retaining courier account statements, and sending them to designate top management.
• Arranging ticket and hotel bookings upon instructions from the manager or top management.
• Liaising with the Transport Department for pick-up instructions. Managing business cards workflow and retaining them.
• Distributing VIP/normal giveaways according to approved distribution lists.
• Handling NDAs (Non-Disclosure Agreements) and updating the "List of Suppliers" as per signed NDAs.
• Ensuring all files and supplier lists are updated and accessible to top management.
• Acting as a replacement for the Chairman's office manager during their absence.
• Processing top management correspondences with strict confidentiality.
• Managing travel services, including air tickets, travel insurance, hotel arrangements, and more.
• Handling various administrative tasks, filing, and correspondence.
• Executing Oracle-based services like travel requests, leave requests, purchase requisitions, etc.
• Ethical liaison with other department heads.
• Taking responsibility for managers' expense reports.
• Participating in cross-training as required.
• Building and maintaining relationships with key constituents to ensure adherence to company policies.
• Complying with Health, Safety, and Environment regulations.
• Executing top management instructions when directed.
  
  

Required Qualification

• Education: University graduate in Administration or any relevant field (required)
• Work Experience: 3 to 5 years of executive administrative duties, advanced MS Office (Excel, Word, PowerPoint, Outlook), Oracle user, skilled in filing workflow and document control, performing a wide range of administrative and coordination tasks and supporting Senior Management and legal teams
• Language: Bilingual (Arabic & English)
• Should have worked on Salah Al Jassem Software/Application.
• Understanding of Kuwait corporate legal compliance
• Knowledge of legal framework governing business operations in Kuwait.
  
  

Required Professional Skills

• Ability to efficiently manage schedules, appointments, and tasks to ensure smooth operations and prioritize tasks effectively.
• Strong written and verbal communication skills for effective interaction with executives, colleagues, clients, and external stakeholders.
• High level of accuracy and thoroughness in handling documents, correspondence, and tasks.
• Capability to handle multiple tasks and projects simultaneously while maintaining a high standard of work.
• Aptitude to identify challenges and find practical solutions in a fast-paced environment.
• Ability to handle sensitive information with the utmost discretion and maintain confidentiality.
• Familiarity with office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and Oracle other relevant tools.
• Skill in managing executives' schedules, coordinating meetings, and arranging appointments efficiently.
• Ability to organize, maintain, and retrieve digital and physical documents efficiently.
• Readiness to adjust to changing priorities and tasks, especially in dynamic work environments.
• Strong interpersonal abilities to interact professionally with diverse individuals and build positive relationships.
• Capability to proactively address issues and provide effective solutions independently.
• Ability to gather and synthesize information for reports, presentations, and decision-making.
• Demonstrated commitment to providing excellent service to executives, colleagues, and external contacts.
• Skill in handling pressure and maintaining composure during demanding situations.
• Effective writing skills for composing emails, reports, memos, and other correspondence.
• Willingness to take the initiative, anticipate needs, and make informed decisions.
• Ability to collaborate with colleagues and work as part of a team to achieve common goals.
• Depending on the context, proficiency in Arabic and English and foreign language may be beneficial for communication with international stakeholders.

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Join to apply for the Legal Executive Secretary role at KDD

Join to apply for the Legal Executive Secretary role at KDD

Get AI-powered advice on this job and more exclusive features.

Job Duties Include But Are Not Limited To

• Handling all correspondences on behalf of the direct manager, ensuring approvals, and assigned tasks are in place.
• Prepare, format, and proofread legal documents, including pleadings, contracts, and correspondence.
• Accurately transcribe legal proceedings, interviews, and dictations.
• Utilize legal software and databases for case management and research.
• Ensure legal and ethical compliance in all tasks, including confidentiality and legal regulations.
• Translating and emailing Arabic correspondences to the direct manager, also assisting the legal team and other departments with typing Arabic/English letters and contracts, and archiving copies.
• Executing Oracle requirements for the Legal Department, including annual and rejoin reports, sick leaves, and encashments.
• Managing stock control of stationery and IT requirements for the Legal Department. Maintaining soft filing for Legal Department correspondence and archiving in relevant repositories.
• Assigning correspondence reference indexing for outgoing correspondence and archiving copies under relevant repositories.
• Managing Outlook (Calendar) and zoom meeting invitations, retaining courier account statements, and sending them to designate top management.
• Arranging ticket and hotel bookings upon instructions from the manager or top management.
• Liaising with the Transport Department for pick-up instructions. Managing business cards workflow and retaining them.
• Distributing VIP/normal giveaways according to approved distribution lists.
• Handling NDAs (Non-Disclosure Agreements) and updating the "List of Suppliers" as per signed NDAs.
• Ensuring all files and supplier lists are updated and accessible to top management.
• Acting as a replacement for the Chairman's office manager during their absence.
• Processing top management correspondences with strict confidentiality.
• Managing travel services, including air tickets, travel insurance, hotel arrangements, and more.
• Handling various administrative tasks, filing, and correspondence.
• Executing Oracle-based services like travel requests, leave requests, purchase requisitions, etc.
• Ethical liaison with other department heads.
• Taking responsibility for managers' expense reports.
• Participating in cross-training as required.
• Building and maintaining relationships with key constituents to ensure adherence to company policies.
• Complying with Health, Safety, and Environment regulations.
• Executing top management instructions when directed.
  
