31 Office Administration jobs in Kuwait

Overview

At ITA International, we’re a tech-enabled professional services company. Headquartered in Newport News, Virginia, we leverage subject matter expertise, data analytics and technology to challenge boundaries and transform possibilities.

With a global presence and a passionate team of over 300 ITAers, we’re driven by mission success for our customers, “In The Arena.” Our expertise spans Operations, Training, Engineering, Nanotechnology, Statistics, Machine Learning and Software Engineering – enabling data and tech-enabled solutions that deliver real value.

Join our impactful journey at ITA International. As Theodore Roosevelt said, “The credit belongs to the man who is actually in the arena.” We’re here, standing beside our customers, ready to serve and succeed.

ITA is seeking an CSS Administrative Support Specialist to join the team in Kuwait.

*Please note this position is contingent upon position vacancy.*

Responsibilities

Work is to be accomplished for the United States Air Force Central Command at Shaw AFB, South Carolina. Direct support will be provided to the 9th Air Force Expeditionary Security Forces Squadron performing Base Security Operations and Support services at Al Dhafra AB, UAE; Ali Al Salem AB, Kuwait; Al Mubarak Air Base, Kuwait; Prince Sultan AB (PSAB), Kingdom of Saudi Arabia (KSA); Muwaffaq-Salti AB (MSAB), Jordan; Al Udeid AB, Qatar and in CONUS.

The Contractor shall:- Perform Commanders Support Staff functions, maintain duty status changes and prepare unit rosters including manpower reporting. Prepare commander’s staff meeting presentation.

- Maintain files of personnel records, office files, official travel orders, and personnel action requests.

- Forecast, review, and process evaluation reports and decorations. Conductadministrative support for in-processing and out-processing of all unit personnel. Attain access to all USAF personnel performance report/decoration tracking systems.

- Serve as the unit travel coordinator/liaison between the TMO and unit members. Perform other administrative functions as required.

Qualifications

Candidates must have:- Three (3) years of experience in preparing and processing administrative support actions relating to unit programs.

- Three (3) years of experience managing a commander’s support staff office.

- Proficiency in the use of Microsoft Office.

- A valid state and Government Driver’s License.

- Must possess a DoD approved SECRET security clearance to perform duties under this task order.

All employees must successfully pass all medical screening as required per CENTCOMdeployment standards.

Under the 9AF ESFS contract, all applicants are subject to an in-depth background check to ensure regulation compliance. Eligible applicants will not have any of the following:

• Pending criminal or civil charges (including divorce/child custody proceedings)


• Felony arrest record


• Alcohol related arrest in the last five years


• Any type of moral turpitude arrest record/history (including, but not limited to, prostitution, pandering, voyeurism, public indecency)


• Any type of involvement in hate crimes


• History of violence


• Involvement in any group or organization that espouses extralegalviolence as a legitimate means to achieve an end

Benefit and Compensation Transparency

ITA International proudly complies with all federal and state benefit and pay transparency laws. Employees of ITA can expect a robust benefit package, including:

• Medical, dental and vision plans


• Life Insurance


• Short Term Disability insurance (where applicable)


• Voluntary ancillary benefit options


• 401k retirement benefits with employer matching contributions

Application and Employment at ITA International

ITA International is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

In compliance with the ADA Amendments Act (ADAAA), ITA International would like to ensure that your application process goes as smoothly as possible. If you would like to preview the physical requirements for this position, or if you have a disability and would like to request an accommodation in order to apply for a currently open position with ITA, please contact us by phone at or email us at

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Overview

At ITA International, we’re a tech-enabled professional services company. Headquartered in Newport News, Virginia, we leverage subject matter expertise, data analytics and technology to challenge boundaries and transform possibilities.

With a global presence and a passionate team of over 300 ITAers, we’re driven by mission success for our customers, “In The Arena.” Our expertise spans Operations, Training, Engineering, Nanotechnology, Statistics, Machine Learning and Software Engineering – enabling data and tech-enabled solutions that deliver real value.

