18 Contract Administration jobs in Kuwait

Field: HR and Administration Services Contract Type: Full Time - Permanent Location: Closing Date: 31-Jul-2025 The Company

Ooredoo is an organisation on the move. Thanks to our dedicated employees, we continue to move closer towards our vision to be among the top 20 telecommunications companies in the world . We are a dynamic global telecommunications player operating in 17 countries across the Middle East, North Africa (MENA) and Asia. We cover a population of more than half a billion people and serve more than 68 million customers. In Kuwait, we employ approximately 1,000 talented people, all of whom are driving Ooredoo to be the number one choice for world-class communications services in Kuwait. In the face of intensifying competition, increasingly sophisticated technology and rising customer expectations, nothing is more important to our success than our team – and it's a team that you can be part of. Ooredoo's future is bright, and you can be part of our ongoing success. The Role

Assist the Manager of Administration Services coordination and fulfil all Day to Day works and job assignments related to Admin domain to ensure that all employees are working properly and within the work map and doing their job objectives. Key Responsibilties

Supervise and liaise with the Human Resources department when a new expatriate employee is hired to start the process of applying for new Work Visas / Residency or transferring existing residency. Supervise and assist the Executive, Passports and Immigration with the completed forms and paperwork needed for obtaining approvals from the various Ministries. Following up and assist in receiving service requests from staff on all type of services provided by Administration. Dealing with all departments and provide them with the required administrative assistance. Arrange and keep up with changes in governmental law articles & regulations that would go in Favour or disfavor of the company. Supervise and follow up in the residency renewal process. Inform the Head of Administration of any delay or difficult circumstances in residency/visa processing who will then take necessary action. Supervise and follow up the forward Visitor Visas to the department who has requested it in advance to the visitor arriving. Arranging and keeping up with changes in regulations for expatriate employees via information from the Messenger, as reported in the press, or via Ministry websites and keep all concerned individuals informed. Supervise and follow up collecting data and prepare forms for social security to confirm the number of Kuwaiti staff registered with the company, under direction of HR for the purpose of obtaining clearance certificate for submission to the Ministry of Labour Supervise the issuance of Ooredoo ID cards for employees as needed. Produce general correspondence and give report for the Administration head in weekly bases. Supervise and liaise with messengers and supervising them on a daily basis. Perform routine clerical duties including but not limited to, word processing, data entry, filing, faxing and copying. Keeping and following all Admin files updated to avoid any mistake or delay. Supervise and follow up review courier invoices and prepare a list of couriers for department secretaries who will classify them as either business or personal use and then arrange to collect outstanding monies for personal use couriers to then forward to Finance. Supervise and follow up the process after receiving authorization to issue business card to the staff and coordinating with the printing Co. Supervise and follow up to liaise with Technology department to obtain contact details of land lords to be able to arranging contracts for installation of Company sites. Assist in contacting land owners to obtain identification, documentation and information. Supervise and follow up the issuance of rental contracts in accordance with the Technology department. Ensure appropriate signatures are obtained and concerned individuals are informed in relation to signing of contracts. Supervise the input contract details in the system and follow up on contract renewals and/or terminations. Supervise retail stores rental contracts and all licenses. Supervise and follow up to make sure that all employees are insured under Ooredoo Kuwait group life insurance and group medical insurance according to their respective grades. Ensure that all Ex-employees are deleted from respective insurance policies. Ensure the renewals are executed on time and the premium payments are made according to the policy terms and conditions. Ensure that all reimbursement and compensations money are paid to the respective employees on time. Proactively take responsibility for self-improvement by staying well-informed of developments, knowledge and innovations in relevant to field of expertise. Other duties as directed by head of administration or other superiors. Knowledge and innovation in relevant field of expertise. Handling all Ooredoo HO contracts and licenses Handling petty cash for urgent Admin work. Qualifications

Bachelor’s degree in Human Resources or equivalent and relevant work experience. Job specific technical Skills

At least 3-4 years of experience in Human Resources and Administration Services. Good working knowledge of Microsoft Office Fluency in written and verbal English and Arabic Typing skills in English and Arabic MS Office Note: you will be required to attach the following: #J-18808-Ljbffr

Faculty - College of Business Administration

About the Organization

The American University of the Middle East (AUM) is a private university established in 2005 in Kuwait. AUM’s mission is to provide an interactive learning environment that facilitates the development of leaders who are committed to their culture, global ethical values, and professionalism.