  

Required Qualification

• Education: University graduate in Administration or any relevant field (required)
• Work Experience: 3 to 5 years of executive administrative duties, advanced MS Office (Excel, Word, PowerPoint, Outlook), Oracle user, skilled in filing workflow and document control, performing a wide range of administrative and coordination tasks and supporting Senior Management and legal teams
• Language: Bilingual (Arabic & English)
• Should have worked on Salah Al Jassem Software/Application.
• Understanding of Kuwait corporate legal compliance
• Knowledge of legal framework governing business operations in Kuwait.
  
  

Required Professional Skills

• Ability to efficiently manage schedules, appointments, and tasks to ensure smooth operations and prioritize tasks effectively.
• Strong written and verbal communication skills for effective interaction with executives, colleagues, clients, and external stakeholders.
• High level of accuracy and thoroughness in handling documents, correspondence, and tasks.
• Capability to handle multiple tasks and projects simultaneously while maintaining a high standard of work.
• Aptitude to identify challenges and find practical solutions in a fast-paced environment.
• Ability to handle sensitive information with the utmost discretion and maintain confidentiality.
• Familiarity with office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and Oracle other relevant tools.
• Skill in managing executives' schedules, coordinating meetings, and arranging appointments efficiently.
• Ability to organize, maintain, and retrieve digital and physical documents efficiently.
• Readiness to adjust to changing priorities and tasks, especially in dynamic work environments.
• Strong interpersonal abilities to interact professionally with diverse individuals and build positive relationships.
• Capability to proactively address issues and provide effective solutions independently.
• Ability to gather and synthesize information for reports, presentations, and decision-making.
• Demonstrated commitment to providing excellent service to executives, colleagues, and external contacts.
• Skill in handling pressure and maintaining composure during demanding situations.
• Effective writing skills for composing emails, reports, memos, and other correspondence.
• Willingness to take the initiative, anticipate needs, and make informed decisions.
• Ability to collaborate with colleagues and work as part of a team to achieve common goals.
• Depending on the context, proficiency in Arabic and English and foreign language may be beneficial for communication with international stakeholders.

Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Full-time

Job function

• Job function Legal
• Industries Dairy Product Manufacturing

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Join to apply for the

Legal Executive Secretary

role at

KDD Join to apply for the

Legal Executive Secretary

role at

KDD Get AI-powered advice on this job and more exclusive features. Job Duties Include But Are Not Limited To

Handling all correspondences on behalf of the direct manager, ensuring approvals, and assigned tasks are in place. Prepare, format, and proofread legal documents, including pleadings, contracts, and correspondence. Accurately transcribe legal proceedings, interviews, and dictations. Utilize legal software and databases for case management and research. Ensure legal and ethical compliance in all tasks, including confidentiality and legal regulations. Translating and emailing Arabic correspondences to the direct manager, also assisting the legal team and other departments with typing Arabic/English letters and contracts, and archiving copies. Executing Oracle requirements for the Legal Department, including annual and rejoin reports, sick leaves, and encashments. Managing stock control of stationery and IT requirements for the Legal Department. Maintaining soft filing for Legal Department correspondence and archiving in relevant repositories. Assigning correspondence reference indexing for outgoing correspondence and archiving copies under relevant repositories. Managing Outlook (Calendar) and zoom meeting invitations, retaining courier account statements, and sending them to designate top management. Arranging ticket and hotel bookings upon instructions from the manager or top management. Liaising with the Transport Department for pick-up instructions. Managing business cards workflow and retaining them. Distributing VIP/normal giveaways according to approved distribution lists. Handling NDAs (Non-Disclosure Agreements) and updating the "List of Suppliers" as per signed NDAs. Ensuring all files and supplier lists are updated and accessible to top management. Acting as a replacement for the Chairman's office manager during their absence. Processing top management correspondences with strict confidentiality. Managing travel services, including air tickets, travel insurance, hotel arrangements, and more. Handling various administrative tasks, filing, and correspondence. Executing Oracle-based services like travel requests, leave requests, purchase requisitions, etc. Ethical liaison with other department heads. Taking responsibility for managers' expense reports. Participating in cross-training as required. Building and maintaining relationships with key constituents to ensure adherence to company policies. Complying with Health, Safety, and Environment regulations. Executing top management instructions when directed.

