15 Executive Coordination jobs in Kuwait

Job Title:

Executive Assistant

Job Description The selected candidate will manage the office of the President & CEO and serve as the primary point of contact between the President & CEO and the company's group entities. The ideal candidate should possess a Bachelor's degree in Business Administration or a related field (an MBA is a plus) with over 7 years of experience in executive office management.

Company Industry

General Trading

Export

Import

Department / Functional Area

Administration

Keywords

Executive Assistant

Note:

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Complete a broad variety of administrative tasks that facilitate the CEO's ability to effectively lead the organization, including
**assisting with special projects**; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties.

**Responsibilities**:

- Provide sophisticated calendar management for the CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
- Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials;
and record meeting minutes on behalf of the Board Secretary. Adhere to compliance with applicable rules and
regulations set in bylaws regarding Board matters.
- Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports,
and presentations; collecting and preparing information for meetings with staff and outside parties; composing
and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense
and mileage reports.
- Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course
of action, referral, or response, exercising judgment to reflect the CEO’s style and organization policy.
- Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense of the issues taking place in the environment and keeping the CEO updated. Anticipate CEO’s needs in advance of meetings, conferences, etc.
- Maintain open communications with the team, including meeting regularly with their operations and technology coordinator and providing information and documents as needed.
- Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
- Provide "gatekeeper" and "gateway" roles, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team.
- Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO.
- Work with the Executive Team to coordinate the CEO’s outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships.
- Manage all aspects of the organization’s office services. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as the organization grows. Assist in the selection of
vendors and purchase equipment, services, and supplies necessary for the operation of the organization.
- Manage information systems operations including hardware, software, desktop support, internal telecommunications, and strategic systems development and planning.
- Provide leadership to all levels of the organization, including the team, to meet their current and future information needs.
- Prepare budget recommendations.
- Other projects/duties as assigned for the overall benefit of the organization.

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**Administrative Assistant-Executive Assistant (NATO)**:

- R0093362
- Camp Arifjan, Kuwait, Al Jahrah, Kuwait
- Full time
- Add to favorites Favorited View favorites

**Purpose**: To assist the Project Management Office (PMO) in the day-to-day operational aspects of project oversight. Provide operational and administrative assistance to the Project Manager and Deputy Project Manager while working closely with the functional areas to coordinate and resolve issues on behalf of the PMO. Assist in executing the goals and objectives set by the PMO.

**Essential Duties and Responsibilities**:
Provides executive level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings. This includes preparation of meeting agendas, read-ahead packets, final preparation and distribution of meeting minutes and action items.

Creates, reviews, and edits correspondence prior to submission for signatures or other disposition.

Maintains suspense log for actionable correspondence to ensure the PMO’s awareness of suspense requirements.

Set and manage the daily calendars and schedules of the PMO.

Coordinates activities related to company property (i.e., primary key custodian and primary office supply custodian/hand receipt holder).

Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

Collect, compile, and analyze data to assist the functional area directorates using Amentum OnPoint portal and other reporting tools.

Coordinate the travel and work of others at field locations to support contract deliverables.

Assists with maintaining contract compliance relating to the Performance Work Statement (PWS).

Works closely with department leaders to develop, coordinate, manage, and communicate activities for the company.

Assists Project Manager/ Deputy Project Manager with implementation and integration of project initiatives and goals.

Makes recommendations on policy and process improvements.

Performs other duties as assigned.

**Education**:

- High School diploma or equivalent required.

**Experience**:

- 2-5 years of secretarial or administrative work experience required.

**Specialized knowledge and skills**:

- Must have excellent knowledge of English grammar, spelling, and punctuation and basic math.
- Must have excellent organizational and planning skills, so that workflow is managed efficiently and accurately.
- Must have excellent interpersonal skills, with the ability to interact with all levels of employees and external high-ranking officials.
- Must be able to handle confidential company and employee information with complete discretion.
- Must be able to demonstrate ability to take initiative, multi-task, and work well under pressure.
- Must have excellent presentation skills.
- Capable of working without direct supervision.
- Must have a high level of understanding of office procedures.
- Must have excellent knowledge of administrative procedures and systems such as Word, Excel, Power Point, Microsoft Office, etc.
- Must have a good understanding of military and government contracting terminology.
- Communicate well with others, both verbally and in writing.

**W**ork Environment, Physical Demands and Mental Demands**:

- Ability to perform job duties efficiently and effectively.
- Must be able to work in extreme environmental conditions including dust and high temperatures.
- Must be able to endure long hours, exposure to weather and hazardous conditions.
- Must be able to lift up to 50 Lbs.

**Other Responsibilities**:
Safety - Amentum enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe work environment. As appropriate, each employee is responsible for completing all training requirements and fulfilling all self-aid/buddy aid responsibilities, participating in emergency response tasks and serving on safety committees and teams.

