15 Administrative Staff jobs in Salwa

Administrative Assistant job in Al-Kuwait, Kuwait

Job Overview

We at Al-Kuwait are seeking a motivated and reliable Administrative Assistant to join our team. This position offers an excellent opportunity to work in a fast-paced, dynamic environment with a competitive salary of 1600 KD per month.

Job Description

The Administrative Assistant will provide clerical and administrative support to the team. Key responsibilities include:

1. Preparing documents, organizing meetings, and responding to emails and telephone inquiries.
2. Assisting with event planning and coordination.
3. Maintaining electronic filing systems.
4. Ensuring all paperwork is accurate and up-to-date.
5. Developing relationships with external partners.
6. Performing other ad hoc duties as needed.

Benefits

At Al-Kuwait, we prioritize our employees' wellbeing, offering a friendly work environment and opportunities for career growth. Our benefits include:

• Health care package including private medical insurance.
• Generous holiday allowance.
• Pension plan contributions.
• Professional development opportunities.

Requirements

Candidates must meet the following qualifications:

• At least 2 years of experience in an administrative role.
• Fluency in spoken English and Arabic.
• Proficiency in Microsoft Office applications, including Word and Excel.
• Excellent organizational skills with high attention to detail.
• Ability to prioritize tasks and make confident decisions.

This job posting appears to be active and does not contain any expired indicators.

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Administrative assistant vacancy in Al-Kuwait Kuwait

We are looking for an experienced Administrative Assistant to join our team in Al-Kuwait. The successful candidate will have at least 2 years of experience working in an administrative role and should be comfortable working with a diverse range of people. We offer a competitive salary of 1700 and are ready to consider an immigrant for this position.

The primary responsibilities of the Administrative Assistant will include managing correspondence, scheduling meetings, preparing reports, maintaining records, and providing general administrative support to the team. Additionally, the successful candidate should have excellent organizational skills and be able to multi-task in a fast-paced environment.

The ideal candidate should have strong communication skills and be comfortable interacting with a variety of stakeholders both internally and externally. They should also possess excellent problem-solving abilities as well as the ability to prioritize tasks effectively. An understanding of basic accounting procedures is a plus but not essential for this role.

If you are interested in this opportunity please submit your CV along with a cover letter outlining your experience and qualifications for the position. We look forward to hearing from you! This job has no reviews yet. You can be the first! The most in-demand professions in Al-Kuwait: 3000+ $ 53 seconds ago Users also frequently search in these cities: More professions from the category Top Management - Directors: Subscribe to our telegram channel @layboard_in

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Administrative Assistant job in Al-Kuwait, Kuwait

Job Overview We at Al-Kuwait are seeking a motivated and reliable Administrative Assistant to join our team. This position offers an excellent opportunity to work in a fast-paced, dynamic environment with a competitive salary of 1600 KD per month.

Job Description The Administrative Assistant will provide clerical and administrative support to the team. Key responsibilities include:

Preparing documents, organizing meetings, and responding to emails and telephone inquiries.

Assisting with event planning and coordination.

Maintaining electronic filing systems.

Ensuring all paperwork is accurate and up-to-date.

Developing relationships with external partners.

Performing other ad hoc duties as needed.

Benefits At Al-Kuwait, we prioritize our employees' wellbeing, offering a friendly work environment and opportunities for career growth. Our benefits include:

Health care package including private medical insurance.

Generous holiday allowance.

Pension plan contributions.

Professional development opportunities.

Requirements Candidates must meet the following qualifications:

At least 2 years of experience in an administrative role.

Fluency in spoken English and Arabic.

Proficiency in Microsoft Office applications, including Word and Excel.

Excellent organizational skills with high attention to detail.

Ability to prioritize tasks and make confident decisions.

This job posting appears to be active and does not contain any expired indicators.

#J-18808-Ljbffr

**- Create, maintain, and enter information into databases.
- Give information to internal & external stakeholders and handle their inquiries.
- Discuss secondary status or activity with internal & external stakeholders.
- Prepare research or technical reports.
- Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.
- Manage and maintain the department work’s schedules.
- Prepare documentation for contracts, transactions, or regulatory compliance

**Skills**:

- Strong knowledge of Microsoft office tools.
- Bilingual.
- Documentation and Reporting.
- Strong Knowledge of Microsoft Office tools/Computer skills.

**Education**:
Business

**Easy Apply

The Kuwait Foundation for the Advancement of Sciences (KFAS) is a non-profit organization dedicated to the progress and advancement of science and technology since 1976. Chaired by H.H. The Amir of the State of Kuwait, the Foundation is supported by contributions from private sector companies. KFAS aims to stimulate innovations, develop scientific and technological capacities, and support a knowledge-based national economy. The Foundation's initiatives include fostering public awareness of science, supporting talented individuals, and transforming knowledge into practical innovations.

