22 Project Administration jobs in Kuwait

Administrative Assistant job in Al-Kuwait, Kuwait

Job Overview

We at Al-Kuwait are seeking a motivated and reliable Administrative Assistant to join our team. This position offers an excellent opportunity to work in a fast-paced, dynamic environment with a competitive salary of 1600 KD per month.

Job Description

The Administrative Assistant will provide clerical and administrative support to the team. Key responsibilities include:

1. Preparing documents, organizing meetings, and responding to emails and telephone inquiries.
2. Assisting with event planning and coordination.
3. Maintaining electronic filing systems.
4. Ensuring all paperwork is accurate and up-to-date.
5. Developing relationships with external partners.
6. Performing other ad hoc duties as needed.

Benefits

At Al-Kuwait, we prioritize our employees' wellbeing, offering a friendly work environment and opportunities for career growth. Our benefits include:

• Health care package including private medical insurance.
• Generous holiday allowance.
• Pension plan contributions.
• Professional development opportunities.

Requirements

Candidates must meet the following qualifications:

• At least 2 years of experience in an administrative role.
• Fluency in spoken English and Arabic.
• Proficiency in Microsoft Office applications, including Word and Excel.
• Excellent organizational skills with high attention to detail.
• Ability to prioritize tasks and make confident decisions.

This job posting appears to be active and does not contain any expired indicators.

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American International University - Kuwait City

Classification: Institutional Support

Reports to: Various

Job Purpose: Under direct supervision, the Administrative Assistant serves as a key member of the assigned department performing a wide range of administrative and clerical duties related to communication, office management, human resources, general administration, and special projects. The assistant has direct responsibility for helping manage the assigned office and assisting with the day-to-day projects and processes for the office

Duties:

• Serve as the principal source of information and contact for University and department; act as a liaison to faculty, staff, students, and other institutional offices
• Maintain office space, fostering a sense of community and a welcoming environment
• Organize and implement administrative systems and procedures to promote structure and increased efficiency within the department; assist in the development and updating of department policy and procedures guides and manuals
• Provide phone and in-person reception, referring visitors and calls, providing general information about the department, and ensuring the smooth day-to-day flow of communication
• Draft, edit, write and send department-wide communications on behalf of supervisor; prepare reports and presentations
• Maintain inventory, billing, and orders for department office supplies, phones, copy machines, copy codes, and computers, in close collaboration with the administrative team
• Open, sort, and route mail to the appropriate personnel
• Accurately maintain and update room reservation requests as assigned
• Manage department calendars and scheduling
• Record, compile, and transcribe minutes of meetings, as requested
• Make copies, collate, and assemble materials as needed
• Assist in organizing staff meetings and other staff events, coordinate catering, and reservations assist with travel arrangements as requested
• Prepare reimbursements for submission to Finance
• Maintain files and record-keeping
• Play a key role in orienting new employees to the department. Coordinate ID, email, and PIN set up. Serve as point of contact for a new office set up, computer, software, and supplies ordering, key distribution, swipe card access, and/or visitor passes as needed; organize and implement administrative tracking systems and procedures to perform necessary duties
• Assist with the administrative aspects of departing employees, including coordination of the closedown of space in preparation for transition
• Assist in the hiring, training, and supervision of work-study students as needed
• Provide support for special projects and assume responsibility for the development, administration, and promotion of these, as needed by the department
• Record and maintain human-resource-related transactions and documents as required
• Other duties as assigned
  
  

Skills:

• Must possess skills to be able to explain and demonstrate the essential functions of the position
• Ability to communicate ideas and information clearly and effectively at all levels within the University in English; must possess effective presentation skills
• Demonstrated skills, knowledge, and experience working with clerical administration
• Must be able to work in a fast-paced, professional working environment, working under pressure and maintaining composure; must be task oriented, a self-starter, and capable working independently
• Demonstrated ability to maintain confidentiality and effectively handle highly sensitive information with sound judgment, tact, and discretion
• Possess strong attention to detail and accuracy
• Ability to organize and prioritize work assignments and meet deadlines
• Demonstrated proficiency in the use of standard software applications
• Demonstrated ability to work effectively with a diverse group of professionals and constituents
• Ability to work evening and weekends as required
  
  

Experience and Education:

• Bachelor's degree preferred
• Minimum of three years' experience in a clerical administrative role
• Bilingual: English and Arabic preferred
• Demonstrated experiences using computer skills; proficient in Microsoft Word, Excel
• Demonstrated adequate typing speed in English
• Demonstrated experience with various styles of formatting for documents ranging from letters to reports

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Key Responsibilities:

• Administrative Support:
• Manage calendars, appointments, and travel arrangements for family members and office executives.
• Handle incoming correspondence, calls, and emails with discretion and professionalism.
• Prepare and edit reports, memos, invoices, and other documents.
• Maintain organized filing systems (digital and physical).
• Financial & Record Management:
• Assist with bill payments, expense tracking, and reconciliations.
• Coordinate with accountants, lawyers, and other advisors on documentation and reporting needs.
• Support preparation of financial summaries or investment reports.
• Office Operations:
• Order and manage office supplies and vendor relationships.
• Coordinate meetings, family events, or private travel logistics.
• Assist with onboarding and coordination of household staff or contractors.
• Personal Assistance:
• Help manage personal errands, gift purchases, or special requests from family members.
• Maintain discretion in handling sensitive or private family matters.

