104 Administrator Intern jobs in Kuwait

We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.

The tasks of the office administrator will include bookkeeping and mentoring office assistants. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy.

Administration

The Sales Administrator plays a crucial role in the automotive dealership and distribution sector by ensuring seamless operations within the sales department. This position is ideal for individuals who thrive in a fast-paced environment and possess strong organizational and communication skills. The Sales Administrator is responsible for supporting the sales team, managing customer inquiries, and maintaining accurate sales records. The role requires a detail-oriented approach to ensure that all sales processes are executed efficiently, contributing to overall customer satisfaction and sales performance.

Responsibilities:

·Complete and process all vehicle orders accurately as directed by Sales Manager, in line with sales orders, demonstrations or showroom stock requirements

·Monitor vehicle availability and transit to showroom

·Collate and record all new vehicle delivery information, creating files for new vehicles into stock and stock record book; create stock cards for new vehicles

·Complete new car sales orders and PDI instructions, ensuring distribution of appropriate documentation to relevant Departments

·Complete details for each vehicle; ensure forms and payments are processed and log books are updated as required.

·Timely preparation and accurate completion of all sales invoices

·Provide administrative support to Sales team as required and keep them informed of customer order status

·Provides accurate, appropriate data for financial reporting

Skills

• Proficient in CRM software and data management.
• Strong communication and negotiation skills.
• Excellent organizational and time management abilities.
• Knowledge of automotive products and services.
• Ability to analyze sales data and generate reports.
• Customer service excellence and relationship management.
• Familiarity with sales processes and administrative tasks.
• Team collaboration and support skills.

Building on our past. Ready for the future

Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We’re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.

Manages, provides advice on and administers all activities concerned with contracts for works and services associated with oil and gas facilities projects carried out under various contract forms and modes of reimbursement.

1. Responsible for pre–award activities including bid invitation preparation, processing queries from bidders, preparation of bid evaluation programmes, evaluation of bids, negotiation, contract preparation and award formalities;
2. Responsible for post – award activities including conducting kick – off meetings, coordinating all contract submittals and correspondence, preparation and processing of variation orders, claims and close out;
3. Manages the drafting of Invitation to Tender packages for contracts for large O&G facilities projects. Review and, if necessary, proposes comments on and propose alternative text/clauses to client contract conditions;
4. Reviews issues with legal, risk management, tax, and accounting personnel as a condition precedent to submitting to management for approval;
5. Functions as a part of a negotiating team consisting of project management staff, to establish the terms and conditions of a contract;
6. Monitors and ensures the business provisions of assigned contracts are administered to ensure compliance with contractual terms and conditions. Keeps the Projects Contracts Manager advised as to the scope, financial, and risk features of applicable contracts;
7. Ensures documentation to negotiate change orders are properly produced and maintained;
8. Prepares letters to clients requesting approvals and interpretations necessary to comply with the provisions of the contract;
9. Ensure project/facility acceptance documents are prepared and are followed through and that acceptances are signed by the client;
10. Furnishes business and financial information requested by the client concerning the project, as delegated by the Project Manager;
11. Identifies contractual problems and take appropriate action to ensure a satisfactory resolution. Follows up on those problems which demand management attention, to ensure timely response to the client; and Management of Contract Quality standards.

1. Bachelors Degree in Engineering or Bachelor Degree in Science or Arts.
2. Chartered status (MRICS) or equivalent professional qualification post graduation experience.

1. Extensive knowledge of Contractual Terms & Conditions and Commercial Contract Law;
2. Excellent understanding & extensive experience of the procurement and contract administration processes and principles from preparation and issue of Bidders Lists, Contracting Plans and bid invitation package preparation through to award, administration and close out of Contracts;
3. Strong grasp of procedural requirements & necessity of providing an Audit Trail for Management purposes;
4. Middle East/Arabian Gulf experience is preferred but not mandatory.

We’re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.

Whatever your ambition, there’s a path for you here. And there’s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.

