53 Office Management jobs in Kuwait

Job Title: Strategy Transformation Management Office Lead

Job Code: TMO-001

Grade: S1

Level: N‑1

Reporting to: Chief Executive Officer

• 90%+ of strategic lever KPIs met or exceeded.
• Transformation projects delivered on time and on budget.
• A culture of accountability and operational excellence felt by every caregiver.

• Own the roadmap – implement transformation levers, achieve targets and milestones, then keep them moving.
• Lead the Transformation Office – set objectives, budgets, and controls; coach a high‑performing team.
• Cascade the strategy – turn hospital‑wide goals into clear departmental playbooks that people understand and own.
• Drive change – design communication and engagement plans that turn resistance into enthusiasm.
• Track and report – surface insights to the CEO and Board, celebrate wins, and course‑correct fast.
• Champion excellence – align with business‑development partners, optimize processes, and share knowledge.

• Strategic KPIs adherence
• Budget adherence
• Completion rate of the transformation roadmap
• Department engagement scores
• Change and communication plans executed
• Opportunities unlocked through partnerships

• 15+ years of experience, including at least 8 in transformation or strategy leadership.
• Master’s or MBA in Business, Healthcare, Engineering, or a related field.
• A track record of delivering large‑scale change in complex settings (healthcare a plus).
• Project management certification and fluency with performance dashboards.
• Skill at coaching executives, clinicians, and cross‑functional teams.
• Familiarity with Kuwait’s healthcare ecosystem (a plus).

• Strategic thinking & alignment
• Transformation excellence & change management
• Performance KPI management
• Stakeholder & relationship mastery
• Team development & culture building
• Future‑outlook & innovation mindset

TheFront Office Coordinatorserves as the first point of contact for visitors and callers, ensuring a professional and welcoming front-desk experience. This role also oversees the daily performance and scheduling of drivers and office support staff, including the refreshment/office service team, to ensure smooth and efficient office operations.

Key Duties & Responsibilities:

• Welcome and assist visitors, providing a professional and courteous experience.
• Answer, screen, and direct incoming calls and emails promptly and professionally.
• Maintain reception area cleanliness, organization, and stock of supplies.
• Coordinate incoming and outgoing mail, couriers, and deliveries.

• Support office management tasks, including booking meeting rooms, coordinating appointments, and assisting with office events.
• Maintain visitor logs, access cards, and office security protocols.
• Assist in procurement and monitoring of office supplies to ensure adequate stock levels.

• Assign daily duties, schedules, and routes for drivers to ensure efficient office transportation support.
• Monitor driver compliance with safety procedures, vehicle maintenance, and company policies.
• Supervise office support staff (refreshments, pantry, or kitchen services) to maintain high standards in meeting rooms and common areas.
• Conduct regular check-ins to ensure service quality and adherence to duties.
• Manage leave requests, shift planning, and basic performance tracking for drivers and support staff.

• Escalate maintenance or facilities issues to the relevant department.
• Provide general administrative assistance to senior management, including the COO.
• Uphold a professional company image at all times.

Skills

Qualifications & Experience:

• Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field (preferred)
• 2–4 years of experience in front desk, administrative, or office support roles
• Previous experience supervising support staff (drivers, pantry, housekeeping) is an advantage
• Strong organizational, coordination, and multitasking abilities
• Professional appearance, courteous demeanor, and proactive attitude
• Strong administrative and organizational skills
• Excellent verbal and written communication skills
• Interpersonal skills and professionalism
• Time and task management, with attention to detail
• Discretion and confidentiality
• Flexibility and ability to collaborate effectively with a team

Overview

We are seeking a skilled and proactive Facility Manager to oversee the operation, maintenance, and cost control of our facilities in Kuwait. The role is responsible for ensuring facilities are fully operational, safe, and compliant while managing repair and maintenance costs, operating expenses, and vendor relationships. The Facility Manager will also lead Supervisors & technicians and collaborate with internal teams to ensure high-quality service delivery.