Skills

Proven experience in administrative or executive assistant roles (family office, private client, or financial firm experience preferred).

Excellent organizational skills and attention to detail.

High level of integrity, professionalism, and discretion.

Strong written and verbal communication skills (English - must; Arabic - spoken).

Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with accounting software is a plus.

Ability to multitask and manage competing priorities in a fast-paced environment.

Familiarity with basic accounting.

Flexibility to work outside traditional hours when required.

Must have Kuwait Driving License and Car.

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The Job Purpose of a Business Administrator will be to provide administrative support to Management along with other secretarial duties.

Job Responsibilities

• Typing of all correspondence i.e. letters, memos, schedules, agendas, etc.
• Handling independent business correspondence for the division (incoming and outgoing)
• Directing incoming telephone calls to the appropriate recipient
• Manage, organize and update relevant data, maintain a proper filing system
• Organizing all business operations related events i.e. training, team meeting etc.
• Organizing travel and hotel reservations for business trips from and visitors to, the division as well as visa processing
• Responsible for preparing employees change of status forms and recruitment requests (new appointments, terminations, resignation)
• Coordinating with personnel office especially in residence related matters
• Coordination of tasks, projects and staff across various locations in Kuwait (warehouses, offices, suppliers, business partners and other facilities)
• Responsible for division's stationery requirements
• Responsible for the division’s time sheet, tracking and resolving of various matters etc.

Candidate Requirements

• Excellent communication skills in English are a must
• Solid knowledge of wider Kuwait
• At least 1 to 2 years work experience in a similar administrative role
• Planningand organizational skills
• Good computer knowledge and skills (Outlook – Microsoft Word – Excel – PowerPoint – Internet)
• Must be self-motivating, driven, initiative and able to work independently and against tight deadlines
• Must be able to multitask, handle demanding customers (internal and external), liaise with different individuals across different departments and functions, and be able to work systematically, accurately and with strong time management skills

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Join to apply for the Administrative Assistant role at American International University, Kuwait

Join to apply for the Administrative Assistant role at American International University, Kuwait

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American International University - Kuwait City

Classification: Institutional Support

Reports to: Various

Job Purpose: Under direct supervision, the Administrative Assistant serves as a key member of the assigned department performing a wide range of administrative and clerical duties related to communication, office management, human resources, general administration, and special projects. The assistant has direct responsibility for helping manage the assigned office and assisting with the day-to-day projects and processes for the office

Duties:

• Serve as the principal source of information and contact for University and department; act as a liaison to faculty, staff, students, and other institutional offices
• Maintain office space, fostering a sense of community and a welcoming environment
• Organize and implement administrative systems and procedures to promote structure and increased efficiency within the department; assist in the development and updating of department policy and procedures guides and manuals
• Provide phone and in-person reception, referring visitors and calls, providing general information about the department, and ensuring the smooth day-to-day flow of communication
• Draft, edit, write and send department-wide communications on behalf of supervisor; prepare reports and presentations
• Maintain inventory, billing, and orders for department office supplies, phones, copy machines, copy codes, and computers, in close collaboration with the administrative team
• Open, sort, and route mail to the appropriate personnel
• Accurately maintain and update room reservation requests as assigned
• Manage department calendars and scheduling
• Record, compile, and transcribe minutes of meetings, as requested
• Make copies, collate, and assemble materials as needed
• Assist in organizing staff meetings and other staff events, coordinate catering, and reservations assist with travel arrangements as requested
• Prepare reimbursements for submission to Finance
• Maintain files and record-keeping
• Play a key role in orienting new employees to the department. Coordinate ID, email, and PIN set up. Serve as point of contact for a new office set up, computer, software, and supplies ordering, key distribution, swipe card access, and/or visitor passes as needed; organize and implement administrative tracking systems and procedures to perform necessary duties
• Assist with the administrative aspects of departing employees, including coordination of the closedown of space in preparation for transition
• Assist in the hiring, training, and supervision of work-study students as needed
• Provide support for special projects and assume responsibility for the development, administration, and promotion of these, as needed by the department
• Record and maintain human-resource-related transactions and documents as required
• Other duties as assigned
  
