41 Secretary jobs in Kuwait City

Key Requirements

• Minimum of 10 years of experience in a legal secretary or executive assistant role, preferably in a law firm or legal department.
• Fluent in English (spoken and written) with exceptional communication and drafting skills.
• Strong organizational abilities and a proven ability to manage confidential documents, schedules, and correspondence efficiently.
• Proficiency in Microsoft Office Suite and legal documentation tools.

• Providing high-level administrative support to senior legal professionals.
• Drafting, reviewing, and formatting correspondence.
• Managing calendars, meetings, and travel arrangements.
• Coordinating with internal and external stakeholders professionally and promptly.

If you meet the above qualifications and are looking to join a dynamic legal environment, we invite you to apply and be part of our growing team.

Join to apply for the Legal Executive Secretary role at KDD

Join to apply for the Legal Executive Secretary role at KDD

Get AI-powered advice on this job and more exclusive features.

Job Duties Include But Are Not Limited To

• Handling all correspondences on behalf of the direct manager, ensuring approvals, and assigned tasks are in place.
• Prepare, format, and proofread legal documents, including pleadings, contracts, and correspondence.
• Accurately transcribe legal proceedings, interviews, and dictations.
• Utilize legal software and databases for case management and research.
• Ensure legal and ethical compliance in all tasks, including confidentiality and legal regulations.
• Translating and emailing Arabic correspondences to the direct manager, also assisting the legal team and other departments with typing Arabic/English letters and contracts, and archiving copies.
• Executing Oracle requirements for the Legal Department, including annual and rejoin reports, sick leaves, and encashments.
• Managing stock control of stationery and IT requirements for the Legal Department. Maintaining soft filing for Legal Department correspondence and archiving in relevant repositories.
• Assigning correspondence reference indexing for outgoing correspondence and archiving copies under relevant repositories.
• Managing Outlook (Calendar) and zoom meeting invitations, retaining courier account statements, and sending them to designate top management.
• Arranging ticket and hotel bookings upon instructions from the manager or top management.
• Liaising with the Transport Department for pick-up instructions. Managing business cards workflow and retaining them.
• Distributing VIP/normal giveaways according to approved distribution lists.
• Handling NDAs (Non-Disclosure Agreements) and updating the "List of Suppliers" as per signed NDAs.
• Ensuring all files and supplier lists are updated and accessible to top management.
• Acting as a replacement for the Chairman's office manager during their absence.
• Processing top management correspondences with strict confidentiality.
• Managing travel services, including air tickets, travel insurance, hotel arrangements, and more.
• Handling various administrative tasks, filing, and correspondence.
• Executing Oracle-based services like travel requests, leave requests, purchase requisitions, etc.
• Ethical liaison with other department heads.
• Taking responsibility for managers' expense reports.
• Participating in cross-training as required.
• Building and maintaining relationships with key constituents to ensure adherence to company policies.
• Complying with Health, Safety, and Environment regulations.
• Executing top management instructions when directed.
  
  

• Education: University graduate in Administration or any relevant field (required)
• Work Experience: 3 to 5 years of executive administrative duties, advanced MS Office (Excel, Word, PowerPoint, Outlook), Oracle user, skilled in filing workflow and document control, performing a wide range of administrative and coordination tasks and supporting Senior Management and legal teams
• Language: Bilingual (Arabic & English)
• Should have worked on Salah Al Jassem Software/Application.
• Understanding of Kuwait corporate legal compliance
• Knowledge of legal framework governing business operations in Kuwait.
  
  

• Ability to efficiently manage schedules, appointments, and tasks to ensure smooth operations and prioritize tasks effectively.
• Strong written and verbal communication skills for effective interaction with executives, colleagues, clients, and external stakeholders.
• High level of accuracy and thoroughness in handling documents, correspondence, and tasks.
• Capability to handle multiple tasks and projects simultaneously while maintaining a high standard of work.
• Aptitude to identify challenges and find practical solutions in a fast-paced environment.
• Ability to handle sensitive information with the utmost discretion and maintain confidentiality.
• Familiarity with office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and Oracle other relevant tools.
• Skill in managing executives' schedules, coordinating meetings, and arranging appointments efficiently.
• Ability to organize, maintain, and retrieve digital and physical documents efficiently.
• Readiness to adjust to changing priorities and tasks, especially in dynamic work environments.
• Strong interpersonal abilities to interact professionally with diverse individuals and build positive relationships.
• Capability to proactively address issues and provide effective solutions independently.
• Ability to gather and synthesize information for reports, presentations, and decision-making.
• Demonstrated commitment to providing excellent service to executives, colleagues, and external contacts.
• Skill in handling pressure and maintaining composure during demanding situations.
• Effective writing skills for composing emails, reports, memos, and other correspondence.
• Willingness to take the initiative, anticipate needs, and make informed decisions.
• Ability to collaborate with colleagues and work as part of a team to achieve common goals.
• Depending on the context, proficiency in Arabic and English and foreign language may be beneficial for communication with international stakeholders.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Legal
• Industries Dairy Product Manufacturing

Referrals increase your chances of interviewing at KDD by 2x

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.