• Oversee preventive and corrective maintenance of facility systems (HVAC, plumbing, electrical, central gas, firefighting, fire alarms, and equipment).
• Troubleshoot and perform minor maintenance or coordinate with contractors to ensure high-quality repair and service.
• Develop and implement maintenance schedules to minimize downtime, extend asset life, and ensure compliance with local safety, building, and health codes.
• Supervise in-house teams, contractors, and service providers during maintenance, inspections, and tenant improvements (TIs).
• Support kitchen onboarding by overseeing equipment move-in, routine inspections, and go-live for new licensees.
• Manage site-level P&L, including cost allocation, expense tracking, and cost-control initiatives.
• Build and manage relationships with vendors and local officials; maintain vendor call lists, monitor performance, and ensure compliance with contracts, budgets, and quality standards.
• Maintain accurate records of inspections, compliance documents, service logs, permits, warranties, and equipment manuals.
• Track and control maintenance costs, manage spare parts inventory, and recommend upgrades or replacements for aging assets.
• Ensure facilities meet government regulations and company standards on environment, health, and safety.
• Collaborate with the broader CSS organization to share best practices and drive continuous improvement across hubs.
• Lead and develop facility technicians, providing training, guidance, and performance oversight.
• Prepare regular reports on maintenance activities, incidents, costs, and energy usage.

• Experience: 5+ years of total professional experience, with at least 3-5 years in facilities management or a closely related field.
• Bachelor’s degree in Mechanical, Electrical, or related field.
• Proven experience in facility management in food service, hospitality, or cloud kitchens.
• Strong knowledge of HVAC, plumbing, electrical, gas distribution, fire fighting, and fire alarm systems.
• Familiarity with local building and safety codes.
• Excellent problem-solving and organizational skills.
• Strong communication and leadership abilities.
• Fluency in Arabic and English

Certifications: Facility Management Professional (FMP)

• Demand for online food delivery is growing really fast! In the last 5 years, just in the US, the overall market has expanded 10X from $10B to $00B, and could expand to 500bn- 1T by 2030.
• Changing the restaurant industry: You’ll be part of a team that helps restaurants succeed in online food delivery.
• Collaborative environment: You will receive support and guidance from experienced colleagues and managers, helping you to learn, grow and achieve your goals, and you’ll work closely with other teams to ensure our customer’s success.

This role is based in our Kuwait office location. As a company driven by innovation and continuous change, close collaboration is essential. We’re constantly reimagining our industry, creating new products, and refining our processes, and we do our best work together. That’s why all of our office-based teams work onsite, five days a week.

#LI-Onsite

Overview

Administrative assistant vacancy in Al-Kuwait Kuwait. This is a full-time role with a salary of 1700. We are open to considering candidates that may be immigrants.

• Provide administrative support and assistance to the team in the day-to-day running of the business.
• Manage emails and scheduling appointments.
• Prepare documents and maintain records.
• Perform general clerical duties as required.
• Handle general inquiries from customers and clients and ensure inquiries are answered promptly and professionally.

• Excellent written and verbal communication skills.
• Strong organizational abilities with keen attention to detail.
• Ability to work independently as well as part of a team to meet deadlines.
• Proficient computer literacy with experience using Microsoft Office Suite (Word, Excel, PowerPoint, etc.).

Overview

Administrative assistant job vacancy in Al-Kuwait Kuwait. We are looking for an experienced Administrative Assistant to join our team in Al-Kuwait. The successful candidate must have a minimum of 1 year of experience in an administrative role, and preferably be a resident of Al-Kuwait.

• Organize and coordinate meetings.
• File and archive documents; schedule appointments; maintain databases; prepare reports and other administrative documents such as contracts and letters.
• Serve as the main point of contact for multiple departments within the organization.
• Use strong problem solving skills to support the team with any administrative tasks that arise.

• Minimum 1 year of experience in an administrative role.
• Highly organized with excellent verbal and written communication skills.
• Ability to work independently and manage own workload.
• Comfortable working with multiple departments.
• Preferably a resident of Al-Kuwait.
• Salary: 1200 per month.