Quality - Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations. Accordingly, each employee must conform to the Amentum Quality Policy and carry out job activities in compliance with applicable Amentum Quality System documents and customer contracts. Each employee must read and understand his/her Quality Management and Customer Satisfaction responsibilities.

Procedure Compliance - Each employee must read, understand and implement the general and specific operational, safety, quality and environmental requirements of all plans, procedures and policies pertaining to his/her job.

**Disclaimer**:
This position description indicates the general nature and level of wo

Responsibilities include - Maintaining comprehensive and accurate records, managing the executive's calendar, including making appointments and prioritizing the most sensitive matters.
- Must be bilingual (English, Arabic)
- Only Female can apply
- Must have bachelor's degree
- Must be proficient in Excel and Word, Quick learner
- Must have a transferrable visa

**Job Types**: Full-time, Permanent

**Job Types**: Full-time, Permanent

Pay: KD300.000 - KD400.000 per month

Application Question(s):

- Are you currently in Kuwait?
- How old are you?

**Education**:

- Bachelor's (preferred)

**Language**:

- Arabic and English fluently (preferred)

About the Role:

We are looking for a highly organized and proactive Executive Assistant to support Nathalie Basma. The ideal candidate is detail-oriented, tech-savvy, and comfortable managing clients, coordinating social media content, and streamlining Nathalie’s workflow in a fast-paced environment. Fluent in Arabic and English is a must .

Key Responsibilities Client & Communication Management

1. Handle client inquiries via Instagram, WhatsApp, and email.
2. Send personalized offers and follow up on client requests.
3. Collect and organize client feedback to enhance services.
4. Maintain an updated database of client interactions and progress.

Social Media & Content Assistance

1. Assist in video taping sessions for social media content.
2. Set up the shooting environment, including lighting, camera angles, and sound.
3. Ensure high-quality footage is captured and coordinate with the designer for editing.

Project & Workflow Coordination

1. Work closely with the website developer to ensure seamless online operations.
2. Coordinate with the content designer to manage Nathalie’s workflow.
3. Help organize Nathalie’s busy schedule, ensuring meetings, shoots, and deadlines are met.

Qualifications & Skills

1. Previous experience as an Executive Assistant, Social Media Manager, or similar role.
2. Strong customer service and communication skills.
3. Familiarity with Instagram and other social media platforms.
4. Basic knowledge of video shooting, lighting, and setup.
5. Ability to multitask, stay organized, and work in a fast-paced environment.
6. Comfortable working closely with multiple teams (developer, designer, clients).
7. Passion for nutrition, wellness, and digital content creation is a plus!

FULL TIME POSITION, KUWAIT BASED (On-site). #J-18808-Ljbffr

About the Role:

We are looking for a highly organized and proactive Executive Assistant to support Nathalie Basma. The ideal candidate is detail-oriented, tech-savvy, and comfortable managing clients, coordinating social media content, and streamlining Nathalie’s workflow in a fast-paced environment.

Fluent in Arabic and English is a must . Key Responsibilities

Client & Communication Management

Handle client inquiries via Instagram, WhatsApp, and email. Send personalized offers and follow up on client requests. Collect and organize client feedback to enhance services. Maintain an updated database of client interactions and progress. Social Media & Content Assistance

Assist in video taping sessions for social media content. Set up the shooting environment, including lighting, camera angles, and sound. Ensure high-quality footage is captured and coordinate with the designer for editing. Project & Workflow Coordination

Work closely with the website developer to ensure seamless online operations. Coordinate with the content designer to manage Nathalie’s workflow. Help organize Nathalie’s busy schedule, ensuring meetings, shoots, and deadlines are met. Qualifications & Skills

Previous experience as an Executive Assistant, Social Media Manager, or similar role. Strong customer service and communication skills. Familiarity with Instagram and other social media platforms. Basic knowledge of video shooting, lighting, and setup. Ability to multitask, stay organized, and work in a fast-paced environment. Comfortable working closely with multiple teams (developer, designer, clients). Passion for nutrition, wellness, and digital content creation is a plus! FULL TIME POSITION, KUWAIT BASED (On-site). #J-18808-Ljbffr

Overview

At ITA International, we’re a tech-enabled professional services company. Headquartered in Newport News, Virginia, we leverage subject matter expertise, data analytics and technology to challenge boundaries and transform possibilities.

With a global presence and a passionate team of over 300 ITAers, we’re driven by mission success for our customers, “In The Arena.” Our expertise spans Operations, Training, Engineering, Nanotechnology, Statistics, Machine Learning and Software Engineering – enabling data and tech-enabled solutions that deliver real value.

