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Administrative assistant vacancy in Al-Kuwait Kuwait


We are looking for an experienced Administrative Assistant to join our team in Al-Kuwait. The successful candidate will have at least 2 years of experience working in an administrative role and should be comfortable working with a diverse range of people. We offer a competitive salary of 1700 and are ready to consider an immigrant for this position.

The primary responsibilities of the Administrative Assistant will include managing correspondence, scheduling meetings, preparing reports, maintaining records, and providing general administrative support to the team. Additionally, the successful candidate should have excellent organizational skills and be able to multi-task in a fast-paced environment.

The ideal candidate should have strong communication skills and be comfortable interacting with a variety of stakeholders both internally and externally. They should also possess excellent problem-solving abilities as well as the ability to prioritize tasks effectively. An understanding of basic accounting procedures is a plus but not essential for this role.

If you are interested in this opportunity please submit your CV along with a cover letter outlining your experience and qualifications for the position. We look forward to hearing from you!

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Administrative Assistant job in Al-Kuwait, Kuwait

We at Al-Kuwait are seeking a motivated and reliable Administrative Assistant to join our team. This position offers an excellent opportunity to work in a fast-paced, dynamic environment with a competitive salary of 1600 KD per month.

The Administrative Assistant will provide clerical and administrative support to the team. Key responsibilities include:

1. Preparing documents, organizing meetings, and responding to emails and telephone inquiries.
2. Assisting with event planning and coordination.
3. Maintaining electronic filing systems.
4. Ensuring all paperwork is accurate and up-to-date.
5. Developing relationships with external partners.
6. Performing other ad hoc duties as needed.

At Al-Kuwait, we prioritize our employees' wellbeing, offering a friendly work environment and opportunities for career growth. Our benefits include:

• Health care package including private medical insurance.
• Generous holiday allowance.
• Pension plan contributions.
• Professional development opportunities.

Candidates must meet the following qualifications:

• At least 2 years of experience in an administrative role.
• Fluency in spoken English and Arabic.
• Proficiency in Microsoft Office applications, including Word and Excel.
• Excellent organizational skills with high attention to detail.
• Ability to prioritize tasks and make confident decisions.

This job posting appears to be active and does not contain any expired indicators.

American International University - Kuwait City

Classification: Institutional Support

Reports to: Various

Job Purpose: Under direct supervision, the Administrative Assistant serves as a key member of the assigned department performing a wide range of administrative and clerical duties related to communication, office management, human resources, general administration, and special projects. The assistant has direct responsibility for helping manage the assigned office and assisting with the day-to-day projects and processes for the office

Duties:

• Serve as the principal source of information and contact for University and department; act as a liaison to faculty, staff, students, and other institutional offices
• Maintain office space, fostering a sense of community and a welcoming environment
• Organize and implement administrative systems and procedures to promote structure and increased efficiency within the department; assist in the development and updating of department policy and procedures guides and manuals
• Provide phone and in-person reception, referring visitors and calls, providing general information about the department, and ensuring the smooth day-to-day flow of communication
• Draft, edit, write and send department-wide communications on behalf of supervisor; prepare reports and presentations
• Maintain inventory, billing, and orders for department office supplies, phones, copy machines, copy codes, and computers, in close collaboration with the administrative team
• Open, sort, and route mail to the appropriate personnel
• Accurately maintain and update room reservation requests as assigned
• Manage department calendars and scheduling
• Record, compile, and transcribe minutes of meetings, as requested
• Make copies, collate, and assemble materials as needed
• Assist in organizing staff meetings and other staff events, coordinate catering, and reservations assist with travel arrangements as requested
• Prepare reimbursements for submission to Finance
• Maintain files and record-keeping
• Play a key role in orienting new employees to the department. Coordinate ID, email, and PIN set up. Serve as point of contact for a new office set up, computer, software, and supplies ordering, key distribution, swipe card access, and/or visitor passes as needed; organize and implement administrative tracking systems and procedures to perform necessary duties
• Assist with the administrative aspects of departing employees, including coordination of the closedown of space in preparation for transition
• Assist in the hiring, training, and supervision of work-study students as needed
• Provide support for special projects and assume responsibility for the development, administration, and promotion of these, as needed by the department
• Record and maintain human-resource-related transactions and documents as required
• Other duties as assigned
  
  

• Must possess skills to be able to explain and demonstrate the essential functions of the position
• Ability to communicate ideas and information clearly and effectively at all levels within the University in English; must possess effective presentation skills
• Demonstrated skills, knowledge, and experience working with clerical administration
• Must be able to work in a fast-paced, professional working environment, working under pressure and maintaining composure; must be task oriented, a self-starter, and capable working independently
• Demonstrated ability to maintain confidentiality and effectively handle highly sensitive information with sound judgment, tact, and discretion
• Possess strong attention to detail and accuracy
• Ability to organize and prioritize work assignments and meet deadlines
• Demonstrated proficiency in the use of standard software applications
• Demonstrated ability to work effectively with a diverse group of professionals and constituents
• Ability to work evening and weekends as required
  
  

• Bachelor's degree preferred
• Minimum of three years' experience in a clerical administrative role
• Bilingual: English and Arabic preferred
• Demonstrated experiences using computer skills; proficient in Microsoft Word, Excel
• Demonstrated adequate typing speed in English
• Demonstrated experience with various styles of formatting for documents ranging from letters to reports

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The Job Purpose of a Business Administrator will be to provide administrative support to Management along with other secretarial duties.

