13 Needed Document Controller jobs in Kuwait

Key Responsibilities: Administrative Support: Manage calendars, appointments, and travel arrangements for family members and office executives. Handle incoming correspondence, calls, and emails with discretion and professionalism. Prepare and edit reports, memos, invoices, and other documents. Maintain organized filing systems (digital and physical). Financial & Record Management: Assist with bill payments, expense tracking, and reconciliations. Coordinate with accountants, lawyers, and other advisors on documentation and reporting needs. Support preparation of financial summaries or investment reports. Office Operations: Order and manage office supplies and vendor relationships. Coordinate meetings, family events, or private travel logistics. Assist with onboarding and coordination of household staff or contractors. Personal Assistance: Help manage personal errands, gift purchases, or special requests from family members. Maintain discretion in handling sensitive or private family matters. Skills Proven experience in administrative or executive assistant roles (family office, private client, or financial firm experience preferred). Excellent organizational skills and attention to detail. High level of integrity, professionalism, and discretion. Strong written and verbal communication skills (English - must; Arabic - spoken). Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with accounting software is a plus. Ability to multitask and manage competing priorities in a fast-paced environment. Familiarity with basic accounting. Flexibility to work outside traditional hours when required. Must have Kuwait Driving License and Car.

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Administrative Assistant

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American International University, Kuwait Join to apply for the

Administrative Assistant

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American International University, Kuwait Get AI-powered advice on this job and more exclusive features. American International University - Kuwait City

Classification: Institutional Support

Reports to: Various

Job Purpose: Under direct supervision, the Administrative Assistant serves as a key member of the assigned department performing a wide range of administrative and clerical duties related to communication, office management, human resources, general administration, and special projects. The assistant has direct responsibility for helping manage the assigned office and assisting with the day-to-day projects and processes for the office

Duties:

Serve as the principal source of information and contact for University and department; act as a liaison to faculty, staff, students, and other institutional offices Maintain office space, fostering a sense of community and a welcoming environment Organize and implement administrative systems and procedures to promote structure and increased efficiency within the department; assist in the development and updating of department policy and procedures guides and manuals Provide phone and in-person reception, referring visitors and calls, providing general information about the department, and ensuring the smooth day-to-day flow of communication Draft, edit, write and send department-wide communications on behalf of supervisor; prepare reports and presentations Maintain inventory, billing, and orders for department office supplies, phones, copy machines, copy codes, and computers, in close collaboration with the administrative team Open, sort, and route mail to the appropriate personnel Accurately maintain and update room reservation requests as assigned Manage department calendars and scheduling Record, compile, and transcribe minutes of meetings, as requested Make copies, collate, and assemble materials as needed Assist in organizing staff meetings and other staff events, coordinate catering, and reservations assist with travel arrangements as requested Prepare reimbursements for submission to Finance Maintain files and record-keeping Play a key role in orienting new employees to the department. Coordinate ID, email, and PIN set up. Serve as point of contact for a new office set up, computer, software, and supplies ordering, key distribution, swipe card access, and/or visitor passes as needed; organize and implement administrative tracking systems and procedures to perform necessary duties Assist with the administrative aspects of departing employees, including coordination of the closedown of space in preparation for transition Assist in the hiring, training, and supervision of work-study students as needed Provide support for special projects and assume responsibility for the development, administration, and promotion of these, as needed by the department Record and maintain human-resource-related transactions and documents as required Other duties as assigned

Skills:

Must possess skills to be able to explain and demonstrate the essential functions of the position Ability to communicate ideas and information clearly and effectively at all levels within the University in English; must possess effective presentation skills Demonstrated skills, knowledge, and experience working with clerical administration Must be able to work in a fast-paced, professional working environment, working under pressure and maintaining composure; must be task oriented, a self-starter, and capable working independently Demonstrated ability to maintain confidentiality and effectively handle highly sensitive information with sound judgment, tact, and discretion Possess strong attention to detail and accuracy Ability to organize and prioritize work assignments and meet deadlines Demonstrated proficiency in the use of standard software applications Demonstrated ability to work effectively with a diverse group of professionals and constituents Ability to work evening and weekends as required

