17 Administration jobs in Kaifan

Field:

HR and Administration Services

Contract Type:

Full Time - Permanent

Location:

Closing Date:

31-Jul-2025

The Company

Ooredoo is an organisation on the move. Thanks to our dedicated employees, we continue to move closer towards our vision to be among the top 20 telecommunications companies in the world .

We are a dynamic global telecommunications player operating in 17 countries across the Middle East, North Africa (MENA) and Asia. We cover a population of more than half a billion people and serve more than 68 million customers.

In Kuwait, we employ approximately 1,000 talented people, all of whom are driving Ooredoo to be the number one choice for world-class communications services in Kuwait. In the face of intensifying competition, increasingly sophisticated technology and rising customer expectations, nothing is more important to our success than our team – and it's a team that you can be part of.

Ooredoo's future is bright, and you can be part of our ongoing success.

The Role

Assist the Manager of Administration Services coordination and fulfil all Day to Day works and job assignments related to Admin domain to ensure that all employees are working properly and within the work map and doing their job objectives.

Key Responsibilties

Supervise and liaise with the Human Resources department when a new expatriate employee is hired to start the process of applying for new Work Visas / Residency or transferring existing residency.

Supervise and assist the Executive, Passports and Immigration with the completed forms and paperwork needed for obtaining approvals from the various Ministries.

Following up and assist in receiving service requests from staff on all type of services provided by Administration.

Dealing with all departments and provide them with the required administrative assistance.

Arrange and keep up with changes in governmental law articles & regulations that would go in Favour or disfavor of the company.

Supervise and follow up in the residency renewal process.

Inform the Head of Administration of any delay or difficult circumstances in residency/visa processing who will then take necessary action.

Supervise and follow up the forward Visitor Visas to the department who has requested it in advance to the visitor arriving.

Arranging and keeping up with changes in regulations for expatriate employees via information from the Messenger, as reported in the press, or via Ministry websites and keep all concerned individuals informed.

Supervise and follow up collecting data and prepare forms for social security to confirm the number of Kuwaiti staff registered with the company, under direction of HR for the purpose of obtaining clearance certificate for submission to the Ministry of Labour

Supervise the issuance of Ooredoo ID cards for employees as needed.

Produce general correspondence and give report for the Administration head in weekly bases.

Supervise and liaise with messengers and supervising them on a daily basis.

Perform routine clerical duties including but not limited to, word processing, data entry, filing, faxing and copying.

Keeping and following all Admin files updated to avoid any mistake or delay.

Supervise and follow up review courier invoices and prepare a list of couriers for department secretaries who will classify them as either business or personal use and then arrange to collect outstanding monies for personal use couriers to then forward to Finance.

Supervise and follow up the process after receiving authorization to issue business card to the staff and coordinating with the printing Co.

Supervise and follow up to liaise with Technology department to obtain contact details of land lords to be able to arranging contracts for installation of Company sites.

Assist in contacting land owners to obtain identification, documentation and information.

Supervise and follow up the issuance of rental contracts in accordance with the Technology department.

Ensure appropriate signatures are obtained and concerned individuals are informed in relation to signing of contracts.

Supervise the input contract details in the system and follow up on contract renewals and/or terminations.

Supervise retail stores rental contracts and all licenses.

Supervise and follow up to make sure that all employees are insured under Ooredoo Kuwait group life insurance and group medical insurance according to their respective grades.

Ensure that all Ex-employees are deleted from respective insurance policies.

Ensure the renewals are executed on time and the premium payments are made according to the policy terms and conditions.

Ensure that all reimbursement and compensations money are paid to the respective employees on time.

Proactively take responsibility for self-improvement by staying well-informed of developments, knowledge and innovations in relevant to field of expertise.

Other duties as directed by head of administration or other superiors.

Knowledge and innovation in relevant field of expertise.

Handling all Ooredoo HO contracts and licenses

Handling petty cash for urgent Admin work.

Qualifications

Bachelor’s degree in Human Resources or equivalent and relevant work experience.

Job specific technical Skills

At least 3-4 years of experience in Human Resources and Administration Services.