Join our impactful journey at ITA International. As Theodore Roosevelt said, “The credit belongs to the man who is actually in the arena.” We’re here, standing beside our customers, ready to serve and succeed.

ITA is seeking an CSS Administrative Support Specialist to join the team in Kuwait.

*Please note this position is contingent upon position vacancy.*

Responsibilities

Work is to be accomplished for the United States Air Force Central Command at Shaw AFB, South Carolina. Direct support will be provided to the 9th Air Force Expeditionary Security Forces Squadron performing Base Security Operations and Support services at Al Dhafra AB, UAE; Ali Al Salem AB, Kuwait; Al Mubarak Air Base, Kuwait; Prince Sultan AB (PSAB), Kingdom of Saudi Arabia (KSA); Muwaffaq-Salti AB (MSAB), Jordan; Al Udeid AB, Qatar and in CONUS.

The Contractor shall:- Perform Commanders Support Staff functions, maintain duty status changes and prepare unit rosters including manpower reporting. Prepare commander’s staff meeting presentation.

- Maintain files of personnel records, office files, official travel orders, and personnel action requests.

- Forecast, review, and process evaluation reports and decorations. Conductadministrative support for in-processing and out-processing of all unit personnel. Attain access to all USAF personnel performance report/decoration tracking systems.

- Serve as the unit travel coordinator/liaison between the TMO and unit members. Perform other administrative functions as required.

Qualifications

Candidates must have:- Three (3) years of experience in preparing and processing administrative support actions relating to unit programs.

- Three (3) years of experience managing a commander’s support staff office.

- Proficiency in the use of Microsoft Office.

- A valid state and Government Driver’s License.

- Must possess a DoD approved SECRET security clearance to perform duties under this task order.

All employees must successfully pass all medical screening as required per CENTCOMdeployment standards.

Under the 9AF ESFS contract, all applicants are subject to an in-depth background check to ensure regulation compliance. Eligible applicants will not have any of the following:

• Pending criminal or civil charges (including divorce/child custody proceedings)


• Felony arrest record


• Alcohol related arrest in the last five years


• Any type of moral turpitude arrest record/history (including, but not limited to, prostitution, pandering, voyeurism, public indecency)


• Any type of involvement in hate crimes


• History of violence


• Involvement in any group or organization that espouses extralegalviolence as a legitimate means to achieve an end

Benefit and Compensation Transparency

ITA International proudly complies with all federal and state benefit and pay transparency laws. Employees of ITA can expect a robust benefit package, including:

• Medical, dental and vision plans


• Life Insurance


• Short Term Disability insurance (where applicable)


• Voluntary ancillary benefit options


• 401k retirement benefits with employer matching contributions

Application and Employment at ITA International

ITA International is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

In compliance with the ADA Amendments Act (ADAAA), ITA International would like to ensure that your application process goes as smoothly as possible. If you would like to preview the physical requirements for this position, or if you have a disability and would like to request an accommodation in order to apply for a currently open position with ITA, please contact us by phone at or email us at

#J-18808-Ljbffr

Join to apply for the CSS Administrative Support Specialist role at ITA International .

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Overview

At ITA International, we’re a tech-enabled professional services company headquartered in Newport News, Virginia. We leverage subject matter expertise, data analytics, and technology to challenge boundaries and transform possibilities.

With a global presence and a passionate team of over 300 ITAers, we’re driven by mission success for our customers, “In The Arena.” Our expertise spans Operations, Training, Engineering, Nanotechnology, Statistics, Machine Learning, and Software Engineering—enabling data and tech-enabled solutions that deliver real value.

Join our impactful journey at ITA International. As Theodore Roosevelt said, “The credit belongs to the man who is actually in the arena.” We’re here, standing beside our customers, ready to serve and succeed.

ITA is seeking a CSS Administrative Support Specialist to join the team in Kuwait.

*Please note this position is contingent upon vacancy.*

Responsibilities

The selected candidate will play a vital role in supporting the 9th Air Force, a key component of the United States Air Force Central Command (AFCENT), overseeing operations in the Middle East. This position provides subject matter expertise to the 9th Air Force Expeditionary Security Forces Squadron, helping ensure base security and critical support services in one of the most dynamic and strategically important regions in the world. The 9th Air Force also serves at locations such as Al Dhafra AB, UAE; Ali Al Salem AB, Kuwait; Al Mubarak Air Base, Kuwait; Prince Sultan AB (PSAB), KSA; Muwaffaq-Salti AB (MSAB), Jordan; Al Udeid AB, Qatar, and in CONUS.