Within the last ten years, AUM became a landmark in the private higher education sector in Kuwait and the region through its curricula, its integrated and green campus, and a culture which embraces diversity and innovation. AUM is ranked #1 University in Kuwait as per the 2025 World University Rankings by QS and THE, making it to #611-620 in QS World and to the Top 500 in THE World. AUM is also ranked #1 in Kuwait in the Arab region rankings by QS and THE.

The College of Business Administration (CBA) at AUM offers an innovative business education through a learner-centered approach that enables students to excel in a dynamic local and global business environment. CBA is fully accredited by AACSB International, the Association to Advance Collegiate Schools of Business.

The College of Business Administration (CBA) at AUM is currently recruiting full-time faculty members with Master’s or PhD in the following majors:

• Accounting
• Finance
• Management Information Systems (MIS)
• Marketing
• Human Resource Management

Job Requirements

• A Master’s or PhD from an internationally accredited university.
• Have a solid commitment to teaching excellence and student advising at the undergraduate level.
• Prepare teaching materials, maintain and improve competence in subjects being taught.
• Ability to work in a diverse, interdisciplinary, and fast-paced environment is essential.
• Have demonstrable skills in oral and written English.
• Industry experience is a plus for this position.

Seniority Level

Not Applicable

Employment Type

Full-time

Job Function

Education

Industries

Higher Education

#J-18808-Ljbffr

About the Organization

The American University of the Middle East (AUM) is a private university established in 2005 in Kuwait. AUM’s mission is to provide an interactive learning environment that facilitates the development of leaders who are committed to their culture, global ethical values, and professionalism.

Within the last ten years, AUM became a landmark in the private higher education sector in Kuwait and the region through its curricula, its integrated and green campus, and a culture which embraces diversity and innovation. AUM is ranked #1 University in Kuwait as per the 2025 World University Rankings by QS and THE, making it to #611-620 in QS World and to the Top 500 in THE World. AUM is also ranked #1 in Kuwait in the Arab region rankings by QS and THE.

The College of Business Administration (CBA) at AUM offers an innovative business education through a learner-centered approach that enables students to excel in a dynamic local and global business environment. CBA is fully accredited by AACSB International, the Association to Advance Collegiate Schools of Business.

Position Available

The College of Business Administration (CBA) at AUM is currently recruiting full-time faculty members with a Master’s or PhD in the following majors:

• Accounting
• Finance
• Management Information Systems (MIS)
• Marketing
• Human Resource Management

Job Requirements

• A Master’s or PhD from an internationally accredited university.
• Solid commitment to teaching excellence and student advising at the undergraduate level.
• Prepare teaching materials and maintain competence in subjects being taught.
• Ability to work in a diverse, interdisciplinary, and fast-paced environment is essential.
• Demonstrable skills in oral and written English.
• Industry experience is a plus for this position.

#J-18808-Ljbffr

# Administration Manager - HR Department (Kuwaiti and Non- Kuwaiti preferred) Admin Staff Team - Jahrah, Kuwait Administration Manager - HR Department (Kuwaiti preferred) American International University -

Reports to: Director HR & Admin Job Role

This position oversees and manages all transactions related to government relations, visas, residencies, PUC approvals, and apartments, transportation, and other logistics for staff members of AIU Kuwait. You will work closely with the HR Team in ensuring efficient employee relations and administration. Key Responsibilities:

Manage and coordinate transactions with government agencies and ministries. Process and maintain company licenses, permits, and Authorized Signatories. Permits include (Fire, Trade & Industry, Municipality, Labor, Traffic department, Information, Justice, Defense, Customs) Process and maintain visas for overseas hire and staff residencies, PUC permits, social security registration and cancellation, and insurance. Coordinate university apartments and arrange transportation for AIU faculty staff members. Work closely with the HR team on relocation arrangements for overseas hires. Coordinate with the maintenance team to ensure efficient management of company apartments. Manage mailbox, telecom, and company lines. Ensure timely renewals of all company vehicle papers and insurances. Ensure accurate maintenance of all admin records and files. Create and maintain the admin database and filing system. Keep accurate and timely records of confidential and sensitive documents and reports. Manage admin related contracts with third parties. Perform other responsibilities and tasks as required.