Required Qualification

Education: University graduate in Administration or any relevant field (required) Work Experience: 3 to 5 years of executive administrative duties, advanced MS Office (Excel, Word, PowerPoint, Outlook), Oracle user, skilled in filing workflow and document control, performing a wide range of administrative and coordination tasks and supporting Senior Management and legal teams Language: Bilingual (Arabic & English) Should have worked on Salah Al Jassem Software/Application. Understanding of Kuwait corporate legal compliance Knowledge of legal framework governing business operations in Kuwait.

Required Professional Skills

Ability to efficiently manage schedules, appointments, and tasks to ensure smooth operations and prioritize tasks effectively. Strong written and verbal communication skills for effective interaction with executives, colleagues, clients, and external stakeholders. High level of accuracy and thoroughness in handling documents, correspondence, and tasks. Capability to handle multiple tasks and projects simultaneously while maintaining a high standard of work. Aptitude to identify challenges and find practical solutions in a fast-paced environment. Ability to handle sensitive information with the utmost discretion and maintain confidentiality. Familiarity with office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and Oracle other relevant tools. Skill in managing executives' schedules, coordinating meetings, and arranging appointments efficiently. Ability to organize, maintain, and retrieve digital and physical documents efficiently. Readiness to adjust to changing priorities and tasks, especially in dynamic work environments. Strong interpersonal abilities to interact professionally with diverse individuals and build positive relationships. Capability to proactively address issues and provide effective solutions independently. Ability to gather and synthesize information for reports, presentations, and decision-making. Demonstrated commitment to providing excellent service to executives, colleagues, and external contacts. Skill in handling pressure and maintaining composure during demanding situations. Effective writing skills for composing emails, reports, memos, and other correspondence. Willingness to take the initiative, anticipate needs, and make informed decisions. Ability to collaborate with colleagues and work as part of a team to achieve common goals. Depending on the context, proficiency in Arabic and English and foreign language may be beneficial for communication with international stakeholders.

Seniority level

Seniority level Mid-Senior level Employment type

Employment type Full-time Job function

Job function Legal Industries Dairy Product Manufacturing Referrals increase your chances of interviewing at KDD by 2x Sign in to set job alerts for “Legal Executive” roles.

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

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Job Duties Include But Are Not Limited To

Handling all correspondences on behalf of the direct manager, ensuring approvals, and assigned tasks are in place. Prepare, format, and proofread legal documents, including pleadings, contracts, and correspondence. Accurately transcribe legal proceedings, interviews, and dictations. Utilize legal software and databases for case management and research. Ensure legal and ethical compliance in all tasks, including confidentiality and legal regulations. Translating and emailing Arabic correspondences to the direct manager, also assisting the legal team and other departments with typing Arabic/English letters and contracts, and archiving copies. Executing Oracle requirements for the Legal Department, including annual and rejoin reports, sick leaves, and encashments. Managing stock control of stationery and IT requirements for the Legal Department. Maintaining soft filing for Legal Department correspondence and archiving in relevant repositories. Assigning correspondence reference indexing for outgoing correspondence and archiving copies under relevant repositories. Managing Outlook (Calendar) and zoom meeting invitations, retaining courier account statements, and sending them to designate top management. Arranging ticket and hotel bookings upon instructions from the manager or top management. Liaising with the Transport Department for pick-up instructions. Managing business cards workflow and retaining them. Distributing VIP/normal giveaways according to approved distribution lists. Handling NDAs (Non-Disclosure Agreements) and updating the "List of Suppliers" as per signed NDAs. Ensuring all files and supplier lists are updated and accessible to top management. Acting as a replacement for the Chairman's office manager during their absence. Processing top management correspondences with strict confidentiality. Managing travel services, including air tickets, travel insurance, hotel arrangements, and more. Handling various administrative tasks, filing, and correspondence. Executing Oracle-based services like travel requests, leave requests, purchase requisitions, etc. Ethical liaison with other department heads. Taking responsibility for managers' expense reports. Participating in cross-training as required. Building and maintaining relationships with key constituents to ensure adherence to company policies. Complying with Health, Safety, and Environment regulations. Executing top management instructions when directed.

