42 Administrative Positions jobs in Kuwait City

Job Description:

We’re looking for a highly organized and friendly Administrative & Customer Support Coordinator to join our team at Haraka Center for Movement Arts. In this role, you’ll be the first point of contact for our clients, supporting daily studio operations and ensuring a smooth, welcoming experience for everyone.

Responsibilities:

• Manage studio communications (Phone, Social Media, WhatsApp, email, and in-person)
• Greet and assist clients before and after classes
• Handle class registrations, bookings, and cancellations
• Maintain studio records, attendance, and schedules
• Support administrative tasks such as inventory, filing, and reporting
• Ensure the studio space is organized and client-ready
• Assist with customer inquiries and resolve basic issues with care and professionalism

Requirements:

• Fluent in both English and Arabic, reading, writing, and speaking
• Strong communication and interpersonal skills
• Organized, detail-oriented, and reliable
• Comfortable using basic administrative software and scheduling systems
• Prior experience in a customer-facing or administrative role
• Prior experience with sales

Immediate Hire

We need to hire someone who has a passion for performing arts and appreciates it, as we are a small team of dance artists and instructors. The environment is positive and supportive, with a mix of international people. We would love to find a new addition to our team.

Working hours: Sunday - Thursday 12 pm - 9 pm, Saturday 9 am - 6 pm, with Friday off. 8-hour work shift with 1-hour break.

Skills

• Visa-18 and Visa-22 Transferable if interested
• Immediate Hire
• FEMALE
• A highly reliable person
• Positive attitude
• Proactive
• Very organized
• Knows how to use a computer & tablet
• Quick learner
• Multi-tasker
• Good understanding of Microsoft Word & Excel
• Solution-oriented
• Detail-oriented & able to notice issues
• Capable of working independently & efficiently
• Punctual
• A structured person naturally
• Team player with leadership qualities
• Proficient in Arabic and English (writing and speaking)

Key Responsibilities:

• Administrative Support:
• Manage calendars, appointments, and travel arrangements for family members and office executives.
• Handle incoming correspondence, calls, and emails with discretion and professionalism.
• Prepare and edit reports, memos, invoices, and other documents.
• Maintain organized filing systems (digital and physical).
• Financial & Record Management:
• Assist with bill payments, expense tracking, and reconciliations.
• Coordinate with accountants, lawyers, and other advisors on documentation and reporting needs.
• Support preparation of financial summaries or investment reports.
• Office Operations:
• Order and manage office supplies and vendor relationships.
• Coordinate meetings, family events, or private travel logistics.
• Assist with onboarding and coordination of household staff or contractors.
• Personal Assistance:
• Help manage personal errands, gift purchases, or special requests from family members.
• Maintain discretion in handling sensitive or private family matters.

Skills

Proven experience in administrative or executive assistant roles (family office, private client, or financial firm experience preferred).

Excellent organizational skills and attention to detail.

High level of integrity, professionalism, and discretion.

Strong written and verbal communication skills (English - must; Arabic - spoken).

Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with accounting software is a plus.

Ability to multitask and manage competing priorities in a fast-paced environment.

Familiarity with basic accounting.

Flexibility to work outside traditional hours when required.

Must have Kuwait Driving License and Car.

•Manage day-to-day administrative operations in compliance with Group policies and procedures.

•Administer registration, renewal and cancellation of agency contracts or licenses, on behalf of Business Units, and in coordination with Government Relations.

•Supervise Security and Cleaning Staff deployed at AMG Head office.

•Process payments and invoices for all third party services at HO (such as, fuel, courier, etc.)

•Coordinate Courier and Maintenance Services

•Organize transportation services for employees and visitors.

•Source vendors and coordinate for subscriptions of Newspaper/Magazines/Gazette

•Prepare and submit weekly/monthly management report.

•Act as custodian of Head Office Assets and maintain Asset Register.

•Ensure proper housekeeping of Head office facilities, maintenance and control of office equipment, Building and Premises.

•Assist in vendor management and support negotiation and contract coordination.

•Coordinate with Finance and Accounts during closing.

Skills

Educational Qualifications

Education Degree

: Bachelor

Major

: Business Administration

Experience

Years of Experience

: 5 - 7Years

Field of Experience

: Administration and business related activities

Skills

•Fluent in English with Arabic working knowledge

•Proficient in using all standard digital office equipment (laptops, desktops, photocopiers, phones, mobile devices).

•Able to operate and navigate Microsoft Office applications, Oracle systems, operating systems, and other enterprise-level software.

•Strong communication and interpersonal skills

•Capability to solve miscellaneous routine administration daily problems

•Familiar with procurement processes, bank guarantees, and sourcing contracts.

•Understanding of accounts payables, petty cash handling, and reimbursement processes

General Administration: Serve as the first point of contact for admin related tasks and queries. Perform administrative duties including petty cash, filing, and document management. Collaborate with different departments and support office operations to ensure smooth workflow. Assist in the preparation and organization of company records and documents. Responsible for all administrative tasks, including communication with departments, preparing reports, generating reports, and maintaining confidentiality.

Employee Onboarding: Handles visa applications and medical insurance coordination.

Invoicing & Collections: Handle collections efficiently, following up with clients to ensure timely payments. Order processing and timely follow up with vendor for the order delivery.

Event Management: Identify opportunities for company events, including client engagements, seminars, and internal activities. Plan, organize, and manage events from conception to execution, ensuring all logistics are handled smoothly. Manage bookings, liaising with venues, vendors, and service providers as needed. Keep schedules, arrange meetings, compose correspondence, respond to telephone inquiries, and make deliveries and pick-ups of items in the office.

Qualifications:

1. Strong commercial acumen with the ability to understand and manage accounts.
2. Excellent administrative and organizational skills.
3. Excellent communication skills, with the ability to interact effectively with clients and team members.
4. Proficient in MS Office.

Personal Attributes:

1. Approachable, organized, problem-solving, and detail-oriented.