Company Description

The Kuwait Foundation for the Advancement of Sciences (KFAS) is a non-profit organization dedicated to the progress and advancement of science and technology since 1976. Chaired by H.H. The Amir of the State of Kuwait, the Foundation is supported by contributions from private sector companies. KFAS aims to stimulate innovations, develop scientific and technological capacities, and support a knowledge-based national economy. The Foundation's initiatives include fostering public awareness of science, supporting talented individuals, and transforming knowledge into practical innovations.

Role Description

This is a full-time, on-site role for a Senior Administrative Assistant located in Kuwait City. The Senior Administrative Assistant will be responsible for providing high-level administrative support to executives, managing phone calls, scheduling meetings, and maintaining records. This role also includes clerical duties such as preparing reports, handling correspondence, and ensuring the efficient operation of the office.

Qualifications

• Proficiency in Administrative Assistance and Clerical Skills
• Experience in Executive Administrative Assistance
• Excellent Communication and Phone Etiquette skills
• Strong organizational and time-management abilities
• Ability to work independently and as part of a team
• Fluency in both English and Arabic is a plus
• Bachelor's degree in Business Administration or related field

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General Administration: Serve as the first point of contact for admin related tasks and queries. Perform administrative duties including petty cash, filing, and document management. Collaborate with different departments and support office operations to ensure smooth workflow. Assist in the preparation and organization of company records and documents. Responsible for all administrative tasks, including communication with departments, preparing reports, generating reports, and maintaining confidentiality.

Employee Onboarding: Handles visa applications and medical insurance coordination.

Invoicing & Collections: Handle collections efficiently, following up with clients to ensure timely payments. Order processing and timely follow up with vendor for the order delivery.

Event Management: Identify opportunities for company events, including client engagements, seminars, and internal activities. Plan, organize, and manage events from conception to execution, ensuring all logistics are handled smoothly. Manage bookings, liaising with venues, vendors, and service providers as needed. Keep schedules, arrange meetings, compose correspondence, respond to telephone inquiries, and make deliveries and pick-ups of items in the office.

Qualifications:

1. Strong commercial acumen with the ability to understand and manage accounts.
2. Excellent administrative and organizational skills.
3. Excellent communication skills, with the ability to interact effectively with clients and team members.
4. Proficient in MS Office.

Personal Attributes:

1. Approachable, organized, problem-solving, and detail-oriented.

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The Kuwait Foundation for the Advancement of Sciences (KFAS) is a non-profit organization dedicated to the progress and advancement of science and technology since 1976. Chaired by H.H. The Amir of the State of Kuwait, the Foundation is supported by contributions from private sector companies. KFAS aims to stimulate innovations, develop scientific and technological capacities, and support a knowledge-based national economy. The Foundation's initiatives include fostering public awareness of science, supporting talented individuals, and transforming knowledge into practical innovations.

Company Description The Kuwait Foundation for the Advancement of Sciences (KFAS) is a non-profit organization dedicated to the progress and advancement of science and technology since 1976. Chaired by H.H. The Amir of the State of Kuwait, the Foundation is supported by contributions from private sector companies. KFAS aims to stimulate innovations, develop scientific and technological capacities, and support a knowledge-based national economy. The Foundation's initiatives include fostering public awareness of science, supporting talented individuals, and transforming knowledge into practical innovations.

Role Description This is a full-time, on-site role for a Senior Administrative Assistant located in Kuwait City. The Senior Administrative Assistant will be responsible for providing high-level administrative support to executives, managing phone calls, scheduling meetings, and maintaining records. This role also includes clerical duties such as preparing reports, handling correspondence, and ensuring the efficient operation of the office.

Qualifications

Proficiency in Administrative Assistance and Clerical Skills Experience in Executive Administrative Assistance Excellent Communication and Phone Etiquette skills Strong organizational and time-management abilities Ability to work independently and as part of a team Fluency in both English and Arabic is a plus Bachelor's degree in Business Administration or related field

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General Administration:

Serve as the first point of contact for admin related tasks and queries. Perform administrative duties including petty cash, filing, and document management. Collaborate with different departments and support office operations to ensure smooth workflow. Assist in the preparation and organization of company records and documents. Responsible for all administrative tasks, including communication with departments, preparing reports, generating reports, and maintaining confidentiality. Employee Onboarding:

Handles visa applications and medical insurance coordination. Invoicing & Collections:

Handle collections efficiently, following up with clients to ensure timely payments. Order processing and timely follow up with vendor for the order delivery. Event Management:

Identify opportunities for company events, including client engagements, seminars, and internal activities. Plan, organize, and manage events from conception to execution, ensuring all logistics are handled smoothly. Manage bookings, liaising with venues, vendors, and service providers as needed. Keep schedules, arrange meetings, compose correspondence, respond to telephone inquiries, and make deliveries and pick-ups of items in the office. Qualifications: Strong commercial acumen with the ability to understand and manage accounts. Excellent administrative and organizational skills. Excellent communication skills, with the ability to interact effectively with clients and team members. Proficient in MS Office. Personal Attributes: Approachable, organized, problem-solving, and detail-oriented.

