40 Secretary Kuwait Based Only jobs in Kuwait

Key Requirements

• Minimum of 10 years of experience in a legal secretary or executive assistant role, preferably in a law firm or legal department.
• Fluent in English (spoken and written) with exceptional communication and drafting skills.
• Strong organizational abilities and a proven ability to manage confidential documents, schedules, and correspondence efficiently.
• Proficiency in Microsoft Office Suite and legal documentation tools.

Responsibilities

• Providing high-level administrative support to senior legal professionals.
• Drafting, reviewing, and formatting correspondence.
• Managing calendars, meetings, and travel arrangements.
• Coordinating with internal and external stakeholders professionally and promptly.

If you meet the above qualifications and are looking to join a dynamic legal environment, we invite you to apply and be part of our growing team.

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Join to apply for the Legal Executive Secretary role at KDD

Join to apply for the Legal Executive Secretary role at KDD

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Job Duties Include But Are Not Limited To

• Handling all correspondences on behalf of the direct manager, ensuring approvals, and assigned tasks are in place.
• Prepare, format, and proofread legal documents, including pleadings, contracts, and correspondence.
• Accurately transcribe legal proceedings, interviews, and dictations.
• Utilize legal software and databases for case management and research.
• Ensure legal and ethical compliance in all tasks, including confidentiality and legal regulations.
• Translating and emailing Arabic correspondences to the direct manager, also assisting the legal team and other departments with typing Arabic/English letters and contracts, and archiving copies.
• Executing Oracle requirements for the Legal Department, including annual and rejoin reports, sick leaves, and encashments.
• Managing stock control of stationery and IT requirements for the Legal Department. Maintaining soft filing for Legal Department correspondence and archiving in relevant repositories.
• Assigning correspondence reference indexing for outgoing correspondence and archiving copies under relevant repositories.
• Managing Outlook (Calendar) and zoom meeting invitations, retaining courier account statements, and sending them to designate top management.
• Arranging ticket and hotel bookings upon instructions from the manager or top management.
• Liaising with the Transport Department for pick-up instructions. Managing business cards workflow and retaining them.
• Distributing VIP/normal giveaways according to approved distribution lists.
• Handling NDAs (Non-Disclosure Agreements) and updating the "List of Suppliers" as per signed NDAs.
• Ensuring all files and supplier lists are updated and accessible to top management.
• Acting as a replacement for the Chairman's office manager during their absence.
• Processing top management correspondences with strict confidentiality.
• Managing travel services, including air tickets, travel insurance, hotel arrangements, and more.
• Handling various administrative tasks, filing, and correspondence.
• Executing Oracle-based services like travel requests, leave requests, purchase requisitions, etc.
• Ethical liaison with other department heads.
• Taking responsibility for managers' expense reports.
• Participating in cross-training as required.
• Building and maintaining relationships with key constituents to ensure adherence to company policies.
• Complying with Health, Safety, and Environment regulations.
• Executing top management instructions when directed.
  
  

Required Qualification

• Education: University graduate in Administration or any relevant field (required)
• Work Experience: 3 to 5 years of executive administrative duties, advanced MS Office (Excel, Word, PowerPoint, Outlook), Oracle user, skilled in filing workflow and document control, performing a wide range of administrative and coordination tasks and supporting Senior Management and legal teams
• Language: Bilingual (Arabic & English)
• Should have worked on Salah Al Jassem Software/Application.
• Understanding of Kuwait corporate legal compliance
• Knowledge of legal framework governing business operations in Kuwait.
  