Qualifications:

1. Diploma 2. 5-7 years of experience in a similar role 3. Strong communication skills in Arabic & English (written and spoken). 4. Accountability, Ownership, and ability to get things done. 5. Oracle HRMS with particular emphasis on employee records and Payroll process administration 6. Strong knowledge of Kuwait labor law, PUC, visas, and residencies regulations & procedures. About American InternationalUniversity:

AIU is a new institution of higher education in Kuwait with the first student cohort admitted in fall 2019. It is a private, co-educational institution offering undergraduate degrees based on the American model of higher education. Through its educational programs, the College serves the intellectual, cultural, and personal growth of all members of its community. AIU’s offers degree programs in Engineering, Architecture, and Design, and Business Administration where the language of instruction is English.

For more information about AIUvisit: Location Jahrah, Kuwait --- Minimum Experience Manager/Supervisor --- #J-18808-Ljbffr

About the Organization The American University of the Middle East (AUM) is a private university established in 2005 in Kuwait. AUM’s mission is to provide an interactive learning environment that facilitates the development of leaders who are committed to their culture, global ethical values, and professionalism. Within the last ten years, AUM became a landmark in the private higher education sector in Kuwait and the region through its curricula, its integrated and green campus, and a culture which embraces diversity and innovation. AUM is ranked #1 University in Kuwait as per the 2025 World University Rankings by QS and THE, making it to #611-620 in QS World and to the Top 500 in THE World. AUM is also ranked #1 in Kuwait in the Arab region rankings by QS and THE. The College of Business Administration (CBA) at AUM offers an innovative business education through a learner-centered approach that enables students to excel in a dynamic local and global business environment. CBA is fully accredited by AACSB International, the Association to Advance Collegiate Schools of Business. Position Available The College of Business Administration (CBA) at AUM is currently recruiting full-time faculty members with a Master’s or PhD in the following majors: Accounting Finance Management Information Systems (MIS) Marketing Human Resource Management Job Requirements A Master’s or PhD from an internationally accredited university. Solid commitment to teaching excellence and student advising at the undergraduate level. Prepare teaching materials and maintain competence in subjects being taught. Ability to work in a diverse, interdisciplinary, and fast-paced environment is essential. Demonstrable skills in oral and written English. Industry experience is a plus for this position.

#J-18808-Ljbffr

Faculty - College of Business Administration

About the Organization The American University of the Middle East (AUM) is a private university established in 2005 in Kuwait. AUM’s mission is to provide an interactive learning environment that facilitates the development of leaders who are committed to their culture, global ethical values, and professionalism. Within the last ten years, AUM became a landmark in the private higher education sector in Kuwait and the region through its curricula, its integrated and green campus, and a culture which embraces diversity and innovation. AUM is ranked #1 University in Kuwait as per the 2025 World University Rankings by QS and THE, making it to #611-620 in QS World and to the Top 500 in THE World. AUM is also ranked #1 in Kuwait in the Arab region rankings by QS and THE. The College of Business Administration (CBA) at AUM offers an innovative business education through a learner-centered approach that enables students to excel in a dynamic local and global business environment. CBA is fully accredited by AACSB International, the Association to Advance Collegiate Schools of Business. The College of Business Administration (CBA) at AUM is currently recruiting full-time faculty members with Master’s or PhD in the following majors: Accounting Finance Management Information Systems (MIS) Marketing Human Resource Management Job Requirements A Master’s or PhD from an internationally accredited university. Have a solid commitment to teaching excellence and student advising at the undergraduate level. Prepare teaching materials, maintain and improve competence in subjects being taught. Ability to work in a diverse, interdisciplinary, and fast-paced environment is essential. Have demonstrable skills in oral and written English. Industry experience is a plus for this position. Seniority Level

Not Applicable Employment Type

Full-time Job Function

Education Industries

Higher Education

#J-18808-Ljbffr

Administration & Finance Officer Required in Fahaheel

Featured

• 2 years ago

Administration & Finance Officer Required in Fahaheel. We are looking for an Administration & Finance Officer with the following qualifications:

Qualification: BCom/BBA (Finance)
Experience: 2-5 years
Duty Timing: 8 am to 4:30 pm
Salary: KD 300/-
Should be smart and have good knowledge of Word and Excel.
Kindly send your CV to (emailprotected) or contact us.