  

Skills:

• Must possess skills to be able to explain and demonstrate the essential functions of the position
• Ability to communicate ideas and information clearly and effectively at all levels within the University in English; must possess effective presentation skills
• Demonstrated skills, knowledge, and experience working with clerical administration
• Must be able to work in a fast-paced, professional working environment, working under pressure and maintaining composure; must be task oriented, a self-starter, and capable working independently
• Demonstrated ability to maintain confidentiality and effectively handle highly sensitive information with sound judgment, tact, and discretion
• Possess strong attention to detail and accuracy
• Ability to organize and prioritize work assignments and meet deadlines
• Demonstrated proficiency in the use of standard software applications
• Demonstrated ability to work effectively with a diverse group of professionals and constituents
• Ability to work evening and weekends as required
  
  

Experience and Education:

• Bachelor's degree preferred
• Minimum of three years' experience in a clerical administrative role
• Bilingual: English and Arabic preferred
• Demonstrated experiences using computer skills; proficient in Microsoft Word, Excel
• Demonstrated adequate typing speed in English
• Demonstrated experience with various styles of formatting for documents ranging from letters to reports

Seniority level

• Seniority level Not Applicable

Employment type

• Employment type Full-time

Job function

• Job function Administrative
• Industries Higher Education

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"Job Vacancy: Office Administration Staff. Office Admin / Sales Coordinator for FMCG Trading Administrative Assistant, GS-0301-7/9 (74551) A leading real-estate company is looking for Secretary – Facility Management Administrative Officer – Engineering Environment Job opportunity - Admin & Procurement coordinator Front Office Manager - Female / Arabic Speaker

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Key Responsibilities: Administrative Support: Manage calendars, appointments, and travel arrangements for family members and office executives. Handle incoming correspondence, calls, and emails with discretion and professionalism. Prepare and edit reports, memos, invoices, and other documents. Maintain organized filing systems (digital and physical). Financial & Record Management: Assist with bill payments, expense tracking, and reconciliations. Coordinate with accountants, lawyers, and other advisors on documentation and reporting needs. Support preparation of financial summaries or investment reports. Office Operations: Order and manage office supplies and vendor relationships. Coordinate meetings, family events, or private travel logistics. Assist with onboarding and coordination of household staff or contractors. Personal Assistance: Help manage personal errands, gift purchases, or special requests from family members. Maintain discretion in handling sensitive or private family matters. Skills Proven experience in administrative or executive assistant roles (family office, private client, or financial firm experience preferred). Excellent organizational skills and attention to detail. High level of integrity, professionalism, and discretion. Strong written and verbal communication skills (English - must; Arabic - spoken). Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with accounting software is a plus. Ability to multitask and manage competing priorities in a fast-paced environment. Familiarity with basic accounting. Flexibility to work outside traditional hours when required. Must have Kuwait Driving License and Car.

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Administrative Assistant

role at

American International University, Kuwait Join to apply for the

Administrative Assistant

role at

American International University, Kuwait Get AI-powered advice on this job and more exclusive features. American International University - Kuwait City

Classification: Institutional Support

Reports to: Various

Job Purpose: Under direct supervision, the Administrative Assistant serves as a key member of the assigned department performing a wide range of administrative and clerical duties related to communication, office management, human resources, general administration, and special projects. The assistant has direct responsibility for helping manage the assigned office and assisting with the day-to-day projects and processes for the office

Duties:

Serve as the principal source of information and contact for University and department; act as a liaison to faculty, staff, students, and other institutional offices Maintain office space, fostering a sense of community and a welcoming environment Organize and implement administrative systems and procedures to promote structure and increased efficiency within the department; assist in the development and updating of department policy and procedures guides and manuals Provide phone and in-person reception, referring visitors and calls, providing general information about the department, and ensuring the smooth day-to-day flow of communication Draft, edit, write and send department-wide communications on behalf of supervisor; prepare reports and presentations Maintain inventory, billing, and orders for department office supplies, phones, copy machines, copy codes, and computers, in close collaboration with the administrative team Open, sort, and route mail to the appropriate personnel Accurately maintain and update room reservation requests as assigned Manage department calendars and scheduling Record, compile, and transcribe minutes of meetings, as requested Make copies, collate, and assemble materials as needed Assist in organizing staff meetings and other staff events, coordinate catering, and reservations assist with travel arrangements as requested Prepare reimbursements for submission to Finance Maintain files and record-keeping Play a key role in orienting new employees to the department. Coordinate ID, email, and PIN set up. Serve as point of contact for a new office set up, computer, software, and supplies ordering, key distribution, swipe card access, and/or visitor passes as needed; organize and implement administrative tracking systems and procedures to perform necessary duties Assist with the administrative aspects of departing employees, including coordination of the closedown of space in preparation for transition Assist in the hiring, training, and supervision of work-study students as needed Provide support for special projects and assume responsibility for the development, administration, and promotion of these, as needed by the department Record and maintain human-resource-related transactions and documents as required Other duties as assigned