Join our impactful journey at ITA International. As Theodore Roosevelt said, “The credit belongs to the man who is actually in the arena.” We’re here, standing beside our customers, ready to serve and succeed.

ITA is seeking an CSS Administrative Support Specialist to join the team in Kuwait.

*Please note this position is contingent upon position vacancy.*

Responsibilities Work is to be accomplished for the United States Air Force Central Command at Shaw AFB, South Carolina. Direct support will be provided to the 9th Air Force Expeditionary Security Forces Squadron performing Base Security Operations and Support services at Al Dhafra AB, UAE; Ali Al Salem AB, Kuwait; Al Mubarak Air Base, Kuwait; Prince Sultan AB (PSAB), Kingdom of Saudi Arabia (KSA); Muwaffaq-Salti AB (MSAB), Jordan; Al Udeid AB, Qatar and in CONUS.

The Contractor shall:- Perform Commanders Support Staff functions, maintain duty status changes and prepare unit rosters including manpower reporting. Prepare commander’s staff meeting presentation.

- Maintain files of personnel records, office files, official travel orders, and personnel action requests.

- Forecast, review, and process evaluation reports and decorations. Conductadministrative support for in-processing and out-processing of all unit personnel. Attain access to all USAF personnel performance report/decoration tracking systems.

- Serve as the unit travel coordinator/liaison between the TMO and unit members. Perform other administrative functions as required.

Qualifications Candidates must have:- Three (3) years of experience in preparing and processing administrative support actions relating to unit programs.

- Three (3) years of experience managing a commander’s support staff office.

- Proficiency in the use of Microsoft Office.

- A valid state and Government Driver’s License.

- Must possess a DoD approved

SECRET

security clearance to perform duties under this task order.

All employees must successfully pass all medical screening as required per

CENTCOM deployment standards.

Under the 9AF ESFS contract, all applicants are subject to an in-depth background check to ensure regulation compliance. Eligible applicants will not have any of the following:

Pending criminal or civil charges (including divorce/child custody proceedings)

Felony arrest record

Alcohol related arrest in the last five years

Any type of moral turpitude arrest record/history (including, but not limited to, prostitution, pandering, voyeurism, public indecency)

Any type of involvement in hate crimes

History of violence

Involvement in any group or organization that espouses extralegalviolence as a legitimate means to achieve an end

Benefit and Compensation Transparency ITA International proudly complies with all federal and state benefit and pay transparency laws. Employees of ITA can expect a robust benefit package, including:

Medical, dental and vision plans

Life Insurance

Short Term Disability insurance (where applicable)

Voluntary ancillary benefit options

401k retirement benefits with employer matching contributions

Application and Employment at ITA International ITA International is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

In compliance with the ADA Amendments Act (ADAAA), ITA International would like to ensure that your application process goes as smoothly as possible. If you would like to preview the physical requirements for this position, or if you have a disability and would like to request an accommodation in order to apply for a currently open position with ITA, please contact us by phone at or email us at

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Join to apply for the

CSS Administrative Support Specialist

role at

ITA International . Get AI-powered advice on this job and more exclusive features. Overview At ITA International, we’re a tech-enabled professional services company headquartered in Newport News, Virginia. We leverage subject matter expertise, data analytics, and technology to challenge boundaries and transform possibilities. With a global presence and a passionate team of over 300 ITAers, we’re driven by mission success for our customers, “In The Arena.” Our expertise spans Operations, Training, Engineering, Nanotechnology, Statistics, Machine Learning, and Software Engineering—enabling data and tech-enabled solutions that deliver real value. Join our impactful journey at ITA International. As Theodore Roosevelt said, “The credit belongs to the man who is actually in the arena.” We’re here, standing beside our customers, ready to serve and succeed. ITA is seeking a