• Typing of all correspondence i.e. letters, memos, schedules, agendas, etc.
• Handling independent business correspondence for the division (incoming and outgoing)
• Directing incoming telephone calls to the appropriate recipient
• Manage, organize and update relevant data, maintain a proper filing system
• Organizing all business operations related events i.e. training, team meeting etc.
• Organizing travel and hotel reservations for business trips from and visitors to, the division as well as visa processing
• Responsible for preparing employees change of status forms and recruitment requests (new appointments, terminations, resignation)
• Coordinating with personnel office especially in residence related matters
• Coordination of tasks, projects and staff across various locations in Kuwait (warehouses, offices, suppliers, business partners and other facilities)
• Responsible for division's stationery requirements
• Responsible for the division’s time sheet, tracking and resolving of various matters etc.

• Excellent communication skills in English are a must
• Solid knowledge of wider Kuwait
• At least 1 to 2 years work experience in a similar administrative role
• Planningand organizational skills
• Good computer knowledge and skills (Outlook – Microsoft Word – Excel – PowerPoint – Internet)
• Must be self-motivating, driven, initiative and able to work independently and against tight deadlines
• Must be able to multitask, handle demanding customers (internal and external), liaise with different individuals across different departments and functions, and be able to work systematically, accurately and with strong time management skills

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American International University - Kuwait City

Classification: Institutional Support

Reports to: Various

Job Purpose: Under direct supervision, the Administrative Assistant serves as a key member of the assigned department performing a wide range of administrative and clerical duties related to communication, office management, human resources, general administration, and special projects. The assistant has direct responsibility for helping manage the assigned office and assisting with the day-to-day projects and processes for the office

Duties:

• Serve as the principal source of information and contact for University and department; act as a liaison to faculty, staff, students, and other institutional offices
• Maintain office space, fostering a sense of community and a welcoming environment
• Organize and implement administrative systems and procedures to promote structure and increased efficiency within the department; assist in the development and updating of department policy and procedures guides and manuals
• Provide phone and in-person reception, referring visitors and calls, providing general information about the department, and ensuring the smooth day-to-day flow of communication
• Draft, edit, write and send department-wide communications on behalf of supervisor; prepare reports and presentations
• Maintain inventory, billing, and orders for department office supplies, phones, copy machines, copy codes, and computers, in close collaboration with the administrative team
• Open, sort, and route mail to the appropriate personnel
• Accurately maintain and update room reservation requests as assigned
• Manage department calendars and scheduling
• Record, compile, and transcribe minutes of meetings, as requested
• Make copies, collate, and assemble materials as needed
• Assist in organizing staff meetings and other staff events, coordinate catering, and reservations assist with travel arrangements as requested
• Prepare reimbursements for submission to Finance
• Maintain files and record-keeping
• Play a key role in orienting new employees to the department. Coordinate ID, email, and PIN set up. Serve as point of contact for a new office set up, computer, software, and supplies ordering, key distribution, swipe card access, and/or visitor passes as needed; organize and implement administrative tracking systems and procedures to perform necessary duties
• Assist with the administrative aspects of departing employees, including coordination of the closedown of space in preparation for transition
• Assist in the hiring, training, and supervision of work-study students as needed
• Provide support for special projects and assume responsibility for the development, administration, and promotion of these, as needed by the department
• Record and maintain human-resource-related transactions and documents as required
• Other duties as assigned
  
  

• Must possess skills to be able to explain and demonstrate the essential functions of the position
• Ability to communicate ideas and information clearly and effectively at all levels within the University in English; must possess effective presentation skills
• Demonstrated skills, knowledge, and experience working with clerical administration
• Must be able to work in a fast-paced, professional working environment, working under pressure and maintaining composure; must be task oriented, a self-starter, and capable working independently
• Demonstrated ability to maintain confidentiality and effectively handle highly sensitive information with sound judgment, tact, and discretion
• Possess strong attention to detail and accuracy
• Ability to organize and prioritize work assignments and meet deadlines
• Demonstrated proficiency in the use of standard software applications
• Demonstrated ability to work effectively with a diverse group of professionals and constituents
• Ability to work evening and weekends as required
  
  

• Bachelor's degree preferred
• Minimum of three years' experience in a clerical administrative role
• Bilingual: English and Arabic preferred
• Demonstrated experiences using computer skills; proficient in Microsoft Word, Excel
• Demonstrated adequate typing speed in English
• Demonstrated experience with various styles of formatting for documents ranging from letters to reports

• Seniority level Not Applicable

• Employment type Full-time

• Job function Administrative
• Industries Higher Education

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