Worley

KWT-AMD-Ahmadi

Contracts

Full-time

Employee

Experienced

Nov 19, 2024

Ongoing

Manager Support Services

Building on our past. Ready for the future

Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We’re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.

Primary objective: Manages, provides advice on and administers all activities concerned with contracts for works and services associated with oil and gas facilities projects carried out under various contract forms and modes of reimbursement.

Specific Accountabilities:

• Responsible for pre–award activities including bid invitation preparation, processing queries from bidders, preparation of bid evaluation programmes, evaluation of bids, negotiation, contract preparation and award formalities;
• Responsible for post – award activities including conducting kick – off meetings, coordinating all contract submittals and correspondence, preparation and processing of variation orders, claims and close out;
• Manages the drafting of Invitation to Tender packages for contracts for large O&G facilities projects. Review and, if necessary, proposes comments on and propose alternative text/clauses to client contract conditions;
• Reviews issues with legal, risk management, tax, and accounting personnel as a condition precedent to submitting to management for approval;
• Functions as a part of a negotiating team consisting of project management staff, to establish the terms and conditions of a contract;
• Monitors and ensures the business provisions of assigned contracts are administered to ensure compliance with contractual terms and conditions. Keeps the Projects Contracts Manager advised as to the scope, financial, and risk features of applicable contracts;
• Ensures documentation to negotiate change orders are properly produced and maintained;
• Prepares letters to clients requesting approvals and interpretations necessary to comply with the provisions of the contract;
• Ensure project/facility acceptance documents are prepared and are followed through and that acceptances are signed by the client;
• Furnishes business and financial information requested by the client concerning the project, as delegated by the Project Manager;
• Identifies contractual problems and take appropriate action to ensure a satisfactory resolution. Follows up on those problems which demand management attention, to ensure timely response to the client; and Management of Contract Quality standards.

Qualification:

• Bachelors Degree in Engineering or Bachelor Degree in Science or Arts.
• Chartered status (MRICS) or equivalent professional qualification post graduation experience.

Experience:

• Extensive knowledge of Contractual Terms & Conditions and Commercial Contract Law;
• Excellent understanding & extensive experience of the procurement and contract administration processes and principles from preparation and issue of Bidders Lists, Contracting Plans and bid invitation package preparation through to award, administration and close out of Contracts;
• Strong grasp of procedural requirements & necessity of providing an Audit Trail for Management purposes;
• Middle East/Arabian Gulf experience is preferred but not mandatory.

Moving forward together

We’re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.

Whatever your ambition, there’s a path for you here. And there’s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.

Minimum Qualifications:

1. University degree in computer science, information technology or equivalent degree.

Required Experience:

1. 10 years of full-time working experience in Documentum administration.
2. In-depth knowledge of Open Text (EMC) Documentum and Electronic Content Management.
3. In-depth knowledge of Open Text InputAccel Server, D2, xMS Server, Xplor Server, Brava Server and CTS.
4. Knowledge of EMC Documentum Backup and Restore procedures.
5. EMC Documentum and MS SQL Server performance tuning skills including server configuration and tracing facilities would be an advantage.
6. Experience in government environment would be highly appreciated.
7. Fluent in Arabic and English, with strong oral and written skills; very good team spirit and interpersonal skills.
8. Very good sense of responsibility and initiative.
9. Excellent analytical skills and the ability to meet strict deadlines; very good ability to work both in a multicultural team and independently.

Technical Duties & Responsibilities:

1. Responsible for OpenText (EMC) Documentum repositories administration, troubleshooting, performance tuning, regular housekeeping, change management, and Information Rights Management application.
2. Responsible for Open Text Captiva Documentum administration, troubleshooting, performance tuning, regular housekeeping, change management, and Information Rights Management application.
3. Troubleshooting reported issues, addressing potential problems within the application, reviewing and analyzing areas of improvements, planning for DRP exercises, and addressing upcoming needs for upgrades.
4. Documentum Technical developer support.
5. Maintain Documentum versioning, install batches and upgrades.