CSS Administrative Support Specialist

to join the team in Kuwait. *Please note this position is contingent upon vacancy.* Responsibilities The selected candidate will play a vital role in supporting the 9th Air Force, a key component of the United States Air Force Central Command (AFCENT), overseeing operations in the Middle East. This position provides subject matter expertise to the 9th Air Force Expeditionary Security Forces Squadron, helping ensure base security and critical support services in one of the most dynamic and strategically important regions in the world. The 9th Air Force also serves at locations such as Al Dhafra AB, UAE; Ali Al Salem AB, Kuwait; Al Mubarak Air Base, Kuwait; Prince Sultan AB (PSAB), KSA; Muwaffaq-Salti AB (MSAB), Jordan; Al Udeid AB, Qatar, and in CONUS. The Contractor Shall Perform Commanders Support Staff functions, maintain duty status changes, and prepare unit rosters including manpower reporting. Prepare commander’s staff meeting presentations. Maintain files of personnel records, office files, official travel orders, and personnel action requests. Forecast, review, and process evaluation reports and decorations. Conduct administrative support for in-processing and out-processing of all unit personnel. Attain access to all USAF personnel performance report/decoration tracking systems. Serve as the unit travel coordinator/liaison between the TMO and unit members. Perform other administrative functions as required. Qualifications Candidates must have: Three (3) years of experience in preparing and processing administrative support actions related to unit programs. Three (3) years managing a commander’s support staff office. Proficiency in Microsoft Office. A valid state and Government Driver’s License. Must possess a DoD approved SECRET security clearance. All employees must successfully pass all medical screening as required by CENTCOM deployment standards. Applicants are subject to an in-depth background check to ensure regulation compliance. Eligible applicants must not have pending criminal or civil charges, felony arrest record, recent alcohol-related arrests, involvement in hate crimes, history of violence, or involvement in groups advocating extralegal violence. Benefits and Compensation ITA International offers a robust benefits package, including: Medical, dental, and vision plans Life Insurance Short Term Disability insurance Voluntary ancillary benefits 401(k) with employer matching Application and Employment ITA International is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, or other protected characteristics. For accommodations during the application process, contact us at or Seniority level

Mid-Senior level Employment type

Full-time Job function

Administrative Industries

Defense and Space Manufacturing

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Job Description: Executive Officer / Office Manager to the Deputy CEO & ELT Position Overview

Acting as the right hand and shadow to the Deputy CEO, this role is central to the smooth functioning of the Executive Leadership Team (ELT) and the Senior Leadership Team (SLT) reporting into the Deputy CEO. The Executive Officer will ensure that the Deputy CEO’s office runs seamlessly, priorities are tracked, and communication flows effectively across the organization.

This is not a traditional admin role — it is about being the coordination hub and trusted partner to the Deputy CEO, ensuring that decisions, follow-ups, and initiatives are carried through with precision. The ideal candidate will bring a consultancy-style mindset — structured, analytical in thinking (able to read and understand reports), and highly skilled at stakeholder management. They will be obsessively organized, emotionally intelligent, and capable of managing relationships across diverse personalities.

Key Responsibilities Executive & Office Management

• Act as the Deputy CEO’s shadow and right hand, ensuring alignment on priorities and commitments.
• Manage the Deputy CEO’s calendar, travel, and daily priorities with discretion and efficiency.
• Track and follow up on deliverables, deadlines, and commitments of ELT and SLT members.
• Prepare meeting agendas, capture and circulate minutes of meetings (Arabic & English), and ensure timely follow-up.
• Maintain trackers and dashboards to monitor projects and leadership commitments.

Communication & Coordination

• Draft and manage professional correspondence (emails, memos, presentations) in both English and Arabic.
• Act as liaison between the Deputy CEO, the Executive Leadership Team (ELT), the Senior Leadership Team (SLT), and external stakeholders.
• Read and understand business reports, extracting key points for the Deputy CEO.
• Consolidate updates from ELT/SLT into concise summaries and executive notes.