  

Required Professional Skills

• Ability to efficiently manage schedules, appointments, and tasks to ensure smooth operations and prioritize tasks effectively.
• Strong written and verbal communication skills for effective interaction with executives, colleagues, clients, and external stakeholders.
• High level of accuracy and thoroughness in handling documents, correspondence, and tasks.
• Capability to handle multiple tasks and projects simultaneously while maintaining a high standard of work.
• Aptitude to identify challenges and find practical solutions in a fast-paced environment.
• Ability to handle sensitive information with the utmost discretion and maintain confidentiality.
• Familiarity with office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and Oracle other relevant tools.
• Skill in managing executives' schedules, coordinating meetings, and arranging appointments efficiently.
• Ability to organize, maintain, and retrieve digital and physical documents efficiently.
• Readiness to adjust to changing priorities and tasks, especially in dynamic work environments.
• Strong interpersonal abilities to interact professionally with diverse individuals and build positive relationships.
• Capability to proactively address issues and provide effective solutions independently.
• Ability to gather and synthesize information for reports, presentations, and decision-making.
• Demonstrated commitment to providing excellent service to executives, colleagues, and external contacts.
• Skill in handling pressure and maintaining composure during demanding situations.
• Effective writing skills for composing emails, reports, memos, and other correspondence.
• Willingness to take the initiative, anticipate needs, and make informed decisions.
• Ability to collaborate with colleagues and work as part of a team to achieve common goals.
• Depending on the context, proficiency in Arabic and English and foreign language may be beneficial for communication with international stakeholders.

Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Full-time

Job function

• Job function Legal
• Industries Dairy Product Manufacturing

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Join to apply for the

Legal Executive Secretary

role at

KDD Join to apply for the

Legal Executive Secretary

role at

KDD Get AI-powered advice on this job and more exclusive features. Job Duties Include But Are Not Limited To

Handling all correspondences on behalf of the direct manager, ensuring approvals, and assigned tasks are in place. Prepare, format, and proofread legal documents, including pleadings, contracts, and correspondence. Accurately transcribe legal proceedings, interviews, and dictations. Utilize legal software and databases for case management and research. Ensure legal and ethical compliance in all tasks, including confidentiality and legal regulations. Translating and emailing Arabic correspondences to the direct manager, also assisting the legal team and other departments with typing Arabic/English letters and contracts, and archiving copies. Executing Oracle requirements for the Legal Department, including annual and rejoin reports, sick leaves, and encashments. Managing stock control of stationery and IT requirements for the Legal Department. Maintaining soft filing for Legal Department correspondence and archiving in relevant repositories. Assigning correspondence reference indexing for outgoing correspondence and archiving copies under relevant repositories. Managing Outlook (Calendar) and zoom meeting invitations, retaining courier account statements, and sending them to designate top management. Arranging ticket and hotel bookings upon instructions from the manager or top management. Liaising with the Transport Department for pick-up instructions. Managing business cards workflow and retaining them. Distributing VIP/normal giveaways according to approved distribution lists. Handling NDAs (Non-Disclosure Agreements) and updating the "List of Suppliers" as per signed NDAs. Ensuring all files and supplier lists are updated and accessible to top management. Acting as a replacement for the Chairman's office manager during their absence. Processing top management correspondences with strict confidentiality. Managing travel services, including air tickets, travel insurance, hotel arrangements, and more. Handling various administrative tasks, filing, and correspondence. Executing Oracle-based services like travel requests, leave requests, purchase requisitions, etc. Ethical liaison with other department heads. Taking responsibility for managers' expense reports. Participating in cross-training as required. Building and maintaining relationships with key constituents to ensure adherence to company policies. Complying with Health, Safety, and Environment regulations. Executing top management instructions when directed.

Required Qualification

Education: University graduate in Administration or any relevant field (required) Work Experience: 3 to 5 years of executive administrative duties, advanced MS Office (Excel, Word, PowerPoint, Outlook), Oracle user, skilled in filing workflow and document control, performing a wide range of administrative and coordination tasks and supporting Senior Management and legal teams Language: Bilingual (Arabic & English) Should have worked on Salah Al Jassem Software/Application. Understanding of Kuwait corporate legal compliance Knowledge of legal framework governing business operations in Kuwait.