The Contractor Shall

• Perform Commanders Support Staff functions, maintain duty status changes, and prepare unit rosters including manpower reporting. Prepare commander’s staff meeting presentations.
• Maintain files of personnel records, office files, official travel orders, and personnel action requests.
• Forecast, review, and process evaluation reports and decorations. Conduct administrative support for in-processing and out-processing of all unit personnel. Attain access to all USAF personnel performance report/decoration tracking systems.
• Serve as the unit travel coordinator/liaison between the TMO and unit members. Perform other administrative functions as required.

Qualifications

Candidates must have:

• Three (3) years of experience in preparing and processing administrative support actions related to unit programs.
• Three (3) years managing a commander’s support staff office.
• Proficiency in Microsoft Office.
• A valid state and Government Driver’s License.
• Must possess a DoD approved SECRET security clearance.

All employees must successfully pass all medical screening as required by CENTCOM deployment standards.

Applicants are subject to an in-depth background check to ensure regulation compliance. Eligible applicants must not have pending criminal or civil charges, felony arrest record, recent alcohol-related arrests, involvement in hate crimes, history of violence, or involvement in groups advocating extralegal violence.

Benefits and Compensation

ITA International offers a robust benefits package, including:

• Medical, dental, and vision plans
• Life Insurance
• Short Term Disability insurance
• Voluntary ancillary benefits
• 401(k) with employer matching

Application and Employment

ITA International is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, or other protected characteristics. For accommodations during the application process, contact us at or

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Defense and Space Manufacturing

#J-18808-Ljbffr

Overview

At ITA International, we’re a tech-enabled professional services company. Headquartered in Newport News, Virginia, we leverage subject matter expertise, data analytics and technology to challenge boundaries and transform possibilities.

With a global presence and a passionate team of over 300 ITAers, we’re driven by mission success for our customers, “In The Arena.” Our expertise spans Operations, Training, Engineering, Nanotechnology, Statistics, Machine Learning and Software Engineering – enabling data and tech-enabled solutions that deliver real value.

Join our impactful journey at ITA International. As Theodore Roosevelt said, “The credit belongs to the man who is actually in the arena.” We’re here, standing beside our customers, ready to serve and succeed.

ITA is seeking an CSS Administrative Support Specialist to join the team in Kuwait.

*Please note this position is contingent upon position vacancy.*

Responsibilities Work is to be accomplished for the United States Air Force Central Command at Shaw AFB, South Carolina. Direct support will be provided to the 9th Air Force Expeditionary Security Forces Squadron performing Base Security Operations and Support services at Al Dhafra AB, UAE; Ali Al Salem AB, Kuwait; Al Mubarak Air Base, Kuwait; Prince Sultan AB (PSAB), Kingdom of Saudi Arabia (KSA); Muwaffaq-Salti AB (MSAB), Jordan; Al Udeid AB, Qatar and in CONUS.

The Contractor shall:- Perform Commanders Support Staff functions, maintain duty status changes and prepare unit rosters including manpower reporting. Prepare commander’s staff meeting presentation.

- Maintain files of personnel records, office files, official travel orders, and personnel action requests.

- Forecast, review, and process evaluation reports and decorations. Conductadministrative support for in-processing and out-processing of all unit personnel. Attain access to all USAF personnel performance report/decoration tracking systems.

- Serve as the unit travel coordinator/liaison between the TMO and unit members. Perform other administrative functions as required.

Qualifications Candidates must have:- Three (3) years of experience in preparing and processing administrative support actions relating to unit programs.

- Three (3) years of experience managing a commander’s support staff office.

- Proficiency in the use of Microsoft Office.

- A valid state and Government Driver’s License.

- Must possess a DoD approved

SECRET

security clearance to perform duties under this task order.

All employees must successfully pass all medical screening as required per

CENTCOM deployment standards.

Under the 9AF ESFS contract, all applicants are subject to an in-depth background check to ensure regulation compliance. Eligible applicants will not have any of the following:

Pending criminal or civil charges (including divorce/child custody proceedings)

Felony arrest record

Alcohol related arrest in the last five years

Any type of moral turpitude arrest record/history (including, but not limited to, prostitution, pandering, voyeurism, public indecency)

Any type of involvement in hate crimes

History of violence

Involvement in any group or organization that espouses extralegalviolence as a legitimate means to achieve an end

Benefit and Compensation Transparency ITA International proudly complies with all federal and state benefit and pay transparency laws. Employees of ITA can expect a robust benefit package, including:

Medical, dental and vision plans

Life Insurance

Short Term Disability insurance (where applicable)

Voluntary ancillary benefit options

401k retirement benefits with employer matching contributions

Application and Employment at ITA International ITA International is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

In compliance with the ADA Amendments Act (ADAAA), ITA International would like to ensure that your application process goes as smoothly as possible. If you would like to preview the physical requirements for this position, or if you have a disability and would like to request an accommodation in order to apply for a currently open position with ITA, please contact us by phone at or email us at

#J-18808-Ljbffr