People & Culture

• Build strong working relationships across all functions, acting as a bridge between the Deputy CEO and diverse personalities.
• Demonstrate strong emotional intelligence — including conflict management, empathy, and the ability to adapt communication style to different stakeholders.
• Represent the Deputy CEO’s office with professionalism and cultural sensitivity.

Administrative Support

• Ensure office operations and documentation are organized and accessible.
• Manage expenses, budgets, and general admin tasks related to the Deputy CEO’s office.
• Coordinate logistics for meetings, workshops, and leadership offsites.

Growth & Development

• Gain exposure to senior decision-making and organizational transformation.
• Develop skills in executive coordination, leadership communication, and organizational management.
• Position yourself for future opportunities in project management, leadership support, or business operations.

Skills Qualifications

• Experience : 5–8+ years in executive support, office management, or coordination roles. Prior experience in a consultancy role (or consultancy-style environment) is highly valued, given the need for structured coordination, stakeholder management, and precision in follow-ups. Experience supporting senior leadership is strongly preferred.
• Languages : Fluent in Arabic and English (written and spoken), with the ability to prepare correspondence and record accurate meeting minutes in both.
• Skills :
• Obsessively organized and structured — thrives on keeping order.
• Strong people skills: conflict management, empathy, and relationship-building across diverse personalities.
• Excellent bilingual written and verbal communication skills.
• Strong command of Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and collaboration tools (Teams, SharePoint, Google Workspace).
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Personal Attributes :
• Professional presence with high emotional intelligence.
• Proactive, resourceful, and solution-oriented.
• Adaptable, fast learner, and eager to grow.
• Comfortable working in a fast-paced, high-stakes environment.

Why Join Us?

This role is an opportunity to serve as the right hand of the Deputy CEO, working at the center of leadership decision-making and organizational strategy. It is a unique growth platform for a motivated professional who thrives on coordination, structure, and building trusted relationships at the highest levels of the company.

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Overview

Position Title: Office Manager

Location: Al-Kuwait

Salary: 1200 USD

Job Summary

We are seeking an experienced Office Manager to join our team in Al-Kuwait. The successful candidate will be responsible for providing administrative support to our staff, customers, and partners. The Office Manager will also maintain office systems and procedures, ensuring a safe and productive work environment.

Duties & Responsibilities

• Manage daily office operations including ordering supplies, setting up equipment, maintaining records, and organizing files.
• Oversee the reception area to ensure visitors are welcomed and directed appropriately.
• Ensure all incoming mail is handled promptly and accurately.
• Coordinate travel arrangements for staff members as needed.
• Handle basic bookkeeping tasks such as invoicing customers or tracking expenses.
• Maintain employee records, such as vacation days or performance reviews.
• Provide general administrative assistance as needed, including data entry or filing documents.

Qualifications & Requirements

• Bachelor’s degree in business or related field preferred.
• 3 years of experience in an office management role preferred.
• Knowledge of office management systems and procedures required.
• Excellent organizational skills with the ability to manage multiple tasks simultaneously required.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) required.
• Ability to effectively communicate both verbally and written with customers and staff required.

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The Office Manager to the CEO plays a crucial role in ensuring the smooth operation of the executive office. This position requires a highly organized and proactive individual who can manage various administrative tasks while supporting the CEO in achieving strategic goals. The ideal candidate will be responsible for streamlining processes, managing communications, and facilitating effective collaboration within the organization. This role is pivotal in maintaining a productive work environment and ensuring that the CEO's time is utilized efficiently.

Responsibilities:

1. Manage the CEO's calendar, scheduling meetings and appointments to optimize time management.
2. Coordinate communication between the CEO and internal/external stakeholders, ensuring timely responses and follow-ups.
3. Prepare and organize documents, reports, and presentations for meetings and strategic planning sessions.
4. Oversee office operations, including supply management, vendor relations, and maintenance of office equipment.
5. Assist in the development and implementation of office policies and procedures to enhance operational efficiency.
6. Support project management initiatives by tracking progress and providing updates to the CEO.
7. Facilitate team meetings, taking minutes and ensuring action items are followed up on.
8. Handle confidential information with discretion and maintain the integrity of sensitive data.
9. Act as a liaison between the CEO and other departments, fostering collaboration and communication.
10. Conduct research and compile information to assist the CEO in decision-making processes.

