19 Administrative Staff jobs in Salmiya

Join to apply for the ADMINISTRATIVE ASSISTANT role at KILONEWTONS .

Job Title: ADMINISTRATIVE ASSISTANT

Company: KILONEWTONS

Location: Doha, Qatar

Experience: 3+ Years

KILONEWTONS is a dynamic and growing organization in Qatar’s Engineering sector, known for excellence in Engineering and Construction Projects. We’re looking for a detail-oriented professional to join our administrative team!

• Manage executive calendars and schedule meetings/appointments
• Handle correspondence (emails, calls, mail) with professionalism
• Prepare reports, presentations, and maintain filing systems
• Coordinate travel arrangements and process expense reports
• Office management (supplies, equipment, vendor coordination)
• Assist with HR tasks (onboarding, records maintenance)
• Support department projects with data entry and research

• 3+ years in administrative support roles
• Advanced Proficiency In MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Office management software (ERP systems a plus)
• Exceptional organizational and time-management skills
• Strong communication (English required; Arabic a plus)
• Discretion with confidential information
• Problem-solving attitude and team player mentality

• Professional work environment with growth opportunities
• Competitive Compensation Package
• Central Doha location with modern facilities
• Supportive team culture

Website:

• Mid-Senior level

• Full-time

• Administrative
• Industries: Construction

Administrative assistant vacancy in Al-Kuwait Kuwait


We are looking for an experienced Administrative Assistant to join our team in Al-Kuwait. The successful candidate will have at least 2 years of experience working in an administrative role and should be comfortable working with a diverse range of people. We offer a competitive salary of 1700 and are ready to consider an immigrant for this position.

The primary responsibilities of the Administrative Assistant will include managing correspondence, scheduling meetings, preparing reports, maintaining records, and providing general administrative support to the team. Additionally, the successful candidate should have excellent organizational skills and be able to multi-task in a fast-paced environment.

The ideal candidate should have strong communication skills and be comfortable interacting with a variety of stakeholders both internally and externally. They should also possess excellent problem-solving abilities as well as the ability to prioritize tasks effectively. An understanding of basic accounting procedures is a plus but not essential for this role.

If you are interested in this opportunity please submit your CV along with a cover letter outlining your experience and qualifications for the position. We look forward to hearing from you!

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Administrative Assistant job in Al-Kuwait, Kuwait

We at Al-Kuwait are seeking a motivated and reliable Administrative Assistant to join our team. This position offers an excellent opportunity to work in a fast-paced, dynamic environment with a competitive salary of 1600 KD per month.

The Administrative Assistant will provide clerical and administrative support to the team. Key responsibilities include:

1. Preparing documents, organizing meetings, and responding to emails and telephone inquiries.
2. Assisting with event planning and coordination.
3. Maintaining electronic filing systems.
4. Ensuring all paperwork is accurate and up-to-date.
5. Developing relationships with external partners.
6. Performing other ad hoc duties as needed.

At Al-Kuwait, we prioritize our employees' wellbeing, offering a friendly work environment and opportunities for career growth. Our benefits include:

• Health care package including private medical insurance.
• Generous holiday allowance.
• Pension plan contributions.
• Professional development opportunities.

Candidates must meet the following qualifications:

• At least 2 years of experience in an administrative role.
• Fluency in spoken English and Arabic.
• Proficiency in Microsoft Office applications, including Word and Excel.
• Excellent organizational skills with high attention to detail.
• Ability to prioritize tasks and make confident decisions.

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The Kuwait Foundation for the Advancement of Sciences (KFAS) is a non-profit organization dedicated to the progress and advancement of science and technology since 1976. Chaired by H.H. The Amir of the State of Kuwait, the Foundation is supported by contributions from private sector companies. KFAS aims to stimulate innovations, develop scientific and technological capacities, and support a knowledge-based national economy. The Foundation's initiatives include fostering public awareness of science, supporting talented individuals, and transforming knowledge into practical innovations.

Company Description

The Kuwait Foundation for the Advancement of Sciences (KFAS) is a non-profit organization dedicated to the progress and advancement of science and technology since 1976. Chaired by H.H. The Amir of the State of Kuwait, the Foundation is supported by contributions from private sector companies. KFAS aims to stimulate innovations, develop scientific and technological capacities, and support a knowledge-based national economy. The Foundation's initiatives include fostering public awareness of science, supporting talented individuals, and transforming knowledge into practical innovations.

This is a full-time, on-site role for a Senior Administrative Assistant located in Kuwait City. The Senior Administrative Assistant will be responsible for providing high-level administrative support to executives, managing phone calls, scheduling meetings, and maintaining records. This role also includes clerical duties such as preparing reports, handling correspondence, and ensuring the efficient operation of the office.

• Proficiency in Administrative Assistance and Clerical Skills
• Experience in Executive Administrative Assistance
• Excellent Communication and Phone Etiquette skills
• Strong organizational and time-management abilities
• Ability to work independently and as part of a team
• Fluency in both English and Arabic is a plus
• Bachelor's degree in Business Administration or related field

General Administration: Serve as the first point of contact for admin related tasks and queries. Perform administrative duties including petty cash, filing, and document management. Collaborate with different departments and support office operations to ensure smooth workflow. Assist in the preparation and organization of company records and documents. Responsible for all administrative tasks, including communication with departments, preparing reports, generating reports, and maintaining confidentiality.

Employee Onboarding: Handles visa applications and medical insurance coordination.

Invoicing & Collections: Handle collections efficiently, following up with clients to ensure timely payments. Order processing and timely follow up with vendor for the order delivery.

Event Management: Identify opportunities for company events, including client engagements, seminars, and internal activities. Plan, organize, and manage events from conception to execution, ensuring all logistics are handled smoothly. Manage bookings, liaising with venues, vendors, and service providers as needed. Keep schedules, arrange meetings, compose correspondence, respond to telephone inquiries, and make deliveries and pick-ups of items in the office.

Qualifications:

1. Strong commercial acumen with the ability to understand and manage accounts.
2. Excellent administrative and organizational skills.
3. Excellent communication skills, with the ability to interact effectively with clients and team members.
4. Proficient in MS Office.

Personal Attributes:

1. Approachable, organized, problem-solving, and detail-oriented.