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**Req ID:** RQ
**Type of Requisition:** Expatriate
**Clearance Level Must Be Able to Obtain:** Secret
**Public Trust/Other Required:** None
**Job Family:** Security Operations
**Skills:**
Human Resources (HR),Office Administration,Security Management
**Experience:**
4 + years of related experience
**US Citizenship Required:**
Yes
**Job Description:**
SECURITY ASSISTANT IV
Contribute to the strategic direction of the business and support impactful mission outcomes as a Security Assistant IV at GDIT. Here, you'll enable the success of the most critical government missions and the growth of a meaningful career in Security Operations.
MEANINGFUL WORK AND PERSONAL IMPACT
● Performs a variety of routine administrative tasks in support of the Customer's operations and security functions.
● Prepare and route administrative matters of all types pertaining to USARCENT Fox Company and the appropriate staff elements.
Receive, sort, review, and deliver mail and distribution materials for the office on the day of receipt.
● Receive, log, sort, and distribute classified mail IAW Army Regulation (AR) 380-5, Department of the Army Information Security Program.
● Review documents and prepare responses for routine inquiries ensuring responses are 95% free from errors.
● Manage and file all office filing records in accordance with The Army Records Information Management System (ARIMS).
● Monitor completion of suspense control items and review input for compliance with regulatory guidance.
● Prepare a variety of command reports and develop and present information to high level management officials and other authorities.
● Serve as graphics developer and maintain office graphics library.
● Use graphics and forms software to design and revise forms and presentation media for various reports and audit trails.
● Conduct qualitative analysis of administrative processes, work operations, and organization efficiency and recommend the application of administrative operating procedures to improve administrative functions to leadership.
● Maintain internal USARCENT Fox Company administrative policies, procedures and documentations to ensure compliance with all regulations and new guidance pertaining to administrative functions.
● Track implementation and compliance with internal USARCENT administrative policies and procedures.
● Monitor and document status of civilian and military personnel actions to ensure actions are requested and processed within the required timeframe and provide status reports on a daily, weekly, and monthly basis as needed via Daily Status Report and Personnel Status Reporting.
● Document Government recommendations concerning staffing needs, reassignments, training, performance requirements, and corrective measures as needed.
● Prepare documentation to assist managers, supervisors, and employees in the resolution of various administrative issues such as position changes, employee relations problems, appraisal/award processing, training, timekeeping, leave, withholdings, travel reimbursement, etc.
● Maintain records of personnel security clearances required/granted via Joint Personnel Adjudication System (JPAS) as applicable with a Secret Clearance and having required JPAS training.
● Reviews all levels of outgoing correspondence from all personnel within the Directorate for procedural, grammatical, spelling, and contextual accuracy.
● Performs personnel administration work including, time keeping, sick and annual leave program management, TDY management, data processing, project tracking and files management. Providing accurate and timely assistance to personnel.
● Recommends office budget and manages the internal supply program IAW the Command Supply Discipline Program (CSDP).
● Ensure all classified information is properly accounted for, controlled, transmitted, transported, packaged, disposed, and safeguarded IAW all applicable regulations and guidelines.
● Maintain applicable security directives, regulations, manuals, and guidelines, ensuring information is accurate and available for reference.
● Serve as housing POC for USARCENT Fox Company personnel.
● Serve as Unit Voting Assistance Program POC.
● Responsible for the submission of Personnel Security Investigations (PSI) by USARCENT Fox Company Security manager.
● Evaluates requests at the direction of the Security Manager for establishment and maintains and tracks security information files.
● Serve as the official POC for receiving visitor clearances / accesses.
● Process access requests to systems through System Authorization Access Requests (SAARs).
● Process and issue badges to secured buildings via Security Clearance Access Roster (SCAR).
WHAT YOU'LL NEED TO SUCCEED
Bring your Administrative expertise and drive for innovation to GDIT. The Security Assistant IV must have:
● Minimum of four years of experience performing, monitoring, and coordinating support services functions such as, communications, correspondence, directives, files and records, forms, graphics, physical security, and reports.
● Minimum of two years of experience performing, monitoring, and coordinating support services functions within the DOD.
● Minimum of two years of Human Resource / Administrative Specialist experience.
● Knowledge of the use of various information systems hardware and applications software, with specific emphasis on word processing and graphics, in order to advise directorate personnel is required, or the ability to gain knowledge and appropriate certifications to use those systems.
● Serve as Agency/Organization Program Coordinator Defense Travel System (DTS) but may not be assigned duties that are inherently governmental.
● Maintain Government Travel Card reporting systems (Citi