3 Administrative Assistants jobs in Jahra

Join to apply for the Administrative Assistant role at American International University, Kuwait

Join to apply for the Administrative Assistant role at American International University, Kuwait

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American International University - Kuwait City

Classification: Institutional Support

Reports to: Various

Job Purpose: Under direct supervision, the Administrative Assistant serves as a key member of the assigned department performing a wide range of administrative and clerical duties related to communication, office management, human resources, general administration, and special projects. The assistant has direct responsibility for helping manage the assigned office and assisting with the day-to-day projects and processes for the office

Duties:

• Serve as the principal source of information and contact for University and department; act as a liaison to faculty, staff, students, and other institutional offices
• Maintain office space, fostering a sense of community and a welcoming environment
• Organize and implement administrative systems and procedures to promote structure and increased efficiency within the department; assist in the development and updating of department policy and procedures guides and manuals
• Provide phone and in-person reception, referring visitors and calls, providing general information about the department, and ensuring the smooth day-to-day flow of communication
• Draft, edit, write and send department-wide communications on behalf of supervisor; prepare reports and presentations
• Maintain inventory, billing, and orders for department office supplies, phones, copy machines, copy codes, and computers, in close collaboration with the administrative team
• Open, sort, and route mail to the appropriate personnel
• Accurately maintain and update room reservation requests as assigned
• Manage department calendars and scheduling
• Record, compile, and transcribe minutes of meetings, as requested
• Make copies, collate, and assemble materials as needed
• Assist in organizing staff meetings and other staff events, coordinate catering, and reservations assist with travel arrangements as requested
• Prepare reimbursements for submission to Finance
• Maintain files and record-keeping
• Play a key role in orienting new employees to the department. Coordinate ID, email, and PIN set up. Serve as point of contact for a new office set up, computer, software, and supplies ordering, key distribution, swipe card access, and/or visitor passes as needed; organize and implement administrative tracking systems and procedures to perform necessary duties
• Assist with the administrative aspects of departing employees, including coordination of the closedown of space in preparation for transition
• Assist in the hiring, training, and supervision of work-study students as needed
• Provide support for special projects and assume responsibility for the development, administration, and promotion of these, as needed by the department
• Record and maintain human-resource-related transactions and documents as required
• Other duties as assigned
  
  

Skills:

• Must possess skills to be able to explain and demonstrate the essential functions of the position
• Ability to communicate ideas and information clearly and effectively at all levels within the University in English; must possess effective presentation skills
• Demonstrated skills, knowledge, and experience working with clerical administration
• Must be able to work in a fast-paced, professional working environment, working under pressure and maintaining composure; must be task oriented, a self-starter, and capable working independently
• Demonstrated ability to maintain confidentiality and effectively handle highly sensitive information with sound judgment, tact, and discretion
• Possess strong attention to detail and accuracy
• Ability to organize and prioritize work assignments and meet deadlines
• Demonstrated proficiency in the use of standard software applications
• Demonstrated ability to work effectively with a diverse group of professionals and constituents
• Ability to work evening and weekends as required
  
  

Experience and Education:

• Bachelor's degree preferred
• Minimum of three years' experience in a clerical administrative role
• Bilingual: English and Arabic preferred
• Demonstrated experiences using computer skills; proficient in Microsoft Word, Excel
• Demonstrated adequate typing speed in English
• Demonstrated experience with various styles of formatting for documents ranging from letters to reports

Seniority level

• Seniority level Not Applicable

Employment type

• Employment type Full-time

Job function

• Job function Administrative
• Industries Higher Education

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"Job Vacancy: Office Administration Staff. Office Admin / Sales Coordinator for FMCG Trading Administrative Assistant, GS-0301-7/9 (74551) A leading real-estate company is looking for Secretary – Facility Management Administrative Officer – Engineering Environment Job opportunity - Admin & Procurement coordinator Front Office Manager - Female / Arabic Speaker