Location: Kuwait

Job Type: Full-time

We are seeking a proactive and detail-oriented Office Administrator to provide comprehensive administrative support and ensure the efficient operation of our office in Kuwait. The ideal candidate will be highly organized, capable of managing multiple tasks, and skilled at handling both internal operations and external communications. This role also includes data entry, handling government-related work, and managing renewals for the company and employees.

• Maintain and organize office files, records, and documents.
• Monitor and order office supplies to ensure smooth daily operations.
• Handle correspondence, emails, and phone calls promptly and professionally.

• Manage calendars, schedule appointments, and coordinate meetings for executives or departments.
• Arrange travel plans, itineraries, and accommodations as needed.

• Prepare reports, presentations, and spreadsheets as required.
• Assist in preparing documentation and maintain confidentiality of sensitive information.
• Liaise with internal and external stakeholders, including vendors and clients.

• Enter, update, and maintain accurate data in digital and physical systems.
• Ensure records are up to date and properly archived for future reference.

• Handle government-related tasks, such as documentation, applications, and official submissions.
• Manage renewal processes for company licenses, permits, and employee-related documents such as residencies, visas, and civil IDs.
• Coordinate with government entities and PROs (Public Relations Officers) as necessary.

• Ensure administrative processes comply with Kuwait's local laws and company policies.
• Assist with maintaining employee records and legal documentation.

• Coordinate with relevant departments to follow up on the company’s technological needs and support systems.

• Fluency in English.
• Bachelor’s degree in Business Administration, Management, or a related field (preferably from a Kuwait-based university).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with Kuwait’s labor laws, corporate regulations, and governmental procedures.

• Excellent time management and ability to meet deadlines.
• Strong organizational and multitasking skills.
• Accuracy in data entry and attention to detail.
• Strong problem-solving skills.
• Professional demeanor with the ability to work independently or as part of a team.
• High level of discretion and confidentiality.

Join to apply for the Contracts Administrator role at Worley .

Worley is a global professional services company of energy, chemicals, and resources experts. We partner with customers to deliver projects and create value over the life of their assets, bridging two worlds—moving towards sustainable energy sources while supporting current energy, chemicals, and resources needs.

Manages, advises on, and administers all activities related to contracts for works and services associated with oil and gas facilities projects under various contract forms and reimbursement modes.

1. Handle pre-award activities including bid invitation preparation, query processing, bid evaluation, negotiations, and contract award formalities.
2. Manage post-award activities such as kick-off meetings, contract submittals, variation orders, claims, and project close-out.
3. Draft Invitation to Tender packages for large O&G projects; review and suggest modifications to client contract conditions.
4. Coordinate with legal, risk management, tax, and accounting teams for contract issues before management approval.
5. Participate in negotiations to establish contract terms and conditions.
6. Monitor contractual compliance and keep management informed of scope, financial, and risk aspects.
7. Ensure proper documentation for change orders and client approvals.
8. Oversee project/facility acceptance documents and client sign-offs.
9. Provide financial and business information to clients as delegated.
10. Identify and resolve contractual issues promptly, escalating as necessary, and manage contract quality standards.

• Bachelor's Degree in Engineering, Science, or Arts.
• Chartered status (MRICS) or equivalent professional qualification.

• Extensive knowledge of contractual terms, conditions, and commercial contract law.
• Strong understanding of procurement and contract administration processes.
• Experience with procedural requirements and maintaining audit trails.
• Middle East/Arabian Gulf experience is preferred but not mandatory.

We foster a diverse, inclusive, and respectful workplace where everyone belongs, is heard, and can bring their authentic selves. We offer equal opportunities regardless of age, race, gender, or other protected characteristics. We focus on energizing and empowering our people to drive sustainable impact, reskill for low-carbon energy infrastructure, and support career growth in a barrier-free environment.

Company: Worley

Location: KWT-AMD-Ahmadi

Job Type: Full-time, Employee, Experienced

Posting Date: Apr 29, 2025

Reporting Manager: Projects Manager

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The Job Purpose of a Business Administrator will be to provide administrative support to Management along with other secretarial duties.

