28 Executive Coordinator jobs in Kuwait

Key Responsibilities:

Efficiently manage and coordinate the CEO calendar, appointments, and high-level meetings.

Prepare agendas, presentations, reports, and briefing materials for executive meetings and engagements.

Act as the primary point of contact, handling professional and discreet communication with internal and external stakeholders.

Organize and coordinate travel logistics, including flights, accommodations, and detailed itineraries.

Maintain strict confidentiality while managing sensitive documents and critical information.

Coordinate, monitor, and follow up on key executive projects and tasks to ensure timely completion.

Assist in planning and executing corporate events and strategic executive engagements.

Qualifications:

Proven experience as an Executive Coordinator, Executive Assistant, or similar role supporting senior executives.

Exceptional organizational, multitasking, and time-management skills.

Strong communication and interpersonal abilities.

Proficiency in Microsoft Office Suite and scheduling tools.

Demonstrated ability to maintain discretion and confidentiality with sensitive information.

Fluency in English required; proficiency in Arabic preferred. Disclaimer: Naukrigulf.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at People Looking for Executive Coordinator to the CEO Jobs also searched #J-18808-Ljbffr

**Administrative Assistant-Executive Assistant (NATO)**:

- R0093362
- Camp Arifjan, Kuwait, Al Jahrah, Kuwait
- Full time
- Add to favorites Favorited View favorites

**Purpose**: To assist the Project Management Office (PMO) in the day-to-day operational aspects of project oversight. Provide operational and administrative assistance to the Project Manager and Deputy Project Manager while working closely with the functional areas to coordinate and resolve issues on behalf of the PMO. Assist in executing the goals and objectives set by the PMO.

**Essential Duties and Responsibilities**:
Provides executive level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings. This includes preparation of meeting agendas, read-ahead packets, final preparation and distribution of meeting minutes and action items.

Creates, reviews, and edits correspondence prior to submission for signatures or other disposition.

Maintains suspense log for actionable correspondence to ensure the PMO’s awareness of suspense requirements.

Set and manage the daily calendars and schedules of the PMO.

Coordinates activities related to company property (i.e., primary key custodian and primary office supply custodian/hand receipt holder).

Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

Collect, compile, and analyze data to assist the functional area directorates using Amentum OnPoint portal and other reporting tools.

Coordinate the travel and work of others at field locations to support contract deliverables.

Assists with maintaining contract compliance relating to the Performance Work Statement (PWS).

Works closely with department leaders to develop, coordinate, manage, and communicate activities for the company.

Assists Project Manager/ Deputy Project Manager with implementation and integration of project initiatives and goals.

Makes recommendations on policy and process improvements.

Performs other duties as assigned.

**Education**:

- High School diploma or equivalent required.

**Experience**:

- 2-5 years of secretarial or administrative work experience required.

**Specialized knowledge and skills**:

- Must have excellent knowledge of English grammar, spelling, and punctuation and basic math.
- Must have excellent organizational and planning skills, so that workflow is managed efficiently and accurately.
- Must have excellent interpersonal skills, with the ability to interact with all levels of employees and external high-ranking officials.
- Must be able to handle confidential company and employee information with complete discretion.
- Must be able to demonstrate ability to take initiative, multi-task, and work well under pressure.
- Must have excellent presentation skills.
- Capable of working without direct supervision.
- Must have a high level of understanding of office procedures.
- Must have excellent knowledge of administrative procedures and systems such as Word, Excel, Power Point, Microsoft Office, etc.
- Must have a good understanding of military and government contracting terminology.
- Communicate well with others, both verbally and in writing.

**W**ork Environment, Physical Demands and Mental Demands**:

- Ability to perform job duties efficiently and effectively.
- Must be able to work in extreme environmental conditions including dust and high temperatures.
- Must be able to endure long hours, exposure to weather and hazardous conditions.
- Must be able to lift up to 50 Lbs.

**Other Responsibilities**:
Safety - Amentum enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe work environment. As appropriate, each employee is responsible for completing all training requirements and fulfilling all self-aid/buddy aid responsibilities, participating in emergency response tasks and serving on safety committees and teams.

Quality - Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations. Accordingly, each employee must conform to the Amentum Quality Policy and carry out job activities in compliance with applicable Amentum Quality System documents and customer contracts. Each employee must read and understand his/her Quality Management and Customer Satisfaction responsibilities.