Experience and Education:

Bachelor's degree preferred Minimum of three years' experience in a clerical administrative role Bilingual: English and Arabic preferred Demonstrated experiences using computer skills; proficient in Microsoft Word, Excel Demonstrated adequate typing speed in English Demonstrated experience with various styles of formatting for documents ranging from letters to reports

Seniority level

Seniority level Not Applicable Employment type

Employment type Full-time Job function

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Press Tab to Move to Skip to Content Link Select how often (in days) to receive an alert: The Job Purpose of a Business Administrator will be to provide administrative support to Management along with other secretarial duties. Job Responsibilities

Typing of all correspondence i.e. letters, memos, schedules, agendas, etc. Handling independent business correspondence for the division (incoming and outgoing) Directing incoming telephone calls to the appropriate recipient Manage, organize and update relevant data, maintain a proper filing system Organizing all business operations related events i.e. training, team meeting etc. Organizing travel and hotel reservations for business trips from and visitors to, the division as well as visa processing Responsible for preparing employees change of status forms and recruitment requests (new appointments, terminations, resignation) Coordinating with personnel office especially in residence related matters Coordination of tasks, projects and staff across various locations in Kuwait (warehouses, offices, suppliers, business partners and other facilities) Responsible for division's stationery requirements Responsible for the division’s time sheet, tracking and resolving of various matters etc. Candidate Requirements

Excellent communication skills in English are a must Solid knowledge of wider Kuwait At least 1 to 2 years work experience in a similar administrative role Planningand organizational skills Good computer knowledge and skills (Outlook – Microsoft Word – Excel – PowerPoint – Internet) Must be self-motivating, driven, initiative and able to work independently and against tight deadlines Must be able to multitask, handle demanding customers (internal and external), liaise with different individuals across different departments and functions, and be able to work systematically, accurately and with strong time management skills

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General Administration: Serve as the first point of contact for admin related tasks and queries. Perform administrative duties including petty cash, filing, and document management. Collaborate with different departments and support office operations to ensure smooth workflow. Assist in the preparation and organization of company records and documents. Responsible for all administrative tasks, including communication with departments, preparing reports, generating reports, and maintaining confidentiality.

Employee Onboarding: Handles visa applications and medical insurance coordination.

Invoicing & Collections: Handle collections efficiently, following up with clients to ensure timely payments. Order processing and timely follow up with vendor for the order delivery.

Event Management: Identify opportunities for company events, including client engagements, seminars, and internal activities. Plan, organize, and manage events from conception to execution, ensuring all logistics are handled smoothly. Manage bookings, liaising with venues, vendors, and service providers as needed. Keep schedules, arrange meetings, compose correspondence, respond to telephone inquiries, and make deliveries and pick-ups of items in the office.

Qualifications:

1. Strong commercial acumen with the ability to understand and manage accounts.
2. Excellent administrative and organizational skills.
3. Excellent communication skills, with the ability to interact effectively with clients and team members.
4. Proficient in MS Office.

Personal Attributes:

1. Approachable, organized, problem-solving, and detail-oriented.

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General Administration:

Serve as the first point of contact for admin related tasks and queries. Perform administrative duties including petty cash, filing, and document management. Collaborate with different departments and support office operations to ensure smooth workflow. Assist in the preparation and organization of company records and documents. Responsible for all administrative tasks, including communication with departments, preparing reports, generating reports, and maintaining confidentiality. Employee Onboarding:

Handles visa applications and medical insurance coordination. Invoicing & Collections:

Handle collections efficiently, following up with clients to ensure timely payments. Order processing and timely follow up with vendor for the order delivery. Event Management:

Identify opportunities for company events, including client engagements, seminars, and internal activities. Plan, organize, and manage events from conception to execution, ensuring all logistics are handled smoothly. Manage bookings, liaising with venues, vendors, and service providers as needed. Keep schedules, arrange meetings, compose correspondence, respond to telephone inquiries, and make deliveries and pick-ups of items in the office. Qualifications: Strong commercial acumen with the ability to understand and manage accounts. Excellent administrative and organizational skills. Excellent communication skills, with the ability to interact effectively with clients and team members. Proficient in MS Office. Personal Attributes: Approachable, organized, problem-solving, and detail-oriented.