• Typing of all correspondence i.e. letters, memos, schedules, agendas, etc.
• Handling independent business correspondence for the division (incoming and outgoing)
• Directing incoming telephone calls to the appropriate recipient
• Manage, organize and update relevant data, maintain a proper filing system
• Organizing all business operations related events i.e. training, team meeting etc.
• Organizing travel and hotel reservations for business trips from and visitors to, the division as well as visa processing
• Responsible for preparing employees change of status forms and recruitment requests (new appointments, terminations, resignation)
• Coordinating with personnel office especially in residence related matters
• Coordination of tasks, projects and staff across various locations in Kuwait (warehouses, offices, suppliers, business partners and other facilities)
• Responsible for division's stationery requirements
• Responsible for the division’s time sheet, tracking and resolving of various matters etc.

• Excellent communication skills in English are a must
• Solid knowledge of wider Kuwait
• At least 1 to 2 years work experience in a similar administrative role
• Planningand organizational skills
• Good computer knowledge and skills (Outlook – Microsoft Word – Excel – PowerPoint – Internet)
• Must be self-motivating, driven, initiative and able to work independently and against tight deadlines
• Must be able to multitask, handle demanding customers (internal and external), liaise with different individuals across different departments and functions, and be able to work systematically, accurately and with strong time management skills

Job Description - Contracts Administrator (AHM00LT)

Contracts Administrator - AHM00LT

Company : Worley

Primary Location : KWT-AMD-Ahmadi

Job : Contracts

Schedule : Full-time

Employment Type : Employee

Job Level : Experienced

Unposting Date : Ongoing

:

Building on our past. Ready for the future

Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We’re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.

Primary objective:
Manages, provides advice on and administers all activities concerned with contracts for works and services associated with oil and gas facilities projects carried out under various contract forms and modes of reimbursement.

Specific Accountabilities:

• Responsible for pre–award activities including bid invitation preparation, processing queries from bidders, preparation of bid evaluation programmes, evaluation of bids, negotiation, contract preparation and award formalities;
• Responsible for post – award activities including conducting kick – off meetings, coordinating all contract submittals and correspondence, preparation and processing of variation orders, claims and close out;
• Manages the drafting of Invitation to Tender packages for contracts for large O&G facilities projects. Review and, if necessary, proposes comments on and propose alternative text/clauses to client contract conditions;
• Reviews issues with legal, risk management, tax, and accounting personnel as a condition precedent to submitting to management for approval;
• Functions as a part of a negotiating team consisting of project management staff, to establish the terms and conditions of a contract;
• Monitors and ensures the business provisions of assigned contracts are administered to ensure compliance with contractual terms and conditions. Keeps the Projects Contracts Manager advised as to the scope, financial, and risk features of applicable contracts;
• Ensures documentation to negotiate change orders are properly produced and maintained;
• Prepares letters to clients requesting approvals and interpretations necessary to comply with the provisions of the contract;
• Ensure project/facility acceptance documents are prepared and are followed through and that acceptances are signed by the client;
• Furnishes business and financial information requested by the client concerning the project, as delegated by the Project Manager;
• Identifies contractual problems and take appropriate action to ensure a satisfactory resolution. Follows up on those problems which demand management attention, to ensure timely response to the client; and Management of Contract Quality standards.

Qualification:

• Bachelors Degree in Engineering or Bachelor Degree in Science or Arts.
• Chartered status (MRICS) or equivalent professional qualification post graduation experience.

Experience:

• Extensive knowledge of Contractual Terms & Conditions and Commercial Contract Law;
• Excellent understanding & extensive experience of the procurement and contract administration processes and principles from preparation and issue of Bidders Lists, Contracting Plans and bid invitation package preparation through to award, administration and close out of Contracts;
• Strong grasp of procedural requirements & necessity of providing an Audit Trail for Management purposes;
• Middle East/Arabian Gulf experience is preferred but not mandatory.

Moving forward together

We’re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.

Whatever your ambition, there’s a path for you here. And there’s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.