Procedure Compliance - Each employee must read, understand and implement the general and specific operational, safety, quality and environmental requirements of all plans, procedures and policies pertaining to his/her job.

**Disclaimer**:
This position description indicates the general nature and level of wo

Job Title: Executive Assistant

Job Description

The selected candidate will manage the office of the President & CEO and serve as the primary point of contact between the President & CEO and the company's group entities. The ideal candidate should possess a Bachelor's degree in Business Administration or a related field (an MBA is a plus) with over 7 years of experience in executive office management.

Company Industry

• General Trading
• Export
• Import

Department / Functional Area

• Administration

Keywords

• Executive Assistant

Note: Naukrigulf.com is a platform connecting jobseekers and employers. Candidates are advised to verify the legitimacy of potential employers independently. We do not endorse requests for money payments and advise against sharing personal or bank details. For security tips, visit our website. If you suspect fraud, contact us at

#J-18808-Ljbffr

Job Title:

Executive Assistant

Job Description The selected candidate will manage the office of the President & CEO and serve as the primary point of contact between the President & CEO and the company's group entities. The ideal candidate should possess a Bachelor's degree in Business Administration or a related field (an MBA is a plus) with over 7 years of experience in executive office management.

Company Industry

General Trading

Export

Import

Department / Functional Area

Administration

Keywords

Executive Assistant

Note:

Naukrigulf.com is a platform connecting jobseekers and employers. Candidates are advised to verify the legitimacy of potential employers independently. We do not endorse requests for money payments and advise against sharing personal or bank details. For security tips, visit our website. If you suspect fraud, contact us at

#J-18808-Ljbffr

Complete a broad variety of administrative tasks that facilitate the CEO's ability to effectively lead the organization, including
**assisting with special projects**; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties.

**Responsibilities**:

- Provide sophisticated calendar management for the CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
- Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials;
and record meeting minutes on behalf of the Board Secretary. Adhere to compliance with applicable rules and
regulations set in bylaws regarding Board matters.
- Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports,
and presentations; collecting and preparing information for meetings with staff and outside parties; composing
and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense
and mileage reports.
- Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course
of action, referral, or response, exercising judgment to reflect the CEO’s style and organization policy.
- Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense of the issues taking place in the environment and keeping the CEO updated. Anticipate CEO’s needs in advance of meetings, conferences, etc.
- Maintain open communications with the team, including meeting regularly with their operations and technology coordinator and providing information and documents as needed.
- Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
- Provide "gatekeeper" and "gateway" roles, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team.
- Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO.
- Work with the Executive Team to coordinate the CEO’s outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships.
- Manage all aspects of the organization’s office services. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as the organization grows. Assist in the selection of
vendors and purchase equipment, services, and supplies necessary for the operation of the organization.
- Manage information systems operations including hardware, software, desktop support, internal telecommunications, and strategic systems development and planning.
- Provide leadership to all levels of the organization, including the team, to meet their current and future information needs.
- Prepare budget recommendations.
- Other projects/duties as assigned for the overall benefit of the organization.

**About Dar Scrubs**:
Powered by knowing that medical health professionals deserve to wear the best quality scrubs and lab-coats out there. We strive to deliver exactly what the medical team deserves. Making it a goal to provide both superior customer experience and tremendous value for customers.Our AIM is to provide the best medical outfits in the INDUSTRY and we are passionate about exceeding your expectations. MISSION STATEMENT: Provide Medical Health Professionals with what they Deserve to Wear!Because You Deserve the Best

Responsibilities include - Maintaining comprehensive and accurate records, managing the executive's calendar, including making appointments and prioritizing the most sensitive matters.
- Must be bilingual (English, Arabic)
- Only Female can apply
- Must have bachelor's degree
- Must be proficient in Excel and Word, Quick learner
- Must have a transferrable visa

**Job Types**: Full-time, Permanent

**Job Types**: Full-time, Permanent

Pay: KD300.000 - KD400.000 per month

Application Question(s):

- Are you currently in Kuwait?
- How old are you?