Required Qualification

Education: University graduate in Administration or any relevant field (required) Work Experience: 3 to 5 years of executive administrative duties, advanced MS Office (Excel, Word, PowerPoint, Outlook), Oracle user, skilled in filing workflow and document control, performing a wide range of administrative and coordination tasks and supporting Senior Management and legal teams Language: Bilingual (Arabic & English) Should have worked on Salah Al Jassem Software/Application. Understanding of Kuwait corporate legal compliance Knowledge of legal framework governing business operations in Kuwait.

Required Professional Skills

Ability to efficiently manage schedules, appointments, and tasks to ensure smooth operations and prioritize tasks effectively. Strong written and verbal communication skills for effective interaction with executives, colleagues, clients, and external stakeholders. High level of accuracy and thoroughness in handling documents, correspondence, and tasks. Capability to handle multiple tasks and projects simultaneously while maintaining a high standard of work. Aptitude to identify challenges and find practical solutions in a fast-paced environment. Ability to handle sensitive information with the utmost discretion and maintain confidentiality. Familiarity with office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and Oracle other relevant tools. Skill in managing executives' schedules, coordinating meetings, and arranging appointments efficiently. Ability to organize, maintain, and retrieve digital and physical documents efficiently. Readiness to adjust to changing priorities and tasks, especially in dynamic work environments. Strong interpersonal abilities to interact professionally with diverse individuals and build positive relationships. Capability to proactively address issues and provide effective solutions independently. Ability to gather and synthesize information for reports, presentations, and decision-making. Demonstrated commitment to providing excellent service to executives, colleagues, and external contacts. Skill in handling pressure and maintaining composure during demanding situations. Effective writing skills for composing emails, reports, memos, and other correspondence. Willingness to take the initiative, anticipate needs, and make informed decisions. Ability to collaborate with colleagues and work as part of a team to achieve common goals. Depending on the context, proficiency in Arabic and English and foreign language may be beneficial for communication with international stakeholders.

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Job Title: Executive Assistant

Job Description

The selected candidate will manage the office of the President & CEO and serve as the primary point of contact between the President & CEO and the company's group entities. The ideal candidate should possess a Bachelor's degree in Business Administration or a related field (an MBA is a plus) with over 7 years of experience in executive office management.

Company Industry

• General Trading
• Export
• Import

Department / Functional Area

• Administration

Keywords

• Executive Assistant

Note: Naukrigulf.com is a platform connecting jobseekers and employers. Candidates are advised to verify the legitimacy of potential employers independently. We do not endorse requests for money payments and advise against sharing personal or bank details. For security tips, visit our website. If you suspect fraud, contact us at

#J-18808-Ljbffr

Job Title:

Executive Assistant

Job Description The selected candidate will manage the office of the President & CEO and serve as the primary point of contact between the President & CEO and the company's group entities. The ideal candidate should possess a Bachelor's degree in Business Administration or a related field (an MBA is a plus) with over 7 years of experience in executive office management.

Company Industry

General Trading

Export

Import

Department / Functional Area

Administration

Keywords

Executive Assistant

Note:

Naukrigulf.com is a platform connecting jobseekers and employers. Candidates are advised to verify the legitimacy of potential employers independently. We do not endorse requests for money payments and advise against sharing personal or bank details. For security tips, visit our website. If you suspect fraud, contact us at

#J-18808-Ljbffr

Complete a broad variety of administrative tasks that facilitate the CEO's ability to effectively lead the organization, including
**assisting with special projects**; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties.