Required Professional Skills

Ability to efficiently manage schedules, appointments, and tasks to ensure smooth operations and prioritize tasks effectively. Strong written and verbal communication skills for effective interaction with executives, colleagues, clients, and external stakeholders. High level of accuracy and thoroughness in handling documents, correspondence, and tasks. Capability to handle multiple tasks and projects simultaneously while maintaining a high standard of work. Aptitude to identify challenges and find practical solutions in a fast-paced environment. Ability to handle sensitive information with the utmost discretion and maintain confidentiality. Familiarity with office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and Oracle other relevant tools. Skill in managing executives' schedules, coordinating meetings, and arranging appointments efficiently. Ability to organize, maintain, and retrieve digital and physical documents efficiently. Readiness to adjust to changing priorities and tasks, especially in dynamic work environments. Strong interpersonal abilities to interact professionally with diverse individuals and build positive relationships. Capability to proactively address issues and provide effective solutions independently. Ability to gather and synthesize information for reports, presentations, and decision-making. Demonstrated commitment to providing excellent service to executives, colleagues, and external contacts. Skill in handling pressure and maintaining composure during demanding situations. Effective writing skills for composing emails, reports, memos, and other correspondence. Willingness to take the initiative, anticipate needs, and make informed decisions. Ability to collaborate with colleagues and work as part of a team to achieve common goals. Depending on the context, proficiency in Arabic and English and foreign language may be beneficial for communication with international stakeholders.

Seniority level

Seniority level Mid-Senior level Employment type

Employment type Full-time Job function

Job function Legal Industries Dairy Product Manufacturing Referrals increase your chances of interviewing at KDD by 2x Sign in to set job alerts for “Legal Executive” roles.

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Key Requirements

Minimum of

10 years of experience

in a legal secretary or executive assistant role, preferably in a law firm or legal department.

Fluent in English

(spoken and written) with exceptional communication and drafting skills.

Strong organizational abilities and a proven ability to manage confidential documents, schedules, and correspondence efficiently.

Proficiency in Microsoft Office Suite and legal documentation tools.

Responsibilities

Providing high-level administrative support to senior legal professionals.

Drafting, reviewing, and formatting correspondence.

Managing calendars, meetings, and travel arrangements.

Coordinating with internal and external stakeholders professionally and promptly.

If you meet the above qualifications and are looking to join a dynamic legal environment, we invite you to apply and be part of our growing team.

#J-18808-Ljbffr

Office Assistant - Ar Rumaythiyah, Kuwait


We are in need of an experienced and reliable Office Assistant to join our team in Ar Rumaythiyah, Kuwait. The ideal candidate will be fluent in English and have experience in administrative tasks such as data entry, filing, and scheduling appointments. This position requires a strong attention to detail and excellent organizational skills. As an Office Assistant, you will be responsible for maintaining office supplies, answering phone calls and emails, and providing general support to the office staff. This is a full-time position with a salary of $1400 per month.

Responsibilities:
- Coordinate and schedule appointments and meetings for office staff
- Answer phone calls and emails from clients and vendors
- Assist with data entry and maintain accurate records
- Keep track of office supplies inventory and place orders when necessary
- Organize and file important documents
- Provide general administrative support to the office staff as needed

Requirements:
- Previous experience as an Office Assistant or in a similar role
- Fluent in English with excellent verbal and written communication skills
- Strong attention to detail and organizational skills
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Ability to multitask and prioritize tasks effectively
- Must be able to work well independently as well as in a team environment
- Indian nationality preferred (but not required)
- Must be willing to provide own visa if not sponsored by company

Benefits:
- Competitive salary of $400 per month
- Accommodation provided
- Opportunity for growth within the company
- Urgent hiring for immediate start

If you meet the above requirements and are interested in joining our team as an Office Assistant, please apply now!

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We need workers in our home and office, kindly text me if you’re interested.

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Office Assistant - Indian Nationals Preferred


We are seeking a highly organized and efficient Office Assistant to join our team in Al-Kuwait, Kuwait. As an Office Assistant, you will be responsible for providing administrative support to ensure smooth operations of the office.

Key Responsibilities:
- Perform general administrative tasks such as answering phone calls, responding to emails, and filing documents.
- Manage office supplies and ensure inventory is well-stocked.
- Schedule appointments and maintain calendars for meetings.
- Coordinate travel arrangements for staff members.
- Assist with preparing reports and presentations.
- Monitor and maintain office equipment.

