46 Executive Coordination jobs in Kuwait

Job Title: Strategy Transformation Management Office Lead

Job Code: TMO-001

Grade: S1

Level: N‑1

Reporting to: Chief Executive Officer

• 90%+ of strategic lever KPIs met or exceeded.
• Transformation projects delivered on time and on budget.
• A culture of accountability and operational excellence felt by every caregiver.

• Own the roadmap – implement transformation levers, achieve targets and milestones, then keep them moving.
• Lead the Transformation Office – set objectives, budgets, and controls; coach a high‑performing team.
• Cascade the strategy – turn hospital‑wide goals into clear departmental playbooks that people understand and own.
• Drive change – design communication and engagement plans that turn resistance into enthusiasm.
• Track and report – surface insights to the CEO and Board, celebrate wins, and course‑correct fast.
• Champion excellence – align with business‑development partners, optimize processes, and share knowledge.

• Strategic KPIs adherence
• Budget adherence
• Completion rate of the transformation roadmap
• Department engagement scores
• Change and communication plans executed
• Opportunities unlocked through partnerships

• 15+ years of experience, including at least 8 in transformation or strategy leadership.
• Master’s or MBA in Business, Healthcare, Engineering, or a related field.
• A track record of delivering large‑scale change in complex settings (healthcare a plus).
• Project management certification and fluency with performance dashboards.
• Skill at coaching executives, clinicians, and cross‑functional teams.
• Familiarity with Kuwait’s healthcare ecosystem (a plus).

• Strategic thinking & alignment
• Transformation excellence & change management
• Performance KPI management
• Stakeholder & relationship mastery
• Team development & culture building
• Future‑outlook & innovation mindset

This role is responsible for ensuring effective office communication, handling inquiries, and performing a variety of administrative tasks to support the smooth operation of the office.

• Serve as a key point of contact between executives and internal/external stakeholders, ensuring professional, timely, and accurate communication.
• Deliver seamless support to executive leadership by managing schedules, appointments, communications, venue reservations, and travel arrangements.
• Manage sensitive information with discretion, maintaining a high level of trust and integrity in all interactions and documentation.
• Organize and maintain files, reports, and records, both digitally and physically, ensuring they are current, secure, and easily accessible.
• Handle mail distribution and ensure timely delivery/collection of incoming and outgoing mail. Track, record, and maintain the document control for day-to-day outgoing mail. Prioritize incoming requests and follow up as needed.
• Manage office supplies, ensuring inventory levels and timely reordering to prevent shortages. Handle petty cash, emergency funds, and other small financial transactions, ensuring accurate records and timely reconciliations.
• Coordinate with external vendors/facilities management for office repairs/ maintenance. Facilitate office equipment setup and ensure all tools are fully functional, while managing requisitions for consumables to support daily operations.

• Bachelor’s Degree in any stream
• At least 3-5 years of experience in a similar position, personal assistant or customer service role is preferred.
• Strong communication and interpersonal skills, ability to handle multiple tasks and prioritize effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with office equipment (multi-line phones, printers, scanners).

Position Overview

We are seeking a dynamic and highly organized Executive Assistant to support the Managing Director (MD) and Chief Executive Officer (CEO). This role requires excellent presentation, English communication, and time-management skills , along with the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be polished, discreet, and proficient in MS Office and design tools such as Photoshop, ensuring smooth coordination of executive, client-facing, and project-related activities.

• Executive & Administrative Support: Manage daily agenda, schedules, and priorities for MD and CEO. Ensure timely preparation of reports, presentations, and documentation. Handle confidential and sensitive information with utmost discretion.
• Client & Guest Relations: Meet and greet important customers, business partners, and VIP visitors. Represent the company professionally with excellent interpersonal skills and presentation. Assist with organizing corporate/social events and media-related coordination.
• Project Coordination: Maintain accurate project documentation (contracts, correspondence, and meeting minutes). Prepare project-related correspondence, subcontract agreements, and work orders for signature. Coordinate with departments to ensure timely project support.
• Travel & Logistics: Arrange travel, visas, accommodation, and itineraries for management and staff. Ensure smooth execution of official trips with cost and time efficiency.
• Presentation & Creative Support: Prepare professional reports, charts, and presentations in Excel and PowerPoint. Support with design requirements (social media creatives, internal documents, event materials) using Photoshop/graphic tools.