Preferred Candidate:

1. Strong organizational skills with attention to detail.
2. Excellent verbal and written communication abilities.
3. Proactive problem-solving skills and a positive attitude.
4. Ability to work independently and manage multiple tasks simultaneously.
5. Experience in a similar role or in an executive support position.
6. Proficiency in office software and technology tools.
7. Strong interpersonal skills and the ability to build relationships.
8. Flexibility and adaptability in a fast-paced environment.
9. Commitment to maintaining confidentiality and professionalism.
10. Ability to anticipate needs and act accordingly.

Skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong time management and organizational skills.
• Excellent communication and interpersonal skills.
• Ability to manage confidential information with integrity.
• Experience with project management tools and software.
• Strong analytical and research skills.
• Ability to work collaboratively in a team environment.
• Knowledge of office management procedures and best practices.

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We are seeking a dedicated professional who thrives in fast-paced environments , someone who can ensure the seamless coordination and efficiency of a leading regional company .

As Office Manager , you will be entrusted with orchestrating executive operations — managing schedules, priorities, and critical workflows with precision and discretion. This role requires a high level of commitment, adaptability, and professional maturity .

Role Highlights:

• Full ownership of daily, weekly, and monthly planning , ensuring smooth operations and flawless execution.
• High availability and responsiveness , aligning with the dynamic pace of senior leadership.
• Excellent command of English and Arabic ; additional languages are an advantage.
• Proficiency in developing impactful presentations , conducting Excel-based data analysis , and delivering executive insights.
• Expertise in managing calendars, memberships, communications, and executive coordination.
• Strong resilience, attention to detail, and the ability to perform under extended working hours.

Why Join Us

The Office Manager role is designed for a professional who brings structure, foresight, and reliability to an evolving business environment. This position is not limited to administration — it is about enabling efficiency, safeguarding priorities, and ensuring seamless execution across the organization .

Based in Kuwait with no travel requirements, this opportunity allows you to remain fully focused on delivering impact at the highest level of operations.

If you excel at turning complexity into clarity, managing with discretion, and supporting leadership with precision, this role offers the platform to demonstrate your influence and effectiveness.

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Job Description: Executive Officer / Office Manager to the Deputy CEO & ELT

Position Overview

Acting as the right hand and shadow to the Deputy CEO, this role is central to the smooth functioning of the Executive Leadership Team (ELT) and the Senior Leadership Team (SLT) reporting into the Deputy CEO. The Executive Officer will ensure that the Deputy CEO’s office runs seamlessly, priorities are tracked, and communication flows effectively across the organization. This is not a traditional admin role — it is about being the coordination hub and trusted partner to the Deputy CEO, ensuring that decisions, follow-ups, and initiatives are carried through with precision. The ideal candidate will bring a consultancy-style mindset — structured, analytical in thinking (able to read and understand reports), and highly skilled at stakeholder management. They will be obsessively organized, emotionally intelligent, and capable of managing relationships across diverse personalities. Key Responsibilities

Executive & Office Management

Act as the Deputy CEO’s shadow and right hand, ensuring alignment on priorities and commitments. Manage the Deputy CEO’s calendar, travel, and daily priorities with discretion and efficiency. Track and follow up on deliverables, deadlines, and commitments of ELT and SLT members. Prepare meeting agendas, capture and circulate minutes of meetings (Arabic & English), and ensure timely follow-up. Maintain trackers and dashboards to monitor projects and leadership commitments. Communication & Coordination

Draft and manage professional correspondence (emails, memos, presentations) in both English and Arabic. Act as liaison between the Deputy CEO, the Executive Leadership Team (ELT), the Senior Leadership Team (SLT), and external stakeholders. Read and understand business reports, extracting key points for the Deputy CEO. Consolidate updates from ELT/SLT into concise summaries and executive notes. People & Culture