**Responsibilities**:

- Provide sophisticated calendar management for the CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
- Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials;
and record meeting minutes on behalf of the Board Secretary. Adhere to compliance with applicable rules and
regulations set in bylaws regarding Board matters.
- Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports,
and presentations; collecting and preparing information for meetings with staff and outside parties; composing
and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense
and mileage reports.
- Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course
of action, referral, or response, exercising judgment to reflect the CEO’s style and organization policy.
- Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense of the issues taking place in the environment and keeping the CEO updated. Anticipate CEO’s needs in advance of meetings, conferences, etc.
- Maintain open communications with the team, including meeting regularly with their operations and technology coordinator and providing information and documents as needed.
- Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
- Provide "gatekeeper" and "gateway" roles, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team.
- Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO.
- Work with the Executive Team to coordinate the CEO’s outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships.
- Manage all aspects of the organization’s office services. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as the organization grows. Assist in the selection of
vendors and purchase equipment, services, and supplies necessary for the operation of the organization.
- Manage information systems operations including hardware, software, desktop support, internal telecommunications, and strategic systems development and planning.
- Provide leadership to all levels of the organization, including the team, to meet their current and future information needs.
- Prepare budget recommendations.
- Other projects/duties as assigned for the overall benefit of the organization.

**About Dar Scrubs**:
Powered by knowing that medical health professionals deserve to wear the best quality scrubs and lab-coats out there. We strive to deliver exactly what the medical team deserves. Making it a goal to provide both superior customer experience and tremendous value for customers.Our AIM is to provide the best medical outfits in the INDUSTRY and we are passionate about exceeding your expectations. MISSION STATEMENT: Provide Medical Health Professionals with what they Deserve to Wear!Because You Deserve the Best

About the Role:

We are looking for a highly organized and proactive Executive Assistant to support Nathalie Basma. The ideal candidate is detail-oriented, tech-savvy, and comfortable managing clients, coordinating social media content, and streamlining Nathalie’s workflow in a fast-paced environment. Fluent in Arabic and English is a must .

Key Responsibilities Client & Communication Management

1. Handle client inquiries via Instagram, WhatsApp, and email.
2. Send personalized offers and follow up on client requests.
3. Collect and organize client feedback to enhance services.
4. Maintain an updated database of client interactions and progress.

Social Media & Content Assistance

1. Assist in video taping sessions for social media content.
2. Set up the shooting environment, including lighting, camera angles, and sound.
3. Ensure high-quality footage is captured and coordinate with the designer for editing.

Project & Workflow Coordination

1. Work closely with the website developer to ensure seamless online operations.
2. Coordinate with the content designer to manage Nathalie’s workflow.
3. Help organize Nathalie’s busy schedule, ensuring meetings, shoots, and deadlines are met.

Qualifications & Skills

1. Previous experience as an Executive Assistant, Social Media Manager, or similar role.
2. Strong customer service and communication skills.
3. Familiarity with Instagram and other social media platforms.
4. Basic knowledge of video shooting, lighting, and setup.
5. Ability to multitask, stay organized, and work in a fast-paced environment.
6. Comfortable working closely with multiple teams (developer, designer, clients).
7. Passion for nutrition, wellness, and digital content creation is a plus!

FULL TIME POSITION, KUWAIT BASED (On-site). #J-18808-Ljbffr

About the Role:

We are looking for a highly organized and proactive Executive Assistant to support Nathalie Basma. The ideal candidate is detail-oriented, tech-savvy, and comfortable managing clients, coordinating social media content, and streamlining Nathalie’s workflow in a fast-paced environment.

Fluent in Arabic and English is a must . Key Responsibilities

Client & Communication Management

Handle client inquiries via Instagram, WhatsApp, and email. Send personalized offers and follow up on client requests. Collect and organize client feedback to enhance services. Maintain an updated database of client interactions and progress. Social Media & Content Assistance

Assist in video taping sessions for social media content. Set up the shooting environment, including lighting, camera angles, and sound. Ensure high-quality footage is captured and coordinate with the designer for editing. Project & Workflow Coordination

Work closely with the website developer to ensure seamless online operations. Coordinate with the content designer to manage Nathalie’s workflow. Help organize Nathalie’s busy schedule, ensuring meetings, shoots, and deadlines are met. Qualifications & Skills

Previous experience as an Executive Assistant, Social Media Manager, or similar role. Strong customer service and communication skills. Familiarity with Instagram and other social media platforms. Basic knowledge of video shooting, lighting, and setup. Ability to multitask, stay organized, and work in a fast-paced environment. Comfortable working closely with multiple teams (developer, designer, clients). Passion for nutrition, wellness, and digital content creation is a plus! FULL TIME POSITION, KUWAIT BASED (On-site). #J-18808-Ljbffr