• Bachelor’s degree in Business Administration, Communications, or related field.
• 3–5 years of experience as an Executive Assistant, Office Manager, or similar role.
• Excellent presentation and interpersonal skills; ability to interact confidently with senior stakeholders.
• Strong time management and organizational skills; ability to multitask effectively.
• Proficiency in MS Office Suite (Excel, PowerPoint, Word) and Photoshop (or similar design tools).
• High level of discretion, confidentiality, and professionalism.
• Fluent in English

Executive Assistant (Local Contract)

Job Summary

As one of our Executive Assistants, you will play a pivotal role in supporting the senior management team with a wide range of administrative, organisational, and strategic tasks. Ideally, you will have experience working in a British school environment, allowing you to bring an understanding of the unique requirements and culture associated with the British education system.

• Providing comprehensive administrative support to the senior management team, including diary management, correspondence, and scheduling meetings
• Organizing and preparing agendas for leadership meetings, taking minutes, and following up on actions
• Acting as the first point of contact for internal and external stakeholders on behalf of the senior leadership team
• Managing confidential information with discretion, ensuring compliance with school policies and regulations
• Supporting the senior leadership team with strategic planning, including handling special projects and initiatives
• Coordinating travel arrangements and itineraries for the senior leadership team
• Assisting with school communications, including liaising with parents, staff, and external partners
• Drafting reports, presentations, and correspondence as required
• Maintaining efficient electronic and paper-based filing systems

• Previous experience as an Executive Assistant, ideally within a British school or education setting
• Strong understanding of the British education system and its administrative processes
• Exceptional organizational and multitasking skills, with the ability to work efficiently under pressure
• Excellent written and verbal communication skills, with a professional and approachable demeanor
• High level of proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with school management systems
• Ability to handle sensitive and confidential information with discretion
• A proactive, problem-solving mindset, with a flexible and adaptable approach to tasks
• Strong interpersonal skills, with the ability to build positive relationships with staff, parents, and external stakeholders

Overview

Eportal is actively recruiting for the role of Executive Assistant. In this role, you will provide high-level administrative support to the CEO and other Chiefs (COO, CHRO, CFO). Reporting directly to the CEO, the Executive Assistant will provide executive support in a one-on-one working relationship. The Executive Assistant will serve as a liaison to the board of directors and senior management teams; organize and coordinates executive outreach and external relations efforts, support the bidding team and oversees special projects.

• Executive & Administrative Support – Provide professional support to executives and stakeholders, including handling correspondence, documentation, and special projects.
• Confidentiality & Discretion – Manage sensitive information and decisions with a high level of confidentiality and professionalism.
• Communication & Coordination – Screen calls, draft communications, prepare reports/presentations, and liaise effectively with internal and external parties.
• Calendar & Meeting Management – Organize complex schedules, agendas, and board/management meetings, ensuring smooth coordination and issue resolution.
• Project & Bid Support – Assist in preparing bids, managing submissions, and supporting organizational initiatives as required.

• Bachelor’s degree or Diploma in Business Administration or related field.
• Fluent English (written and spoken) required. Arabic (written and spoken) required.
• MS Office Suite: Particularly Advanced Excel, for managing, analysing, and visualizing data.
• A minimum of 1-2 years of experience.
• 1-2 years of experience in a similar role, preferably in the Telecommunication, Technology or ICT industry.

Primary Location: Kuwait-stc Head Office

Job: Assistant

Organization: 80 CEO Office

Schedule: Regular

Shift: Standard

Job Type: Full-time

Job Level: Day Job

Job Posting: Sep 11, 2025, 4:12:32 AM