23 Executive Support jobs in Kuwait

Office manager job vacancy in Al-Kuwait, Kuwait. Qualifications, experience, duties, and responsibilities are outlined below.

We are looking for a talented Office Manager to join our team in Al-Kuwait. The successful candidate will be responsible for managing the administrative, operational, and logistical functions of the office. This role offers a competitive salary of 1400 KD per month, and we are willing to consider immigrant applicants.

The ideal candidate must have at least 1 year of experience in office management or a related field. They should possess excellent organizational skills, as well as strong communication and interpersonal abilities.

• Opportunity to join a dynamic team in a vibrant Middle Eastern city
• Health insurance
• Paid vacation
• Flexible working hours
• Friendly work environment

• At least 1 year of experience in office management or related field
• Excellent organizational skills
• Strong communication and interpersonal abilities
• High school diploma or equivalent (preferred)
• Knowledge of Microsoft Office Suite (Word, Excel) beneficial

• Managing administrative tasks such as scheduling, document preparation, ordering supplies, maintaining records, and handling mail
• Coordinating with departments to ensure smooth operations
• Developing efficient filing systems for easy information access
• Assisting staff with data entry and administrative tasks
• Handling general inquiries from customers or clients

This job posting is active and accepting applications.

The Office Manager to the CEO plays a crucial role in ensuring the smooth operation of the executive office. This position requires a highly organized and proactive individual who can manage various administrative tasks while supporting the CEO in achieving strategic goals. The ideal candidate will be responsible for streamlining processes, managing communications, and facilitating effective collaboration within the organization. This role is pivotal in maintaining a productive work environment and ensuring that the CEO's time is utilized efficiently.

Responsibilities:

1. Manage the CEO's calendar, scheduling meetings and appointments to optimize time management.
2. Coordinate communication between the CEO and internal/external stakeholders, ensuring timely responses and follow-ups.
3. Prepare and organize documents, reports, and presentations for meetings and strategic planning sessions.
4. Oversee office operations, including supply management, vendor relations, and maintenance of office equipment.
5. Assist in the development and implementation of office policies and procedures to enhance operational efficiency.
6. Support project management initiatives by tracking progress and providing updates to the CEO.
7. Facilitate team meetings, taking minutes and ensuring action items are followed up on.
8. Handle confidential information with discretion and maintain the integrity of sensitive data.
9. Act as a liaison between the CEO and other departments, fostering collaboration and communication.
10. Conduct research and compile information to assist the CEO in decision-making processes.

Preferred Candidate:

1. Strong organizational skills with attention to detail.
2. Excellent verbal and written communication abilities.
3. Proactive problem-solving skills and a positive attitude.
4. Ability to work independently and manage multiple tasks simultaneously.
5. Experience in a similar role or in an executive support position.
6. Proficiency in office software and technology tools.
7. Strong interpersonal skills and the ability to build relationships.
8. Flexibility and adaptability in a fast-paced environment.
9. Commitment to maintaining confidentiality and professionalism.
10. Ability to anticipate needs and act accordingly.

Skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong time management and organizational skills.
• Excellent communication and interpersonal skills.
• Ability to manage confidential information with integrity.
• Experience with project management tools and software.
• Strong analytical and research skills.
• Ability to work collaboratively in a team environment.
• Knowledge of office management procedures and best practices.

Job Title: Office Manager (Arabic Speaker)

Location: Kuwait City, Kuwait

Salary: Competitive

Reports to: CEO

Job Summary:

We are seeking a highly organized and proactive Office Manager to support the CEO of a reputable company in Kuwait. The ideal candidate will be bilingual (Arabic and English), possess strong administrative and leadership skills, and have a minimum of five years of experience in office management.

Key Responsibilities:

Manage daily office operations and administrative functions efficiently.

Act as the primary point of contact between the CEO and internal/external stakeholders.

Coordinate schedules, meetings, and travel arrangements for the CEO.

Prepare reports, presentations, and correspondence as required.

Ensure smooth communication across departments and manage office supplies and resources.

