68 Administrative Assistant jobs in Kuwait

Administrative Assistant

American International University - Kuwait City

Must be available for an immediate start.

The Administrative Assistant will support a Senior Leadership role at the University and be responsible for a broad range of generalist administrative and coordinator duties. This position will require initiative, judgment, and independent decision-making skills. This person will be a proactive member of the executive leadership team by volunteering and participating in events and committees while serving as the main point of contact with the office of this senior leader.

Responsibilities include but are not limited to:

• Calendar Management, scheduling of appointments, interviews, etc.
• Assists in responses to internal/external stakeholders including letters, phone calls, and coordination of in-person or Zoom call appointments
• Must have the ability to incorporate creative approaches to various projects by taking initiative and working independently
• Prepare reports and/or special projects, which may include data collection, coordination, final copy preparation, distribution, etc.
• Become familiar with all department functions within the university in order to communicate them effectively and accurately
• Develop messages and effectively use vehicles to ensure a consistent, integrated, and comprehensive system of communications

Qualifications

• A bachelor's degree or equivalent combination of education and/or experience required (MBA preferred)
• Advanced computer skills including Microsoft Office – Word, Excel, and Outlook required, PowerPoint
• Must be a self-starter and be able to fulfill job duties with little supervision
• Ability to work flexible schedules including nights, weekends, and holidays
• Ability to maintain a flexible working attitude, while performing job duties in stressful situations or handling complex communication
• Adhere to regulatory, departmental, and company policies in an ethical manner
• Must be able to professionally handle sensitive information and maintain complete confidentiality
• Excellent organizational and multitasking skills
• Excellent understanding of English, both written and verbal required
• Must be a creative, high-energy, hands-on professional who can successfully multitask in a fast-paced environment

Experience:

• Executive assistant: 3 years (preferred)
• Administrative or Equivalent: 2 years (Required)

Purpose and Scope

• Provides a complete secretarial/clerical service including office management, time management, correspondence and clerical responsibilities.Key Responsibilities
• Provides a professional administrative/secretarial service, routing callers and correspondences as necessary and taking initiative in drafting and finalizing replies where appropriate to ensure that all matters are dealt with efficiently and appropriately
• Acts as first point of contact for both internal and external visitors wishing to contact the direct Manager to filter and schedule visits.
• Provides a time management/diary service for the direct Manager to ensure effective use of time and attendance at all meetings at the appointed times
• Co-ordinates and facilitates the reception and logistical arrangements for visiting VIPs and dignitaries, ensuring observance of protocol and sensitivity to cultural aspects
• Makes travel arrangements in a time-effective way, including arranging complex itineraries / venues, ensuring most effective use of time
• Makes arrangements for meetings, including booking venue, ensuring all participants are aware of timing, adequate supplies of stationery are available and may attend meeting as minute’s secretary
• Maintains records/files, replenishes stationery and arranges servicing of office equipment to ensure the direct Manager can function effectively and with minimum disruption
• Performs other duties in line with scope of work and as instructed by the direct manager
• Works according to well-defined procedures, clearly set precedents or vocational standards and completed assignments are subject to review by supervisor.

Skills

• Minimum 3 years of Related Experience
• Language Skills: English, Arabic

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The Job Purpose of a Business Administrator will be to provide administrative support to Management along with other secretarial duties.

• Typing of all correspondence i.e. letters, memos, schedules, agendas, etc.
• Handling independent business correspondence for the division (incoming and outgoing)
• Directing incoming telephone calls to the appropriate recipient
• Manage, organize and update relevant data, maintain a proper filing system
• Organizing all business operations related events i.e. training, team meeting etc.
• Organizing travel and hotel reservations for business trips from and visitors to, the division as well as visa processing
• Responsible for preparing employees change of status forms and recruitment requests (new appointments, terminations, resignation)
• Coordinating with personnel office especially in residence related matters
• Coordination of tasks, projects and staff across various locations in Kuwait (warehouses, offices, suppliers, business partners and other facilities)
• Responsible for division's stationery requirements
• Responsible for the division’s time sheet, tracking and resolving of various matters etc.

• Excellent communication skills in English are a must
• Solid knowledge of wider Kuwait
• At least 1 to 2 years work experience in a similar administrative role
• Planningand organizational skills
• Good computer knowledge and skills (Outlook – Microsoft Word – Excel – PowerPoint – Internet)
• Must be self-motivating, driven, initiative and able to work independently and against tight deadlines
• Must be able to multitask, handle demanding customers (internal and external), liaise with different individuals across different departments and functions, and be able to work systematically, accurately and with strong time management skills

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Description

We are hiring for the position of Administrative Assistant based in Ahmadi. The ideal candidate should be fluent in English and Hindi, presentable, and professional, with strong communication and organizational skills. Proficiency in MS Office and experience with basic administrative tasks are essential. Prior administrative experience will be an added advantage.

Administrator

Job Id :100169144

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Description

We are hiring for the position of Administrative Assistant based in Ahmadi. The ideal candidate should be fluent in English and Hindi, presentable, and professional, with strong communication and organizational skills. Proficiency in MS Office and experience with basic administrative tasks are essential. Prior administrative experience will be an added advantage.

Candidates must be available to join immediately.

If you meet the above requirements and are ready to start, please send your CV to the following WhatsApp number.

Basic Details

Location : Ahmadi , Kuwait

Qualification

Posted : 4 days ago

Job Type : Full-Time

Company : Kuwait Jobs

Contact Info

Mobile : +965 66980741

Alternate Mobile : Not-Mentioned

Email : Not-Mentioned

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Advertising Services

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General Administration: Serve as the first point of contact for admin related tasks and queries. Perform administrative duties including petty cash, filing, and document management. Collaborate with different departments and support office operations to ensure smooth workflow. Assist in the preparation and organization of company records and documents. Responsible for all administrative tasks, including communication with departments, preparing reports, generating reports, and maintaining confidentiality.

Employee Onboarding: Handles visa applications and medical insurance coordination.

Invoicing & Collections: Handle collections efficiently, following up with clients to ensure timely payments. Order processing and timely follow up with vendor for the order delivery.

Event Management: Identify opportunities for company events, including client engagements, seminars, and internal activities. Plan, organize, and manage events from conception to execution, ensuring all logistics are handled smoothly. Manage bookings, liaising with venues, vendors, and service providers as needed. Keep schedules, arrange meetings, compose correspondence, respond to telephone inquiries, and make deliveries and pick-ups of items in the office.

Qualifications:

1. Strong commercial acumen with the ability to understand and manage accounts.
2. Excellent administrative and organizational skills.
3. Excellent communication skills, with the ability to interact effectively with clients and team members.
4. Proficient in MS Office.

Personal Attributes:

1. Approachable, organized, problem-solving, and detail-oriented.