22 Project Coordination jobs in Kuwait

Role Purpose:

Working in conjunction with OPS, Design Department, Procurement, Supply Chain, MIS, Real Estate, Lease Admin and General Admin to construct world class restaurants with optimal quality, time and cost. This role has a direct impact on New Store Openings, Remodels and Capex.

Key Responsibilities:

• Liaise with Landlords, developers, Development department and establish project design parameters.
• Prepare Preliminary Site Survey with detailed project construction and design requirements and constraints.
• Liaise with Design Team during the Project design stage.
• Prepared Detailed B.O.Q. and invite Tenders.
• Attend Tender meetings and award Tenders.
• Liaise with contractors or outside consultants and obtain building permits.
• Prepare Construction Program and timeline.
• Start construction and follow up with requisite site visits.
• Approved Materials for Contractors based on Contracts, B.O.Q. specification.
• Liaise with Design team and ensure project is executed as per Design parameters.
• Prepare signage, furniture, and all other owner provided packages by liaising with approved Sub-contractors.
• Assess Interim payments and prepare Final payment and additional/variation works.
• Complete Construction and hand-over.
• Prepare Snag list and complete snags.
• Follow-up maintenance period snags and complaints and thereafter release retention money on successful completion.

Qualifications and Experience:

• Bachelor’s degree in engineering/architecture
• 7+ years' experience with the FMCG / Retail / Restaurant Industry

Knowledge:

• Ability to plan, organize and adapt in various situations to meet business objectives.
• Strong understanding of building codes, accessibility standards, and life safety regulations.
• Knowledge of F&B or retail specific design considerations (kitchen layouts, display areas, customer flow) is an essential.
• Knowledge of materials, finishes, and construction methods specific to F&B or retail environments (a must).
• Strong project management skills.

Skills:

• Exceptional presentation skills.
• Ability to meet deadlines.
• Ability to prioritize and manage multiple projects.
• Strong organizational skills
• High-quality work ethics without supervision
• Excellent verbal and written communication skills
• Ability to solve problems by drawing upon the collective thinking of the broader team through design solutions.
• Strong leadership skills
• Client relationship management skills.

About the Role

* To perform various project management and administrative functions related to the International Projects Department, such as follow-up and overall coordination involving ongoing and upcomingopportunities. The International Projects Coordinator is also responsible for preparing proposals, planning, coordinating, and handling issues regarding international projects and further ensuring thatoverall work is performed efficiently and effectively on a daily basis.


What you will be doing

* Identify potential opportunities for international projects by conducting research on funding agencies through their websites and other sources.
* Plan, organize, and coordinate on projects (i.e.ongoing and upcoming) outside of Kuwait.
* Provide assistance on matters deemed necessary by the Department Head in order to ensure successful completion of work and in meeting deadlines.
* Provide effective support to the company’s international branch and project offices as and when required.
* Review request for proposals (RFP) issued to Pace and coordinate on proposal submission.
* Track and report status of all proposal elements to the Department Head.
* Provide support in proposal preparation and ensure that it is submitted on time, meeting the requirements of client.
* Submit detailed report of project activities involving status and progress to management at regular intervals.
* Prepare and ensure timely submission of invoice to client / lead firm and follow-up on payments.
* Monitor progress of projects and potential opportunities effectively.
* Coordinate with consultants, Resident Engineers, and branch / project offices on a day-to-day basis.
* Foster and develop effective working relationships with sub-consultants and international consultants / contacts.
* Coordinate in preparation of budget / forecast of expected business.
* Compile and submit required documents to ensure Client invitation to submit proposal.

Required Experience

* Minimum of 5 years experience in similar type of industry, work or role.
* Preferably worked in the consultancy or contracting industry.
* Experience and knowledge of international funding agencies’ activities and procedures.


Education

* Bachelors in Civil Engineering or International Development Degree or similar.


Certifications & Memberships

* Kuwait Society of Engineers (KSE) Membership or Any local Engineer's society membership (for hiring outside Kuwait).

Essential Skills

* Excellent English in reading, writing, speaking is essential.
* Arabic, French or another language is an advantage.
* Advanced MS Office skills
* Excellent at preparing reports and updates.
* Project management ability to coordinate work tasks to meet deadlines.
* Detail minded, thorough and systematic in their approach to work.

Skills

Join to apply for the Project Coordinator (Proposals) role at Pace | Architecture, Engineering + Planning .

This position involves managing various project management and administrative functions within the International Projects Department. Responsibilities include follow-up, coordination of ongoing and upcoming opportunities, preparing proposals, and ensuring efficient daily operations related to international projects.

• Identify potential international project opportunities by researching funding agencies through their websites and other sources.
• Plan, organize, and coordinate projects outside of Kuwait.
• Assist the Department Head in various tasks to ensure successful project completion and adherence to deadlines.
• Support the company's international branches and project offices as needed.
• Review Requests for Proposals (RFPs) and coordinate proposal submissions.
• Track and report the status of proposals to the Department Head.
• Support proposal preparation and ensure timely submission meeting client requirements.
• Provide regular reports on project activities, status, and progress to management.
• Prepare and submit invoices to clients or lead firms and follow up on payments.
• Monitor project progress and identify potential opportunities.
• Coordinate daily activities with consultants, Resident Engineers, and branch/project offices.
• Develop and maintain effective relationships with sub-consultants and international contacts.
• Assist in budget preparation and forecasting.
• Compile and submit documents required for client proposals.

• At least 5 years of experience in a similar role or industry, preferably in consultancy or contracting.
• Knowledge of international funding agencies' procedures.
• Bachelor's degree in Civil Engineering, International Development, or related fields.
• Membership in Kuwait Society of Engineers or equivalent (for outside Kuwait hiring).

• Excellent command of English (reading, writing, speaking).
• Knowledge of Arabic, French, or other languages is advantageous.
• Advanced MS Office skills.
• Strong report writing and communication skills.
• Project management skills to coordinate tasks and meet deadlines.
• Detail-oriented, systematic, and thorough approach to work.

Seniority level: Mid-Senior level

Employment type: Full-time

Industry: Construction

• Experience managing a team of at least 3-4 people with a proven track record of successful results.
• At least 4-5 years of working in a web/IT related field in Kuwait.
• Must be a university graduate in MIS or Computer Science.
• Must have practical working knowledge of web development technologies such as ASP.NET, SQL Server, AJAX, and Silverlight SharePoint.
• Must have excellent knowledge of the latest working web technologies such as HTML5, CSS, AJAX, Photoshop, Dreamweaver, etc.
• Must have excellent interpersonal communication skills and the ability to motivate people and provide incentives and a healthy working environment.

• University Degree in Computer Science or a related area.
• A certification in managing projects (e.g., Project Management Professional (PMP) Certification or equivalent).
• Proven track record of relationship management.
• Proven track record of quality service delivery.
• Good interpersonal skills and an amicable disposition.

Company Industry: IT - Software Services

Department / Functional Area: IT Software