Handle confidential information with discretion and maintain professionalism.

Supervise and support office staff as needed.

Assist in organizing company events and meetings.

Requirements :

Bachelor s degree from a recognized university.

Minimum 5 years of experience as an Office Manager or in a similar role.

Fluent in Arabic and English (both spoken and written).

Excellent organizational and multitasking skills.

Strong interpersonal and communication abilities.

Proficiency in MS Office Suite and office management software.

Ability to work under pressure and meet deadlines.

Availability to join in June.

Company Industry

• Hotels
• Hospitality

Department / Functional Area

• Administration

Keywords

• Office Manager

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Overview

At ITA International, we’re a tech-enabled professional services company. Headquartered in Newport News, Virginia, we leverage subject matter expertise, data analytics and technology to challenge boundaries and transform possibilities.

With a global presence and a passionate team of over 300 ITAers, we’re driven by mission success for our customers, “In The Arena.” Our expertise spans Operations, Training, Engineering, Nanotechnology, Statistics, Machine Learning and Software Engineering – enabling data and tech-enabled solutions that deliver real value.

Join our impactful journey at ITA International. As Theodore Roosevelt said, “The credit belongs to the man who is actually in the arena.” We’re here, standing beside our customers, ready to serve and succeed.

ITA is seeking an CSS Administrative Support Specialist to join the team in Kuwait.

*Please note this position is contingent upon position vacancy.*

Work is to be accomplished for the United States Air Force Central Command at Shaw AFB, South Carolina. Direct support will be provided to the 9th Air Force Expeditionary Security Forces Squadron performing Base Security Operations and Support services at Al Dhafra AB, UAE; Ali Al Salem AB, Kuwait; Al Mubarak Air Base, Kuwait; Prince Sultan AB (PSAB), Kingdom of Saudi Arabia (KSA); Muwaffaq-Salti AB (MSAB), Jordan; Al Udeid AB, Qatar and in CONUS.

The Contractor shall:- Perform Commanders Support Staff functions, maintain duty status changes and prepare unit rosters including manpower reporting. Prepare commander’s staff meeting presentation.

- Maintain files of personnel records, office files, official travel orders, and personnel action requests.

- Forecast, review, and process evaluation reports and decorations. Conductadministrative support for in-processing and out-processing of all unit personnel. Attain access to all USAF personnel performance report/decoration tracking systems.

- Serve as the unit travel coordinator/liaison between the TMO and unit members. Perform other administrative functions as required.

Candidates must have:- Three (3) years of experience in preparing and processing administrative support actions relating to unit programs.

- Three (3) years of experience managing a commander’s support staff office.

- Proficiency in the use of Microsoft Office.

- A valid state and Government Driver’s License.

- Must possess a DoD approved SECRET security clearance to perform duties under this task order.

All employees must successfully pass all medical screening as required per CENTCOMdeployment standards.

Under the 9AF ESFS contract, all applicants are subject to an in-depth background check to ensure regulation compliance. Eligible applicants will not have any of the following:

• Pending criminal or civil charges (including divorce/child custody proceedings)


• Felony arrest record


• Alcohol related arrest in the last five years


• Any type of moral turpitude arrest record/history (including, but not limited to, prostitution, pandering, voyeurism, public indecency)


• Any type of involvement in hate crimes


• History of violence


• Involvement in any group or organization that espouses extralegalviolence as a legitimate means to achieve an end

ITA International proudly complies with all federal and state benefit and pay transparency laws. Employees of ITA can expect a robust benefit package, including:

• Medical, dental and vision plans


• Life Insurance


• Short Term Disability insurance (where applicable)


• Voluntary ancillary benefit options


• 401k retirement benefits with employer matching contributions

ITA International is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

In compliance with the ADA Amendments Act (ADAAA), ITA International would like to ensure that your application process goes as smoothly as possible. If you would like to preview the physical requirements for this position, or if you have a disability and would like to request an accommodation in order to apply for a currently open position with ITA, please contact us by phone at or email us at