#J-18808-Ljbffr

Administration & Finance Officer Required in Fahaheel

Featured 2 years ago Administration & Finance Officer Required in Fahaheel. We are looking for an Administration & Finance Officer with the following qualifications: Qualification: BCom/BBA (Finance) Experience: 2-5 years Duty Timing: 8 am to 4:30 pm Salary: KD 300/- Should be smart and have good knowledge of Word and Excel. Kindly send your CV to (emailprotected) or contact us.

#J-18808-Ljbffr

Vice President for Administration

Position Requires Relocation to Kuwait - Relocation Assistance Provided

The position accepts unaccompanied candidates only.

American International University - Kuwait City

Classification:

Executive Reports to: President

Job Purpose

The Vice President for Administration serves as a senior executive overseeing the University’s administrative operations, systems, and processes. This includes facilities management, maintenance, security, IT, retail operations, procurement, risk management, and general support services. Reporting to the President and working closely with other senior leaders, this role is responsible for the effective management, strategic planning, and operational execution of all administrative functions that support the University's mission and growth.

Key Responsibilities

Serve as a member of the President's executive team, contributing to strategic planning, policy development, and institutional decision-making.

Provide leadership and oversight for key administrative functions, ensuring efficiency, compliance, and continuous improvement.

Direct and coordinate the implementation of the campus master plan, including space utilization studies, sustainability initiatives, deferred maintenance, and capital projects.

Oversee budget development and resource allocation for administrative units, ensuring fiscal responsibility and effective use of resources.

Manage auxiliary services, including retail operations and campus facilities, ensuring alignment with institutional goals.

Supervise and evaluate staff within assigned divisions, fostering a culture of accountability, professional growth, and operational excellence.

Ensure IT infrastructure and technology systems effectively support administrative and academic operations.

Establish and maintain policies and procedures for administrative services, ensuring compliance with regulatory and institutional standards.

Develop and oversee risk management strategies to safeguard University assets, personnel, and operations.

Represent the University in interactions with governmental agencies, industry partners, and professional organizations related to administrative functions.

Monitor industry trends and best practices in higher education administration, applying insights to enhance University operations.

Other duties as assigned.

Reporting Departments

Facilities Management

Maintenance and Operations

Security and Campus Safety

Information Technology (IT)

Retail Management and Auxiliary Services

Procurement and Support Services (Mail and Copy Rooms)

Administrative Support Staff

Required Skills and Qualifications

Proven leadership experience in administrative operations, preferably in higher education or a similarly complex institutional environment.

Strong financial and budget management skills, with the ability to allocate resources effectively.

Excellent communication skills, with the ability to engage stakeholders at all levels.

Strategic problem-solving abilities and the capacity to manage multiple large-scale projects simultaneously.

Familiarity with technology infrastructure and administrative systems in a university setting.

Understanding of facilities planning, maintenance operations, and campus security protocols.

Ability to lead, inspire, and supervise diverse teams in a dynamic work environment.

Strong knowledge of procurement processes, risk management, and compliance requirements.

Experience with sustainability initiatives and campus development planning is preferred.

Education and Experience

Bachelor’s degree required in administration, business, operations management, or a related field; Master’s degree preferred.

8+ years of progressively responsible leadership experience in higher education administration or a comparable setting.

Experience managing large-scale capital projects and institutional infrastructure improvements.

Demonstrated background in implementing technology-driven administrative solutions.

About American International University

American International University (AIU) is a private institution in Kuwait, founded in 2019, offering undergraduate programs based on the American higher education model. AIU provides degree programs in Engineering, Architecture and Design, and Business Administration, with English as the language of instruction. The University is committed to intellectual, cultural, and personal growth for all members of its community.

For more information, visit:

to Apply

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