Good working knowledge of Microsoft Office

Fluency in written and verbal English and Arabic

Typing skills in English and Arabic

MS Office

Note: you will be required to attach the following: #J-18808-Ljbffr

Field: HR and Administration Services Contract Type: Full Time - Permanent Location: Closing Date: 31-Jul-2025 The Company

Ooredoo is an organisation on the move. Thanks to our dedicated employees, we continue to move closer towards our vision to be among the top 20 telecommunications companies in the world . We are a dynamic global telecommunications player operating in 17 countries across the Middle East, North Africa (MENA) and Asia. We cover a population of more than half a billion people and serve more than 68 million customers. In Kuwait, we employ approximately 1,000 talented people, all of whom are driving Ooredoo to be the number one choice for world-class communications services in Kuwait. In the face of intensifying competition, increasingly sophisticated technology and rising customer expectations, nothing is more important to our success than our team – and it's a team that you can be part of. Ooredoo's future is bright, and you can be part of our ongoing success. The Role

Assist the Manager of Administration Services coordination and fulfil all Day to Day works and job assignments related to Admin domain to ensure that all employees are working properly and within the work map and doing their job objectives. Key Responsibilties

Supervise and liaise with the Human Resources department when a new expatriate employee is hired to start the process of applying for new Work Visas / Residency or transferring existing residency. Supervise and assist the Executive, Passports and Immigration with the completed forms and paperwork needed for obtaining approvals from the various Ministries. Following up and assist in receiving service requests from staff on all type of services provided by Administration. Dealing with all departments and provide them with the required administrative assistance. Arrange and keep up with changes in governmental law articles & regulations that would go in Favour or disfavor of the company. Supervise and follow up in the residency renewal process. Inform the Head of Administration of any delay or difficult circumstances in residency/visa processing who will then take necessary action. Supervise and follow up the forward Visitor Visas to the department who has requested it in advance to the visitor arriving. Arranging and keeping up with changes in regulations for expatriate employees via information from the Messenger, as reported in the press, or via Ministry websites and keep all concerned individuals informed. Supervise and follow up collecting data and prepare forms for social security to confirm the number of Kuwaiti staff registered with the company, under direction of HR for the purpose of obtaining clearance certificate for submission to the Ministry of Labour Supervise the issuance of Ooredoo ID cards for employees as needed. Produce general correspondence and give report for the Administration head in weekly bases. Supervise and liaise with messengers and supervising them on a daily basis. Perform routine clerical duties including but not limited to, word processing, data entry, filing, faxing and copying. Keeping and following all Admin files updated to avoid any mistake or delay. Supervise and follow up review courier invoices and prepare a list of couriers for department secretaries who will classify them as either business or personal use and then arrange to collect outstanding monies for personal use couriers to then forward to Finance. Supervise and follow up the process after receiving authorization to issue business card to the staff and coordinating with the printing Co. Supervise and follow up to liaise with Technology department to obtain contact details of land lords to be able to arranging contracts for installation of Company sites. Assist in contacting land owners to obtain identification, documentation and information. Supervise and follow up the issuance of rental contracts in accordance with the Technology department. Ensure appropriate signatures are obtained and concerned individuals are informed in relation to signing of contracts. Supervise the input contract details in the system and follow up on contract renewals and/or terminations. Supervise retail stores rental contracts and all licenses. Supervise and follow up to make sure that all employees are insured under Ooredoo Kuwait group life insurance and group medical insurance according to their respective grades. Ensure that all Ex-employees are deleted from respective insurance policies. Ensure the renewals are executed on time and the premium payments are made according to the policy terms and conditions. Ensure that all reimbursement and compensations money are paid to the respective employees on time. Proactively take responsibility for self-improvement by staying well-informed of developments, knowledge and innovations in relevant to field of expertise. Other duties as directed by head of administration or other superiors. Knowledge and innovation in relevant field of expertise. Handling all Ooredoo HO contracts and licenses Handling petty cash for urgent Admin work. Qualifications

Bachelor’s degree in Human Resources or equivalent and relevant work experience. Job specific technical Skills

At least 3-4 years of experience in Human Resources and Administration Services. Good working knowledge of Microsoft Office Fluency in written and verbal English and Arabic Typing skills in English and Arabic MS Office Note: you will be required to attach the following: #J-18808-Ljbffr

Vice President for Administration

Position Requires Relocation to Kuwait - Relocation Assistance Provided

The position accepts unaccompanied candidates only.

American International University - Kuwait City

Classification:

Executive Reports to: President

Job Purpose

The Vice President for Administration serves as a senior executive overseeing the University’s administrative operations, systems, and processes. This includes facilities management, maintenance, security, IT, retail operations, procurement, risk management, and general support services. Reporting to the President and working closely with other senior leaders, this role is responsible for the effective management, strategic planning, and operational execution of all administrative functions that support the University's mission and growth.

Key Responsibilities

Serve as a member of the President's executive team, contributing to strategic planning, policy development, and institutional decision-making.

Provide leadership and oversight for key administrative functions, ensuring efficiency, compliance, and continuous improvement.