Requirements:
- Must be an Indian national with a valid visa to work in Kuwait.
- Fluent in English communication, both written and verbal.
- Previous experience in an administrative or office support role preferred.
- Excellent organizational skills with the ability to multitask and prioritize tasks effectively.

This is a full-time position with competitive salary and benefits. If you are a detail-oriented individual with strong organizational skills and can work effectively in a fast-paced environment, we encourage you to apply for this role.

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The most in-demand professions in Al-Kuwait:

MEAT SLAUGHTERHOUSE WORKER | PACKERS, SORTERS | UKRAINE | without work experience

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Office Assistant - Contract Position


We are seeking a highly organized and detail-oriented Office Assistant to join our team in Hawalli on a contract basis. As an Office Assistant, you will be responsible for providing administrative support to our office staff and ensuring the smooth day-to-day operations of the office.

Responsibilities:
- Greet and assist visitors, answer incoming calls, and respond to emails in a professional manner
- Schedule appointments, meetings, and travel arrangements for office staff
- Maintain office supplies and equipment inventory, order supplies when necessary
- Assist with basic bookkeeping tasks, such as data entry and processing invoices
- Prepare and distribute internal communications, memos, and reports
- Organize and maintain physical and electronic files
- Liaise with vendors and service providers as needed
- Assist with HR tasks such as new hire paperwork, onboarding processes, etc.
- Other administrative tasks as assigned by management

Requirements:
- High school diploma or equivalent; additional education or training is a plus
- Previous experience as an office assistant or in a similar administrative role is preferred
- Excellent organizational skills with the ability to multitask and prioritize effectively
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong communication skills (both verbal and written)
- Basic understanding of bookkeeping principles is preferred
- Ability to maintain confidentiality and exercise discretion when handling sensitive information
- Must be able to work independently with minimal supervision

This is a contract position with potential for long-term employment. Visa sponsorship may be available for the right candidate. We welcome applicants of any nationality who are legally allowed to work in Hawalli.

Salary: $1500 per month (negotiable based on experience)

If you meet the requirements above and are interested in joining our team as an Office Assistant on a contract basis, please submit your resume along with a cover letter highlighting your relevant skills and experience. We look forward to hearing from you!

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Office Assistant - Al Ahmadi, Kuwait



We are a dynamic and growing company in need of an Office Assistant to join our team in Al Ahmadi, Kuwait. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. This position requires excellent organizational and communication skills, as well as attention to detail. The Office Assistant will also be responsible for managing office supplies and equipment, maintaining records and files, and assisting with basic accounting tasks. This is a full-time position with a competitive salary of 1600$ per month.

Requirements:
- Fluent in English
- Previous experience in an office setting is preferred but not required
- Knowledge of basic accounting principles is a plus
- Strong organizational and time-management skills
- Ability to prioritize tasks and manage multiple projects simultaneously
- Excellent communication skills, both written and verbal
- Proficient in Microsoft Office Suite

We welcome candidates of all nationalities and backgrounds to apply for this position. Women are encouraged to apply as we strive for diversity and inclusivity within our team. If you are a motivated individual with a strong work ethic looking for an exciting opportunity in a fast-paced environment, then we would love to hear from you!

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Office Assistant - Entry Level

As an office assistant, you will be responsible for providing administrative and clerical support to the office staff. Your duties will include answering and directing phone calls, responding to emails, organizing files and documents, scheduling appointments and meetings, and performing other general office tasks as needed. You will also assist with data entry and record keeping.

The ideal candidate will have excellent communication skills in English, both written and verbal, as well as strong organizational abilities. Previous experience in an office setting is preferred but not required. This is an entry-level position, making it suitable for recent graduates or individuals looking to gain experience in an office environment.

This part-time position offers a salary of $1300 per month and is located in Hawalli. Candidates must have their own visa to work in Kuwait. Preference will be given to Kenyan nationals who are fluent in English.

If you are a motivated individual with a strong work ethic and a desire to learn and grow within a company, we encourage you to apply for this position. Join our team of dedicated professionals today!

Note: This job posting appears to be active, with no indication that it is expired.

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