Please apply today if you think you have what it takes to join our team as an Administrative Assistant.

American International University - Kuwait City

Classification: Institutional Support

Reports to: Various

Job Purpose: Under direct supervision, the Administrative Assistant serves as a key member of the assigned department performing a wide range of administrative and clerical duties related to communication, office management, human resources, general administration, and special projects.

The assistant has direct responsibility for helping manage the assigned office and assisting with the day-to-day projects and processes for the office

• Serve as the principal source of information and contact for University and department; act as a liaison to faculty, staff, students, and other institutional offices
• Maintain office space, fostering a sense of community and a welcoming environment
• Organize and implement administrative systems and procedures to promote structure and increased efficiency within the department; assist in the development and updating of department policy and procedures guides and manuals
• Provide phone and in-person reception, referring visitors and calls, providing general information about the department, and ensuring the smooth day-to-day flow of communication
• Draft, edit, write and send department-wide communications on behalf of supervisor; prepare reports and presentations
• Maintain inventory, billing, and orders for department office supplies, phones, copy machines, copy codes, and computers, in close collaboration with the administrative team
• Open, sort, and route mail to the appropriate personnel
• Accurately maintain and update room reservation requests as assigned
• Manage department calendars and scheduling
• Record, compile, and transcribe minutes of meetings, as requested
• Make copies, collate, and assemble materials as needed
• Assist in organizing staff meetings and other staff events, coordinate catering, and reservations assist with travel arrangements as requested
• Prepare reimbursements for submission to Finance
• Maintain files and record-keeping
• Play a key role in orienting new employees to the department. Coordinate ID, email, and PIN set up. Serve as point of contact for a new office set up, computer, software, and supplies ordering, key distribution, swipe card access, and/or visitor passes as needed; organize and implement administrative tracking systems and procedures to perform necessary duties
• Assist with the administrative aspects of departing employees, including coordination of the closedown of space in preparation for transition
• Assist in the hiring, training, and supervision of work-study students as needed
• Provide support for special projects and assume responsibility for the development, administration, and promotion of these, as needed by the department
• Record and maintain human-resource-related transactions and documents as required
• Other duties as assigned

• Must possess skills to be able to explain and demonstrate the essential functions of the position
• Ability to communicate ideas and information clearly and effectively at all levels within the University in English; must possess effective presentation skills
• Demonstrated skills, knowledge, and experience working with clerical administration
• Must be able to work in a fast-paced, professional working environment, working under pressure and maintaining composure; must be task oriented, a self-starter, and capable working independently
• Demonstrated ability to maintain confidentiality and effectively handle highly sensitive information with sound judgment, tact, and discretion
• Possess strong attention to detail and accuracy
• Ability to organize and prioritize work assignments and meet deadlines
• Demonstrated proficiency in the use of standard software applications
• Demonstrated ability to work effectively with a diverse group of professionals and constituents
• Ability to work evening and weekends as required

• Bachelor's degree preferred
• Minimum of three years' experience in a clerical administrative role
• Bilingual: English and Arabic preferred
• Demonstrated experiences using computer skills; proficient in Microsoft Word, Excel
• Demonstrated adequate typing speed in English
• Demonstrated experience with various styles of formatting for documents ranging from letters to reports

Overview

We are looking for an experienced Administrative Assistant to join our team in Al-Kuwait. The successful candidate will provide administrative and clerical support to ensure efficient operation of the office.

• Maintaining office supplies inventory
• Scheduling appointments and coordinating meetings
• Answering phone calls and forwarding messages
• Keeping records of all documents and maintaining filing systems
• Assisting with customer service inquiries
• Preparing reports, presentations, and other documents as needed

• Minimum of one year of experience in an administrative position
• Comfortable working with computers
• Excellent communication skills
• Superior organizational skills
• Detail-oriented
• Strong multitasking abilities
• Ability to work independently as well as part of a team

Salary: 1700 KD per month. We are willing to consider foreign applicants for this position.