Direct and coordinate the implementation of the campus master plan, including space utilization studies, sustainability initiatives, deferred maintenance, and capital projects.

Oversee budget development and resource allocation for administrative units, ensuring fiscal responsibility and effective use of resources.

Manage auxiliary services, including retail operations and campus facilities, ensuring alignment with institutional goals.

Supervise and evaluate staff within assigned divisions, fostering a culture of accountability, professional growth, and operational excellence.

Ensure IT infrastructure and technology systems effectively support administrative and academic operations.

Establish and maintain policies and procedures for administrative services, ensuring compliance with regulatory and institutional standards.

Develop and oversee risk management strategies to safeguard University assets, personnel, and operations.

Represent the University in interactions with governmental agencies, industry partners, and professional organizations related to administrative functions.

Monitor industry trends and best practices in higher education administration, applying insights to enhance University operations.

Other duties as assigned.

Reporting Departments

Facilities Management

Maintenance and Operations

Security and Campus Safety

Information Technology (IT)

Retail Management and Auxiliary Services

Procurement and Support Services (Mail and Copy Rooms)

Administrative Support Staff

Required Skills and Qualifications

Proven leadership experience in administrative operations, preferably in higher education or a similarly complex institutional environment.

Strong financial and budget management skills, with the ability to allocate resources effectively.

Excellent communication skills, with the ability to engage stakeholders at all levels.

Strategic problem-solving abilities and the capacity to manage multiple large-scale projects simultaneously.

Familiarity with technology infrastructure and administrative systems in a university setting.

Understanding of facilities planning, maintenance operations, and campus security protocols.

Ability to lead, inspire, and supervise diverse teams in a dynamic work environment.

Strong knowledge of procurement processes, risk management, and compliance requirements.

Experience with sustainability initiatives and campus development planning is preferred.

Education and Experience

Bachelor’s degree required in administration, business, operations management, or a related field; Master’s degree preferred.

8+ years of progressively responsible leadership experience in higher education administration or a comparable setting.

Experience managing large-scale capital projects and institutional infrastructure improvements.

Demonstrated background in implementing technology-driven administrative solutions.

About American International University

American International University (AIU) is a private institution in Kuwait, founded in 2019, offering undergraduate programs based on the American higher education model. AIU provides degree programs in Engineering, Architecture and Design, and Business Administration, with English as the language of instruction. The University is committed to intellectual, cultural, and personal growth for all members of its community.

For more information, visit:

to Apply

To apply, visit the Job Opportunities section on our website and submit your resume and cover letter:

Administration Assistant with Accounts Background Required In Khaitan

Featured

• 1 year ago

Administration Assistant with Accounts Background Required In Khaitan. We’re seeking for an Administrative Assistant to join our team. We are looking for a well-versed male applicant with experience in Microsoft Office. Candidates should have 2 to 3 years of Kuwait work experience, as well as an accounting background. Interested individuals with transferable visas can apply by emailing their resumes to (emailprotected) .

Salary range: 100-400 Kwd (no link provided with these advertisements).

#J-18808-Ljbffr

Administration + Duty Manager Position Available at Private Hospital In Hawally

Administration + Duty Manager Position Available at Private Hospital In Hawally. We are looking for candidates for the following positions at a Private Hospital in Kuwait from India: Administration + Duty Manager Qualification: BBA/MBA Salary: 300-400 KD (depending on experience) Accommodation provided Male candidates only Age limit: 35 years Mode of selection: Zoom interview Processing time: 60 days from the date of the interview Visa + ticket + stamping free Medical + PCC to be done by the candidates After CV selection, the candidate is required to pay a part of the service charge for further processing. The balance of the service charge should be paid after receiving the visa. Please send your CV with supporting documents, passport copies, and blue background passport-sized photos as a single PDF file to our email address (emailprotected) .

#J-18808-Ljbffr

As an employee of our company, you will collaborate with each department to create and deploy disruptive products. Come work at a growing company that offers great benefits with opportunities to move forward and learn alongside accomplished leaders. We're seeking an experienced and outstanding member of staff.

This position is both creative and rigorous by nature; you need to think outside the box. We expect the candidate to be proactive and have a "get it done" spirit. To be successful, you will need solid problem-solving skills.

Core Values

• Customer Relationship
• Personal Evolution
• Autonomy
• Administrative Work
• Technical Expertise

Responsibilities

• Lead the entire sales cycle
• Achieve monthly sales objectives
• Qualify customer needs
• Negotiate and close contracts
• Master demos of our software

Must Have

• Bachelor's Degree or higher
• Passion for software products
• Highly creative and autonomous
• Valid work permit for Belgium

Nice to Have

• Experience in writing online content
• Additional languages
• Strong analytical skills

What’s Great About the Job?