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Join to apply for the

Administrative Assistant

role at

American International University, Kuwait Join to apply for the

Administrative Assistant

role at

American International University, Kuwait Get AI-powered advice on this job and more exclusive features. American International University - Kuwait City

Classification: Institutional Support

Reports to: Various

Job Purpose: Under direct supervision, the Administrative Assistant serves as a key member of the assigned department performing a wide range of administrative and clerical duties related to communication, office management, human resources, general administration, and special projects. The assistant has direct responsibility for helping manage the assigned office and assisting with the day-to-day projects and processes for the office

Duties:

Serve as the principal source of information and contact for University and department; act as a liaison to faculty, staff, students, and other institutional offices Maintain office space, fostering a sense of community and a welcoming environment Organize and implement administrative systems and procedures to promote structure and increased efficiency within the department; assist in the development and updating of department policy and procedures guides and manuals Provide phone and in-person reception, referring visitors and calls, providing general information about the department, and ensuring the smooth day-to-day flow of communication Draft, edit, write and send department-wide communications on behalf of supervisor; prepare reports and presentations Maintain inventory, billing, and orders for department office supplies, phones, copy machines, copy codes, and computers, in close collaboration with the administrative team Open, sort, and route mail to the appropriate personnel Accurately maintain and update room reservation requests as assigned Manage department calendars and scheduling Record, compile, and transcribe minutes of meetings, as requested Make copies, collate, and assemble materials as needed Assist in organizing staff meetings and other staff events, coordinate catering, and reservations assist with travel arrangements as requested Prepare reimbursements for submission to Finance Maintain files and record-keeping Play a key role in orienting new employees to the department. Coordinate ID, email, and PIN set up. Serve as point of contact for a new office set up, computer, software, and supplies ordering, key distribution, swipe card access, and/or visitor passes as needed; organize and implement administrative tracking systems and procedures to perform necessary duties Assist with the administrative aspects of departing employees, including coordination of the closedown of space in preparation for transition Assist in the hiring, training, and supervision of work-study students as needed Provide support for special projects and assume responsibility for the development, administration, and promotion of these, as needed by the department Record and maintain human-resource-related transactions and documents as required Other duties as assigned

Skills:

Must possess skills to be able to explain and demonstrate the essential functions of the position Ability to communicate ideas and information clearly and effectively at all levels within the University in English; must possess effective presentation skills Demonstrated skills, knowledge, and experience working with clerical administration Must be able to work in a fast-paced, professional working environment, working under pressure and maintaining composure; must be task oriented, a self-starter, and capable working independently Demonstrated ability to maintain confidentiality and effectively handle highly sensitive information with sound judgment, tact, and discretion Possess strong attention to detail and accuracy Ability to organize and prioritize work assignments and meet deadlines Demonstrated proficiency in the use of standard software applications Demonstrated ability to work effectively with a diverse group of professionals and constituents Ability to work evening and weekends as required

Experience and Education:

Bachelor's degree preferred Minimum of three years' experience in a clerical administrative role Bilingual: English and Arabic preferred Demonstrated experiences using computer skills; proficient in Microsoft Word, Excel Demonstrated adequate typing speed in English Demonstrated experience with various styles of formatting for documents ranging from letters to reports

Seniority level

Seniority level Not Applicable Employment type

Employment type Full-time Job function

Job function Administrative Industries Higher Education Referrals increase your chances of interviewing at American International University, Kuwait by 2x Get notified about new Administrative Assistant jobs in

Jahra, Jahra, Kuwait . "Job Vacancy: Office Administration Staff.

Office Admin / Sales Coordinator for FMCG Trading

Administrative Assistant, GS-0301-7/9 (74551)

A leading real-estate company is looking for Secretary – Facility Management

Administrative Officer – Engineering Environment

Job opportunity - Admin & Procurement coordinator

Front Office Manager - Female / Arabic Speaker

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

#J-18808-Ljbffr