**Education**:

- Bachelor's (preferred)

**Language**:

- Arabic and English fluently (preferred)

About the Role:

We are looking for a highly organized and proactive Executive Assistant to support Nathalie Basma. The ideal candidate is detail-oriented, tech-savvy, and comfortable managing clients, coordinating social media content, and streamlining Nathalie’s workflow in a fast-paced environment. Fluent in Arabic and English is a must .

Key Responsibilities Client & Communication Management

1. Handle client inquiries via Instagram, WhatsApp, and email.
2. Send personalized offers and follow up on client requests.
3. Collect and organize client feedback to enhance services.
4. Maintain an updated database of client interactions and progress.

Social Media & Content Assistance

1. Assist in video taping sessions for social media content.
2. Set up the shooting environment, including lighting, camera angles, and sound.
3. Ensure high-quality footage is captured and coordinate with the designer for editing.

Project & Workflow Coordination

1. Work closely with the website developer to ensure seamless online operations.
2. Coordinate with the content designer to manage Nathalie’s workflow.
3. Help organize Nathalie’s busy schedule, ensuring meetings, shoots, and deadlines are met.

Qualifications & Skills

1. Previous experience as an Executive Assistant, Social Media Manager, or similar role.
2. Strong customer service and communication skills.
3. Familiarity with Instagram and other social media platforms.
4. Basic knowledge of video shooting, lighting, and setup.
5. Ability to multitask, stay organized, and work in a fast-paced environment.
6. Comfortable working closely with multiple teams (developer, designer, clients).
7. Passion for nutrition, wellness, and digital content creation is a plus!

FULL TIME POSITION, KUWAIT BASED (On-site). #J-18808-Ljbffr

About the Role:

We are looking for a highly organized and proactive Executive Assistant to support Nathalie Basma. The ideal candidate is detail-oriented, tech-savvy, and comfortable managing clients, coordinating social media content, and streamlining Nathalie’s workflow in a fast-paced environment.

Fluent in Arabic and English is a must . Key Responsibilities

Client & Communication Management

Handle client inquiries via Instagram, WhatsApp, and email. Send personalized offers and follow up on client requests. Collect and organize client feedback to enhance services. Maintain an updated database of client interactions and progress. Social Media & Content Assistance

Assist in video taping sessions for social media content. Set up the shooting environment, including lighting, camera angles, and sound. Ensure high-quality footage is captured and coordinate with the designer for editing. Project & Workflow Coordination

Work closely with the website developer to ensure seamless online operations. Coordinate with the content designer to manage Nathalie’s workflow. Help organize Nathalie’s busy schedule, ensuring meetings, shoots, and deadlines are met. Qualifications & Skills

Previous experience as an Executive Assistant, Social Media Manager, or similar role. Strong customer service and communication skills. Familiarity with Instagram and other social media platforms. Basic knowledge of video shooting, lighting, and setup. Ability to multitask, stay organized, and work in a fast-paced environment. Comfortable working closely with multiple teams (developer, designer, clients). Passion for nutrition, wellness, and digital content creation is a plus! FULL TIME POSITION, KUWAIT BASED (On-site). #J-18808-Ljbffr

Administrative assistant vacancy in Al-Kuwait Kuwait


We are looking for an experienced Administrative Assistant to join our team in Al-Kuwait. The successful candidate will have at least 2 years of experience working in an administrative role and should be comfortable working with a diverse range of people. We offer a competitive salary of 1700 and are ready to consider an immigrant for this position.

The primary responsibilities of the Administrative Assistant will include managing correspondence, scheduling meetings, preparing reports, maintaining records, and providing general administrative support to the team. Additionally, the successful candidate should have excellent organizational skills and be able to multi-task in a fast-paced environment.

The ideal candidate should have strong communication skills and be comfortable interacting with a variety of stakeholders both internally and externally. They should also possess excellent problem-solving abilities as well as the ability to prioritize tasks effectively. An understanding of basic accounting procedures is a plus but not essential for this role.

If you are interested in this opportunity please submit your CV along with a cover letter outlining your experience and qualifications for the position. We look forward to hearing from you!

This job has no reviews yet. You can be the first!

The most in-demand professions in Al-Kuwait:

3000+ $

53 seconds ago

Users also frequently search in these cities:

More professions from the category Top Management - Directors:

Subscribe to our telegram channel @layboard_in

#J-18808-Ljbffr