• Great team of smart people in a friendly and open culture
• No unnecessary managers or rigid working hours
• No waste of time in enterprise processes; real responsibilities and autonomy
• Expand your knowledge across various industries
• Create content that helps our users daily
• Real responsibilities and challenges in a fast-evolving company

Each employee has the chance to see the impact of their work. You can make a real contribution to the company's success.

Several activities are organized throughout the year, including weekly sports sessions, team-building events, monthly drinks, and more.

This is a full-time position with an attractive salary package.

Training

12 days per year, including 6 days of your choice.

Sports Activities

Play any sport with colleagues; the bill is covered.

#J-18808-Ljbffr

Overview

Data Entry • Salmiya, Kuwait As an employee of our company, you will

collaborate with each department to create and deploy disruptive products.

Come work at a growing company that offers great benefits with opportunities to moving forward and learn alongside accomplished leaders. We're seeking an experienced and outstanding member of staff. This position is both

creative and rigorous

by nature you need to think outside the box. We expect the candidate to be proactive and have a "get it done" spirit. To be successful, you will have solid solving problem skills. Customer Relationship Personal Evolution Autonomy Administrative Work Technical Expertise Responsibilities

Lead the entire sales cycle Achieve monthly sales objectives Qualify the customer needs Negotiate and contract Master demos of our software Must Have

Bachelor Degree or Higher Passion for software products Perfect written English Highly creative and autonomous Valid work permit for Belgium Nice to have

Experience in writing online content Additional languages Google Adwords experience Strong analytical skills What’s great in the job?

Great team of smart people, in a friendly and open culture No dumb managers, no stupid tools to use, no rigid working hours No waste of time in enterprise processes, real responsibilities and autonomy Expand your knowledge of various business industries Create content that will help our users on a daily basis Real responsibilities and challenges in a fast evolving company Our Product

Discover our products. READ What We Offer

Each employee has a chance to see the impact of his work. You can make a real contribution to the success of the company. Several activities are often organized all over the year, such as weekly sports sessions, team building events, monthly drink, and much more Perks

A full-time position Attractive salary package. Trainings 12 days / year, including 6 of your choice. Sport Activity — Play any sport with colleagues, the bill is covered. Eat & Drink — Fruit, coffee and snacks provided. Apply Now!

#J-18808-Ljbffr

As an employee of our company, you will

collaborate with each department to create and deploy disruptive products.

Come work at a growing company that offers great benefits with opportunities to move forward and learn alongside accomplished leaders. We're seeking an experienced and outstanding member of staff.

This position is both

creative and rigorous

by nature; you need to think outside the box. We expect the candidate to be proactive and have a "get it done" spirit. To be successful, you will need solid problem-solving skills.

Core Values

Customer Relationship

Personal Evolution

Autonomy

Administrative Work

Technical Expertise

Responsibilities

Lead the entire sales cycle

Achieve monthly sales objectives

Qualify customer needs

Negotiate and close contracts

Master demos of our software

Must Have

Bachelor's Degree or higher

Passion for software products

Highly creative and autonomous

Valid work permit for Belgium

Nice to Have

Experience in writing online content

Additional languages

Strong analytical skills

What’s Great About the Job?

Great team of smart people in a friendly and open culture

No unnecessary managers or rigid working hours

No waste of time in enterprise processes; real responsibilities and autonomy

Expand your knowledge across various industries

Create content that helps our users daily

Real responsibilities and challenges in a fast-evolving company

Each employee has the chance to see the impact of their work. You can make a real contribution to the company's success.

Several activities are organized throughout the year, including weekly sports sessions, team-building events, monthly drinks, and more.

This is a full-time position with an attractive salary package.

Training 12 days per year, including 6 days of your choice.

Sports Activities Play any sport with colleagues; the bill is covered.

#J-18808-Ljbffr

Data analyst

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Description

Position: Data Entry Operator (Female)

Experience: Minimum 2 years (with Tally Prime)

Employment Type: Full-time

Requirements

Proficiency in Tally Prime (minimum 2 years of hands-on experience).

Strong data entry and documentation skills.

Accuracy and attention to detail.

Good communication skills.

Ability to handle accounts-related data entry and reporting.

Contact:

Basic Details

salary :

200 KWD

Experience :

2 Years

Location :

Kuwait , Kuwait

Qualification

Posted :

1 day ago

Job Type :

Full-Time

Company :

Kuwait Jobs

Posted By:

Naimur Rahman

Contact Info

Mobile :



Alternate Mobile :

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Email :



#J-18808-Ljbffr