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Need Bilingual Administrative Assistant

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KUWAIT JOBS HERE . 1 day ago Be among the first 25 applicants. Description We are seeking a mid-level Bilingual Administrative Assistant proficient in MS Office, especially Word, Excel, and PowerPoint, along with other administrative duties. Immediate availability is preferred. Please send your CV to 51414302. No calls, please. Job Details Location:

Kuwait City, Kuwait Posted:

1 day ago Job Type:

Full-Time Company:

Kuwait Jobs Contact Info Mobile:

+965 51414302 Alternate Mobile:

Not Mentioned Email:

Not Mentioned Seniority Level

Entry level Employment Type

Full-time Job Function

Administrative Industries

Advertising Services

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As an employee of our company, you will collaborate with each department to create and deploy disruptive products. Come work at a growing company that offers great benefits with opportunities to move forward and learn alongside accomplished leaders. We're seeking an experienced and outstanding member of staff.

This position is both creative and rigorous by nature; you need to think outside the box. We expect the candidate to be proactive and have a "get it done" spirit. To be successful, you will need solid problem-solving skills.

Core Values

• Customer Relationship
• Personal Evolution
• Autonomy
• Administrative Work
• Technical Expertise

Responsibilities

• Lead the entire sales cycle
• Achieve monthly sales objectives
• Qualify customer needs
• Negotiate and close contracts
• Master demos of our software

Must Have

• Bachelor's Degree or higher
• Passion for software products
• Highly creative and autonomous
• Valid work permit for Belgium

Nice to Have

• Experience in writing online content
• Additional languages
• Strong analytical skills

What’s Great About the Job?

• Great team of smart people in a friendly and open culture
• No unnecessary managers or rigid working hours
• No waste of time in enterprise processes; real responsibilities and autonomy
• Expand your knowledge across various industries
• Create content that helps our users daily
• Real responsibilities and challenges in a fast-evolving company

Each employee has the chance to see the impact of their work. You can make a real contribution to the company's success.

Several activities are organized throughout the year, including weekly sports sessions, team-building events, monthly drinks, and more.

This is a full-time position with an attractive salary package.

Training

12 days per year, including 6 days of your choice.

Sports Activities

Play any sport with colleagues; the bill is covered.

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As an employee of our company, you will

collaborate with each department to create and deploy disruptive products.

Come work at a growing company that offers great benefits with opportunities to move forward and learn alongside accomplished leaders. We're seeking an experienced and outstanding member of staff.

This position is both

creative and rigorous

by nature; you need to think outside the box. We expect the candidate to be proactive and have a "get it done" spirit. To be successful, you will need solid problem-solving skills.

Core Values

Customer Relationship

Personal Evolution

Autonomy

Administrative Work

Technical Expertise

Responsibilities

Lead the entire sales cycle

Achieve monthly sales objectives

Qualify customer needs

Negotiate and close contracts

Master demos of our software

Must Have

Bachelor's Degree or higher

Passion for software products

Highly creative and autonomous

Valid work permit for Belgium

Nice to Have

Experience in writing online content

Additional languages

Strong analytical skills

What’s Great About the Job?

Great team of smart people in a friendly and open culture

No unnecessary managers or rigid working hours

No waste of time in enterprise processes; real responsibilities and autonomy

Expand your knowledge across various industries

Create content that helps our users daily

Real responsibilities and challenges in a fast-evolving company

Each employee has the chance to see the impact of their work. You can make a real contribution to the company's success.

Several activities are organized throughout the year, including weekly sports sessions, team-building events, monthly drinks, and more.

This is a full-time position with an attractive salary package.

Training 12 days per year, including 6 days of your choice.

Sports Activities Play any sport with colleagues; the bill is covered.

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