Skills:

Must possess skills to be able to explain and demonstrate the essential functions of the position Ability to communicate ideas and information clearly and effectively at all levels within the University in English; must possess effective presentation skills Demonstrated skills, knowledge, and experience working with clerical administration Must be able to work in a fast-paced, professional working environment, working under pressure and maintaining composure; must be task oriented, a self-starter, and capable working independently Demonstrated ability to maintain confidentiality and effectively handle highly sensitive information with sound judgment, tact, and discretion Possess strong attention to detail and accuracy Ability to organize and prioritize work assignments and meet deadlines Demonstrated proficiency in the use of standard software applications Demonstrated ability to work effectively with a diverse group of professionals and constituents Ability to work evening and weekends as required

Experience and Education:

Bachelor's degree preferred Minimum of three years' experience in a clerical administrative role Bilingual: English and Arabic preferred Demonstrated experiences using computer skills; proficient in Microsoft Word, Excel Demonstrated adequate typing speed in English Demonstrated experience with various styles of formatting for documents ranging from letters to reports

Seniority level

Seniority level Not Applicable Employment type

Employment type Full-time Job function

Job function Administrative Industries Higher Education Referrals increase your chances of interviewing at American International University, Kuwait by 2x Get notified about new Administrative Assistant jobs in

Jahra, Jahra, Kuwait . "Job Vacancy: Office Administration Staff.

Office Admin / Sales Coordinator for FMCG Trading

Administrative Assistant, GS-0301-7/9 (74551)

A leading real-estate company is looking for Secretary – Facility Management

Administrative Officer – Engineering Environment

Job opportunity - Admin & Procurement coordinator

Front Office Manager - Female / Arabic Speaker

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

#J-18808-Ljbffr

Press Tab to Move to Skip to Content Link Select how often (in days) to receive an alert: The Job Purpose of a Business Administrator will be to provide administrative support to Management along with other secretarial duties. Job Responsibilities

Typing of all correspondence i.e. letters, memos, schedules, agendas, etc. Handling independent business correspondence for the division (incoming and outgoing) Directing incoming telephone calls to the appropriate recipient Manage, organize and update relevant data, maintain a proper filing system Organizing all business operations related events i.e. training, team meeting etc. Organizing travel and hotel reservations for business trips from and visitors to, the division as well as visa processing Responsible for preparing employees change of status forms and recruitment requests (new appointments, terminations, resignation) Coordinating with personnel office especially in residence related matters Coordination of tasks, projects and staff across various locations in Kuwait (warehouses, offices, suppliers, business partners and other facilities) Responsible for division's stationery requirements Responsible for the division’s time sheet, tracking and resolving of various matters etc. Candidate Requirements

Excellent communication skills in English are a must Solid knowledge of wider Kuwait At least 1 to 2 years work experience in a similar administrative role Planningand organizational skills Good computer knowledge and skills (Outlook – Microsoft Word – Excel – PowerPoint – Internet) Must be self-motivating, driven, initiative and able to work independently and against tight deadlines Must be able to multitask, handle demanding customers (internal and external), liaise with different individuals across different departments and functions, and be able to work systematically, accurately and with strong time management skills

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General Administration: Serve as the first point of contact for admin related tasks and queries. Perform administrative duties including petty cash, filing, and document management. Collaborate with different departments and support office operations to ensure smooth workflow. Assist in the preparation and organization of company records and documents. Responsible for all administrative tasks, including communication with departments, preparing reports, generating reports, and maintaining confidentiality.

Employee Onboarding: Handles visa applications and medical insurance coordination.

Invoicing & Collections: Handle collections efficiently, following up with clients to ensure timely payments. Order processing and timely follow up with vendor for the order delivery.

Event Management: Identify opportunities for company events, including client engagements, seminars, and internal activities. Plan, organize, and manage events from conception to execution, ensuring all logistics are handled smoothly. Manage bookings, liaising with venues, vendors, and service providers as needed. Keep schedules, arrange meetings, compose correspondence, respond to telephone inquiries, and make deliveries and pick-ups of items in the office.

Qualifications:

1. Strong commercial acumen with the ability to understand and manage accounts.
2. Excellent administrative and organizational skills.
3. Excellent communication skills, with the ability to interact effectively with clients and team members.
4. Proficient in MS Office.

Personal Attributes:

1. Approachable, organized, problem-solving, and detail-oriented.

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