Build strong working relationships across all functions, acting as a bridge between the Deputy CEO and diverse personalities. Demonstrate strong emotional intelligence — including conflict management, empathy, and the ability to adapt communication style to different stakeholders. Represent the Deputy CEO’s office with professionalism and cultural sensitivity. Administrative Support

Ensure office operations and documentation are organized and accessible. Manage expenses, budgets, and general admin tasks related to the Deputy CEO’s office. Coordinate logistics for meetings, workshops, and leadership offsites. Growth & Development

Gain exposure to senior decision-making and organizational transformation. Develop skills in executive coordination, leadership communication, and organizational management. Position yourself for future opportunities in project management, leadership support, or business operations. Skills

Qualifications

Experience : 5–8+ years in executive support, office management, or coordination roles. Prior experience in a

consultancy role (or consultancy-style environment)

is highly valued, given the need for structured coordination, stakeholder management, and precision in follow-ups. Experience supporting senior leadership is strongly preferred. Languages : Fluent in

Arabic and English

(written and spoken), with the ability to prepare correspondence and record accurate meeting minutes in both. Skills : Obsessively organized and structured — thrives on keeping order. Strong people skills: conflict management, empathy, and relationship-building across diverse personalities. Excellent bilingual written and verbal communication skills. Strong command of Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and collaboration tools (Teams, SharePoint, Google Workspace). Ability to maintain confidentiality and handle sensitive information with discretion. Personal Attributes : Professional presence with high emotional intelligence. Proactive, resourceful, and solution-oriented. Adaptable, fast learner, and eager to grow. Comfortable working in a fast-paced, high-stakes environment. Why Join Us?

This role is an opportunity to serve as the right hand of the Deputy CEO, working at the center of leadership decision-making and organizational strategy. It is a unique growth platform for a motivated professional who thrives on coordination, structure, and building trusted relationships at the highest levels of the company.

#J-18808-Ljbffr

The Office Manager to the CEO plays a crucial role in ensuring the smooth operation of the executive office. This position requires a highly organized and proactive individual who can manage various administrative tasks while supporting the CEO in achieving strategic goals. The ideal candidate will be responsible for streamlining processes, managing communications, and facilitating effective collaboration within the organization. This role is pivotal in maintaining a productive work environment and ensuring that the CEO's time is utilized efficiently. Responsibilities: Manage the CEO's calendar, scheduling meetings and appointments to optimize time management. Coordinate communication between the CEO and internal/external stakeholders, ensuring timely responses and follow-ups. Prepare and organize documents, reports, and presentations for meetings and strategic planning sessions. Oversee office operations, including supply management, vendor relations, and maintenance of office equipment. Assist in the development and implementation of office policies and procedures to enhance operational efficiency. Support project management initiatives by tracking progress and providing updates to the CEO. Facilitate team meetings, taking minutes and ensuring action items are followed up on. Handle confidential information with discretion and maintain the integrity of sensitive data. Act as a liaison between the CEO and other departments, fostering collaboration and communication. Conduct research and compile information to assist the CEO in decision-making processes. Preferred Candidate: Strong organizational skills with attention to detail. Excellent verbal and written communication abilities. Proactive problem-solving skills and a positive attitude. Ability to work independently and manage multiple tasks simultaneously. Experience in a similar role or in an executive support position. Proficiency in office software and technology tools. Strong interpersonal skills and the ability to build relationships. Flexibility and adaptability in a fast-paced environment. Commitment to maintaining confidentiality and professionalism. Ability to anticipate needs and act accordingly. Skills Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong time management and organizational skills. Excellent communication and interpersonal skills. Ability to manage confidential information with integrity. Experience with project management tools and software. Strong analytical and research skills. Ability to work collaboratively in a team environment. Knowledge of office management procedures and best practices.

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