28 Administrative Staff jobs in Salmiya

Key Responsibilities:

• Administrative Support:
• Manage calendars, appointments, and travel arrangements for family members and office executives.
• Handle incoming correspondence, calls, and emails with discretion and professionalism.
• Prepare and edit reports, memos, invoices, and other documents.
• Maintain organized filing systems (digital and physical).
• Financial & Record Management:
• Assist with bill payments, expense tracking, and reconciliations.
• Coordinate with accountants, lawyers, and other advisors on documentation and reporting needs.
• Support preparation of financial summaries or investment reports.
• Office Operations:
• Order and manage office supplies and vendor relationships.
• Coordinate meetings, family events, or private travel logistics.
• Assist with onboarding and coordination of household staff or contractors.
• Personal Assistance:
• Help manage personal errands, gift purchases, or special requests from family members.
• Maintain discretion in handling sensitive or private family matters.

Skills

Proven experience in administrative or executive assistant roles (family office, private client, or financial firm experience preferred).

Excellent organizational skills and attention to detail.

High level of integrity, professionalism, and discretion.

Strong written and verbal communication skills (English - must; Arabic - spoken).

Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with accounting software is a plus.

Ability to multitask and manage competing priorities in a fast-paced environment.

Familiarity with basic accounting.

Flexibility to work outside traditional hours when required.

Must have Kuwait Driving License and Car.

We are seeking aproactive and highly organized individual to join our small but growing company as anExecutive Assistant & Administrative Coordinator . This role requires someone who can efficiently manage administrative tasks, ensure smooth daily operations, and assist the Manager with time and task management.

Key Responsibilities:

Manager & Task Management:

• Organize the Manager's schedule, meetings, and task priorities.
• Track deadlines and follow up on ongoing projects.
• Handle phone calls, emails, and communications in both Arabic and English.
• Prepare reports, presentations, and documents as required.

Administrative & Office Support:

• Maintain company records, contracts, and files.
• Assist with HR-related tasks such as interview scheduling and document management.
• Handle basic invoicing, payments, and expense tracking.
• Oversee office supplies and operational logistics.
• Communicate with clients, suppliers, and government entities as needed.

Preferred Qualifications:

• Previous experience as anExecutive Assistant .
• Experience working in asmall business environment .
• Familiarity withKuwait's business operations and governmental procedures .

Skills

• Fluency inArabic & English (written and spoken).
• Must bebased in Kuwait with atransferable visa .
• Previous experience inexecutive assistance, administration, or office management .
• Strongmultitasking and organizational skills.
• Proficiency inMicrosoft Office (Word, Excel, PowerPoint, Outlook).
• Ability towork independently and handleconfidential matters professionally.

General Administration: Serve as the first point of contact for admin related tasks and queries. Perform administrative duties including petty cash, filing, and document management. Collaborate with different departments and support office operations to ensure smooth workflow. Assist in the preparation and organization of company records and documents. Responsible for all administrative tasks, including communication with departments, preparing reports, generating reports, and maintaining confidentiality.

Employee Onboarding: Handles visa applications and medical insurance coordination.

Invoicing & Collections: Handle collections efficiently, following up with clients to ensure timely payments. Order processing and timely follow up with vendor for the order delivery.

Event Management: Identify opportunities for company events, including client engagements, seminars, and internal activities. Plan, organize, and manage events from conception to execution, ensuring all logistics are handled smoothly. Manage bookings, liaising with venues, vendors, and service providers as needed. Keep schedules, arrange meetings, compose correspondence, respond to telephone inquiries, and make deliveries and pick-ups of items in the office.

Qualifications:

1. Strong commercial acumen with the ability to understand and manage accounts.
2. Excellent administrative and organizational skills.
3. Excellent communication skills, with the ability to interact effectively with clients and team members.
4. Proficient in MS Office.

Personal Attributes:

1. Approachable, organized, problem-solving, and detail-oriented.